6294 - Cemetary Mapping & Assessment, Addendum 1 (2)
Purchasing Department
901-B Texas St.
Denton, TX 76209
(940) 349-7100
www.dentonpurchasing.com
ADDENDUM #1
RFP # 6294
CEMETERY MAPPING & ASSESSMENT
FOR THE CITY OF DENTON
Issue Date: December 27, 2016
Response due Date and Time (Central Time):
Thursday, January 5, 2017, 11:00 A.M.
RFP # 6294
ADDENDUM #1
Addendum #1 to be returned with RFP Proposal
The following are changes to the bid specifications:
NO OTHER CHANGES AT THIS TIME.
Please acknowledge addendum on Attachment F of the
main RFP document when submitting a proposal.
RFP # 6924
Scope of Work – ADDENDUM #1
Supply of Service
EXHIBIT 3
RFP # 6294 – Exhibit 3
The scope of work shall be finalized upon the selection of the Firm. The respondent’s submission
shall have accurately described your understanding of the objectives and scope of the requested
products and services and provided an outline of your process to implement the requirements of the
Scope of Work and Services. It is anticipated that the scope of work will include, at a minimum,
the following:
A. GPS/GIS mapping of Oakwood and IOOF cemeteries to develop a current CAD map of all
grave locations, monuments, crypts, trees, roads, fences, and any other permanent
landmarks that provide location awareness to accuracy of +/- 4”. Maps to be provided to
City on paper (at least one large scale such as 24X36 and two smaller scale such as 11X17)
and in digital format for each cemetery.
B. Collection of all legible data listed on monuments in a digital database. To include photo,
full name of decedent, date of birth, date of death, inscriptions, and veteran status if
applicable. Two books of collected, organized data to be provided to City on paper and in
digital format for each cemetery.
C. Assessment of all monuments to evaluate condition and provide priority based repair
schedule. To include monument and base material. Two books of collected, organized data
to be provided to City on paper and in digital format for each cemetery.
D. Installation of 4 1/2” stainless steel block markers to replace PVC block markers in IOOF
division Z 1-31 ½ , division X 42A-47F, division E 7 ½-35 ½, division F 40-42, division
G 36 ½-42 division K 36 ½-42 and Oakwood Blocks 7/1, 7/2, 5/1,5/2, 5/3, 5/4. Also in
Oakwood Old Part where blocks and quadrants of blocks intersect.
E. Annual repair, restoration, and preservation work to damaged monuments. To include
leveling, cleaning, and repairs to damaged and broken monuments using historically
appropriate preservation materials and techniques as described by Department of Interior
standards.
F. Proposal for consultation and design of weather proof and vandal resistant visitor
information kiosks at Oakwood and IOOF cemeteries.
G. Proposal for restoration work to mausoleums at IOOF cemetery and lawn crypts at
Oakwood Cemetery using various construction techniques to return them to safe and
historically accurate condition using historically appropriate preservation materials and
techniques described by Department of Interior standards.