5452 - Clear Risk Claim Service, Contract AmendmentDecember 13, 2016
City of Denton, TX
601 E. Hickory, Suite A
Denton, Texas
USA, 76205
Attention: Howard Martin, Interim City Manager
RE: Amendment 2 of the ClearRisk Claims Service Agreement 5452
Dear Mr. Payne,
This is to confirm our agreement concerning the Amendment 2 of the ClearRisk Claims Services Agreement effective since January 9th, 2014 (Contract 5452) and entered into with ClearRisk,
Inc. (“ClearRisk”), a copy of which is attached hereto for easy reference (the “Service Agreement”) for the same price and term of one (1) year, from January 9th, 2017 to January 9th,
2018.
Please note: ClearRisk is initiating a 12.5% increase in 2017 on all annual user licenses and web form fees. This is ClearRisk’s first price increase.
However, ClearRisk would like to take this opportunity to extend the term from the initially agreed upon one (1) year renewal term to a three (3) year renewal term (the “Extended Term”).
This allows the City of Denton, TX to benefit in a price freeze for the duration of the extended term and not be affected by the 2017 price increase. Any additional user licenses or
web forms not currently under contract would also benefit from this price freeze. The total contract shall not-to-exceed $99,000.
All the terms and conditions of the Service Agreement shall continue to govern the services rendered by you to ClearRisk during the Extended Term.
If the above provisions are acceptable by you, please print and sign two copies of this letter in the space provided below and return one to the undersigned.
Sincerely,
Craig Rowe
CEO & Founder, ClearRisk, Inc.
Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the
Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring
the business entity to file Form 1295 electronically with the Commission.
Contractor will be required to furnish an original notarized Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908.
The contractor shall:
Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Register utilizing the tutorial provided by the State
Print a copy of the completed Form 1295
Enter the Certificate Number on page 3 of this amendment.
Sign and notarize the Form 1295
Email the notarized form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics
Commission’s website within seven business days.
Read and Accepted on ___________________________________
ClearRisk, Inc.
_______________________________________
Name: Craig Rowe
Title: CEO
_____________________________________________
TEXAS ETHICS COMMISSION
CERTIFICATE NUMBER
City of Denton, TX
_______________________________________
Howard Martin Interim City Manager
Attest: Jennifer Walters, City Secretary
_______________________________________________
Approved as to Legal Form: Anita Burgess, City Attorney
___________________________________________________________