6133 Section A Collection Services for Utilities, Fire Courts
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Contract Value
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: 696339A0-91FC-457C-A588-DE7791858890
$135,000.00
March 7, 2017
yes
Jody Word
Collection Services for Utilities, Fire/EMS & Municipal Courts
RFP 6133 (Section A)
March 7, 2020
THE STATE OF TEXAS
COUNTY OF DENTON
AGREEMENT FOR COLLECTION SERVICES
RFP# 6133 (SECTION A)
COLLECTION SERVICES FOR UTILITIES, FIRE/EMS AND MUNICIPAL COURTS
THIS AGREEMENT is made and entered into as of the ______ day of _______________
2017, by and between the City of Denton, Texas, a Texas Municipal Corporation, with its principal
office at 215 East McKinney Street, Denton, Texas 76201 (hereafter “CITY”); and Credit Systems
International, Inc., with its corporate office at 1277 Country Club Lane, Fort Worth, Texas 76112,
(hereafter “COLLECTOR”); each acting herein, by and through their duly authorized representative
or officer.
WITNESSETH, that in consideration of the covenants and agreements herein contained, the
parties hereto do mutually agree as follows:
ARTICLE 1
EMPLOYMENT
The CITY hereby contracts with COLLECTOR, as an independent contractor; and the
COLLECTOR hereby agrees to perform the services herein in connection with the Project as stated
in the Articles to follow, with diligence and in accordance with the professional standards
customarily obtained for such services in the State of Texas. The professional services set out herein
are in connection with the following described Project, to wit:
To provide collection services for miscellaneous accounts receivable held by the City of
Denton, Texas. This includes accounts receivable that are owed to, but have not been collected by
the CITY, and may include services for utilities, ambulance and other miscellaneous accounts. The
object of this Agreement is to increase revenue collections efficiently and at the same time maintain
a professional approach when managing "bad debt” accounts of the CITY that are assigned to
COLLECTOR.
ARTICLE 2
SCOPE OF SERVICES
The COLLECTOR shall perform the following services in a professional manner:
A. The COLLECTOR shall perform those services as are necessary, and as described in the
CITY'S “Request for Sealed Proposal for Utility Collection Services for Utilities, Fire/EMS
& Municipal Courts ” which is attached hereto, incorporated by reference and made a part
hereof as Exhibit “A.”
RFP 6133 (Section A)Page 1 of 18
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March7th
B. Referral of Accounts - COLLECTOR agrees to accept all first placement accounts receivable
referred to COLLECTOR for collection (hereafter the "Accounts") by the CITY. It is
expressly agreed that any and all account information disclosed to COLLECTOR through
placement of Accounts will remain confidential and be kept by COLLECTOR in the strictest
confidence and will not be disclosed to any other party without the CITY’s express written
authorization and within the legal requirements of the Health Insurance Portability and
Accountability Act (HIPAA), the federal Fair Credit Reporting Act (“FCRA”) and any other
applicable legislation.
C. Collection Efforts – COLLECTOR’s services and collection efforts shall include the sending
of demand letters; attempting telephone contact with debtors; attempting to locate debtors;
obtain updated financial and credit information with respect to debtors; and arranging
payment arrangements from the debtors in order to satisfy the indebtedness to be collected on
behalf of the CITY. For each Account, COLLECTOR shall make these collection efforts for
the life of the Account (which for purposes of this Agreement means three years). At the end
of that period, all inactive uncollected Accounts must be promptly returned to the CITY,
along with its findings and recommendations. Active Accounts (those who have a payment
pending or are actively on a payment plan) may be retained by COLLECTOR for an
additional 180 days, or returned sooner if an Account becomes inactive. If COLLECTOR
has not succeeded in collecting any part of the Account during that time period, then
COLLECTOR shall promptly submit its findings and recommendations to the CITY.
D. Collections and Settlement - COLLECTOR shall in all cases attempt to collect the total sum
of outstanding receivables on accounts assigned to it and all charges owed by the debtor on
an Account.
E. Notification of Claims - COLLECTOR agrees to immediately notify and advise CITY within
72 hours of receiving notice of any claims or causes of action asserted against the CITY by
any debtor.
F. Return of Accounts - Unless this Agreement shall be terminated as hereinafter provided, and
unless CITY expressly agrees otherwise, in advance, for each Account, COLLECTOR shall
cease its activities and return the Account to the CITY if (i) no collection arrangement has
been made within the life of the Account, or (ii) after having made a collection arrangement
for a particular Account, no amounts are collected by the Collector for a continuous period of
365 days. These Accounts may not be held by COLLECTOR for a period longer than
eighteen (18) months.
G. Withdrawal of Referred Accounts - CITY has the right to and may withdraw any Account
assigned to COLLECTOR at any time for any reason.
H. Reporting - COLLECTOR shall submit to the CITY, activity reports and such other
information relative to the Accounts as is requested and as stated in the “Request for Sealed
Proposal for Utility Collection Services for Utilities, Fire/EMS & Municipal Courts”
document attached hereto as Exhibit “A.”
I. If there is any conflict between the terms of this Agreement and the Exhibits attached to this
Agreement the terms and conditions of this Agreement will control over the terms and
conditions of the attached Exhibits.
RFP 6133 (Section A)Page 2 of 18
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ARTICLE 3
PERIOD OF SERVICE
A. This Agreement shall become effective on the date it is approved by the Denton City
Council. The term of this Agreement shall be for a period of one (1) year. It shall be
renewable for up to two (2) additional consecutive one-year periods, with all the terms and
conditions remaining unchanged. The renewal of this Agreement for each of the two (2)
additional consecutive one-year periods, shall be automatic unless the CITY provides a
minimum of thirty (30) days written notice provided to COLLECTOR that it elects to
terminate this Agreement, before the Agreement term expires or any such renewal term
expires.
B. CITY may terminate this Agreement immediately by written notice if: (i) COLLECTOR
violates or breaches any term or condition of the Agreement; or if (ii) CITY reasonably
determines that there has been a material adverse change in COLLECTOR’s financial
condition, or for (iii) any reasonable cause whatsoever. COLLECTOR shall still be entitled
to receive its earned fee as of the date of termination as provided in Article IV hereof. In
case of termination hereunder this paragraph (i) all accounts and file materials shall be
returned immediately to the CITY within fifteen (15) days and (ii) COLLECTOR shall
immediately cease all collection efforts on CITY Accounts.
ARTICLE 4
COMPENSATION
COLLECTOR as full compensation for its services performed hereunder shall receive a fee
on all monies collected on Accounts in the COLLECTOR’S possession from the date of account
placement with COLLECTOR. The fees described in this Article 4 are more particularly set forth in
the “Hybrid Price Proposal” that is attached hereto as Exhibit “B” and is incorporated herewith by
reference. It is understood that no legal action will be taken or initiated by the COLLECTOR
without the express advance written approval of the CITY.
ARTICLE 5
REMITTANCES
COLLECTOR shall instruct debtors to send their payment(s) directly to the
COLLECTOR. COLLECTOR shall include payment instructions, as specified in the
“COLLECTION SERVICES FOR UTILITIES, FIRE/EMS AND MUNICIPAL COURTS”
(Exhibit “A” hereto), in all correspondence or other materials sent to each debtor. The
COLLECTOR will remit monthly, by the fifteenth (15th) day of each month, to the CITY
payment(s) received by debtors with a report of payments received from debtors on Accounts
during the previous month. The CITY shall remit monthly, by the fifteenth (15th) day of each
month, the agreed fee to COLLECTOR based solely upon the reported information.
RFP 6133 (Section A)Page 3 of 18
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ARTICLE 6
INDEPENDENT COLLECTOR
The COLLECTOR shall provide services to the CITY as an independent collector, not as
an employee of the CITY. COLLECTOR shall not have or claim any right arising from
employee status.
ARTICLE 7
INDEMNITY AGREEMENT
THE COLLECTOR SHALL INDEMNIFY AND SAVE AND HOLD HARMLESS THE
CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND
ALL LIABILITY, CLAIMS, DEMANDS, DAMAGES, LOSSES AND EXPENSES, INCLUDING
BUT NOT LIMITED TO COURT COSTS AND REASONABLE ATTORNEY FEES INCURRED
BY THE CITY, AND INCLUDING WITHOUT, LIMITATION DAMAGES FOR BODILY AND
PERSONAL INJURY, DEATH AND PROPERTY DAMAGE, RESULTING FROM THE
NEGLIGENT ACTS OR OMISSIONS OF THE COLLECTOR OR ITS OFFICERS,
SHAREHOLDERS, AGENTS, OR EMPLOYEES IN THE EXECUTION, OPERATION, OR
PERFORMANCE OF THIS AGREEMENT.
NOTHING IN THIS AGREEMENT SHALL BE CONSTRUED TO CREATE A
LIABILITY TO ANY PERSON WHO IS NOT A PARTY TO THIS AGREEMENT AND
NOTHING HEREIN SHALL WAIVE ANY OF THE PARTY'S DEFENSES, BOTH AT LAW
OR EQUITY, TO ANY CLAIM, CAUSE OF ACTION OR LITIGATION FILED BY ANYONE
NOT A PARTY TO THIS AGREEMENT, INCLUDING THE DEFENSE OF
GOVERNMENTAL IMMUNITY, WHICH DEFENSES ARE HEREBY EXPRESSLY
RESERVED.
ARTICLE 8
RIGHT TO AUDIT
A. The City shall have the right to audit and make copies of the books, records and computations
pertaining to the Contract. The COLLECTOR shall retain such books, records, documents and other
evidence pertaining to the Contract period and five years thereafter, except if an audit is in progress
or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are
completed and resolved. These books, records, documents and other evidence shall be available,
within ten (10) business days of written request. Further, the COLLECTOR shall also require all
Subcontractors, material suppliers, and other payees to retain all books, records, documents and other
evidence pertaining to the Contract, and to allow the City similar access to those documents. All
books and records will be made available within a 50 mile radius of the City of Denton. The cost of
the audit will be borne by the City unless the audit reveals an overpayment of 1% or greater. If an
overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs,
must be borne by the COLLECTOR which must be payable within five (5) business days of receipt
of an invoice.
B. Failure to comply with the provisions of this section shall be a material breach of the Contract and
shall constitute, in the City’s sole discretion, grounds for termination thereof. Each of the terms
“books”, “records”, “documents” and “other evidence”, as used above, shall be construed to include
drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or
prepare a final printed document.
RFP 6133 (Section A)Page 4 of 18
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ARTICLE 9
ARBITRATION AND ALTERNATE DISPUTE RESOLUTION
The CITY and COLLECTOR may agree to settle any dispute under this Agreement by
submitting the dispute to arbitration or other means of alternate dispute resolution such as
mediation. No arbitration or alternate dispute resolution arising out of or relating to this
Agreement involving one party's disagreement may include the other party to the disagreement
without the other's approval.
ARTICLE 10
INSURANCE
During the performance of the professional services under this Agreement, the
COLLECTOR shall maintain the following insurance coverage with an insurance company
licensed to do business in the State of Texas; and in a form approved by the City Attorney:
Professional liability insurance with limits not less than $2,000,000 annual aggregate with
respect to negligent acts, errors or omissions in connection with professional services is
required under this Agreement.
Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the
premises, burglary of the premises, and employee fidelity. The employee fidelity portion of
this coverage should be written on a “blanket” basis to cover all employees, including new
hires. This type insurance should be required if the collector has access to City funds. Limits
of not less than $50,000 for each occurrence are required.
COLLECTOR agrees to keep these policies in force and in good standing for the duration of this
Contract and further agrees that CITY will be provided at least thirty (30) days’ notice of
cancellation of any such coverage. To the extent legally possible, COLLECTOR will cause the
CITY to be named as an Additional Insured regarding such insurance coverage. COLLECTOR
agrees to furnish CITY a certificate of insurance evidencing such insurance coverage at the time
this Contract is entered into by COLLECTOR and CITY.
ARTICLE 11
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the CITY shall not constitute nor be deemed a release of the responsibility
and liability of the COLLECTOR, its employees, associates, agents, subcontractors and sub-
consultants for the competency of their work; nor shall such approval be deemed to be an
assumption of such responsibility by the CITY for any work by the COLLECTOR, its
employees, associates, agents, subcontractors, and sub-consultants.
RFP 6133 (Section A)Page 5 of 18
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ARTICLE 12
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally delivered or mailed to the respective parties by depositing same in the United
States mail at the address shown below, certified mail, return receipt requested unless otherwise
specified herein. Mailed notices shall be deemed communicated as of three (3) days mailing:
*(To Collector) *(City) For Contractual Notices
Credit Systems International, Inc. City of Denton – Customer Service
Attn: Laura Emmons-Beam Attn: Tiffany Thomson
1277 Country Club Lane Asst. Customer Svc. Manager
Fort Worth, Texas 76112 601 E. Hickory St., Ste. F
Denton, TX 76205
*(Invoices)
For Legal Notices City of Denton – Customer Service
City of Denton Attn: Autumn Perkins
Attn: City Manager Office Revenue Assurance Coordinator
215 E. McKinney 601 E. Hickory St., Ste. F
Denton, TX 76201 Denton, TX 76205
All notices shall be deemed effective upon receipt by the party to whom such notice is given or
within three days mailing. CITY and COLLECTOR may enter into a separate written agreement
regarding the subject of electronic notification which agreement will be incorporated by
reference, if entered into.
ARTICLE 13
ENTIRE AGREEMENT
This Agreement consisting of ten (10) pages and four (4) Exhibits, totaling eighteen (18)
pages, constitutes the complete and exclusive statement of the terms of their agreements and
supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions,
communications and agreements which may have been made in connection with the subject
matter hereof.
ARTICLE 14
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of
this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event,
the party shall reform this Agreement to replace such stricken provision with a valid and
enforceable provision which comes as close as possible to expressing the intention of the stricken
provision.
RFP 6133 (Section A)Page 6 of 18
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ARTICLE 15
COMPLIANCE WITH LAWS
The COLLECTOR shall undertake commercially reasonable efforts to remain in
compliance with all applicable federal, state, local laws, rules, regulations, and ordinances
regarding Fair Debt Collections practices which are applicable to the work covered hereunder, as
they may now read or hereinafter be amended.
ARTICLE 16
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the COLLECTOR shall not discriminate
against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or
physical handicap.
ARTICLE 17
PERSONNEL
A. The COLLECTOR represents that it has or will secure at its own expense all personnel
required to perform all the services required under this Agreement. Such personnel shall
not be employees or officers of, or have any contractual relations with the CITY.
COLLECTOR shall promptly inform the CITY in writing of any conflict of interest or
potential conflict of interest that may arise during the term of this Agreement.
B. All services required hereunder will be performed by the COLLECTOR or under its care,
custody, and supervision. COLLECTOR shall ensure that all personnel engaged in work
are duly qualified, and permitted under State and local laws to perform such services.
ARTICLE 18
ASSIGNABILITY
The COLLECTOR shall not assign any interest in this Agreement and shall not transfer
any interest in this Agreement (whether by assignment, novation or otherwise) without the prior
written consent of the CITY.
RFP 6133 (Section A)Page 7 of 18
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ARTICLE 19
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, limitation
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith. No evidence of any waiver or modification shall be offered or received in evidence in
any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights
or obligations of the parties hereunder, unless such waiver or modification is in writing, and is
duly executed. The parties further agree that the provisions of this Article will not be waived
unless as herein set forth.
ARTICLE 20
MISCELLANEOUS
A. The following Exhibits are attached to, incorporated herewith, and are made a part of this
Agreement:
1. City of Denton Insurance Requirements for Contractors
2. Exhibit "A" – RFP #6133– Request for Sealed Proposal for COLLECTION SERVICES
FOR UTILITIES, FIRE/EMS AND MUNICIPAL COURTS (on file in the City of
Denton Purchasing Office).
3. Exhibit “B” – City of Denton – Price Proposal for Section A
4. Exhibit “C” – Conflict of Interest Questionnaire
5. Exhibit “D” – Conflict of Interested Parties Electronic Filing
6.
A. Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton
County, Texas. This Agreement shall be construed in accordance with the laws of the
State of Texas.
B. COLLECTOR will promptly advise CITY of any Account on which it receives a notice
of bankruptcy. CITY will promptly advise COLLECTOR of any account on which it
receives a notice of bankruptcy. At the CITY’s written request, COLLECTOR will file a
proof of claim on behalf of the CITY in CITY’s name, as its agent.
C. If COLLECTOR’s efforts result in collateral, securing an Account, being returned to the
CITY, then COLLECTOR shall be entitled to receive the standard fee that otherwise
would have been paid under Article IV herein, based upon the net amount of money that
the CITY receives from the sale of the collateral. The cost to the CITY of repossession,
of storing, and of selling the collateral shall be first deducted from the amount of sale
proceeds COLLECTOR is paid a fee on. CITY shall promptly report to COLLECTOR
when the collateral is sold, the applicable costs of repossession, of storage, of selling the
collateral, and the sale price. CITY shall then remit COLLECTOR’s fee hereunder
within thirty (30) days from receipt of payment from the Purchaser of the property at the
sale.
RFP 6133 (Section A)Page 8 of 18
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D. COLLECTOR will accurately, lawfully, and fairly report Accounts to the three (3)
national Credit Reporting agencies after a minimum of thirty-seven (37) days in the
collection process upon receipt of relevant account information on the Accounts.
E. COLLECTOR will provide technical support to enable electronic placement of Accounts.
COLLECTOR will also provide regular, periodic software or electronic reports to the
CITY to enable Account balance review by the CITY, and COLLECTOR comments
regarding review of Accounts held by COLLECTOR, each in order to comply with the
specifications of the “Request for Sealed Proposal” attached hereto as Exhibit "A."
F. The captions of this Agreement are for informational purposes only and shall not in any
way affect the substantive terms or conditions of this Agreement.
RFP 6133 (Section A)Page 9 of 18
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IN WITNESS HEREOF, the City of Denton, Texas has executed this Agreement by and
through its duly authorized undersigned City Manager; and COLLECTOR has executed this
Agreement by and through its duly authorized undersigned officer, on this the _______ day of
__________________, 2017
COLLECTOROR
BY: ________________________________
AUTHORIZED SIGNATURE
Date: ___________________________
Name: __________________________
Title: __________________________
____________________________________
PHONE NUMBER
____________________________________
EMAIL
____________________________________
TEXAS ETHICS COMMISSION
CERTIFICATE NUMBER
CITY OF DENTON, TEXAS
ATTEST:
JENNIFER WALTERS, CITY SECRETARY By: ______________________________
TODD HILEMAN
CITY MANAGER
By: _________________________________
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
By: _________________________________
RFP 6133 (Section A)Page 10 of 18
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LBeam@CreditSystemsIntl.com
Laura Emmons-Beam
TBD
2/6/2017
817-496-6800
Account Executive / Implementation Director
March
7th
CITY OF DENTON
INSURANCE REQUIREMENTS FOR CONTRACTORS
Bidder's attention is directed to the insurance requirements below. It is highly recommended that
bidders confer with their respective insurance carriers or brokers to determine in advance of Bid
submission the availability of insurance certificates and endorsements as prescribed and provided
herein. If an apparent low bidder fails to comply strictly with the insurance requirements, that
bidder may be disqualified from award of the contract. Upon bid award, all insurance requirements
shall become contractual obligations, which the successful bidder shall have a duty to maintain
throughout the course of this contract.
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall
provide and maintain until the contracted work has been completed and accepted by the City of
Denton, Owner, the minimum insurance coverage as indicated hereinafter.
As soon as practicable after notification of bid award, Contractor shall file with the Purchasing
Department satisfactory certificates of insurance, containing the bid number and title of the project.
Contractor may, upon written request to the Purchasing Department, ask for clarification of any
insurance requirements at any time; however, Contractors are strongly advised to make such
requests prior to bid opening, since the insurance requirements may not be modified or waived after
bid opening unless a written exception has been submitted with the bid. Contractor shall not
commence any work or deliver any material until he or she receives notification that the contract
has been accepted, approved, and signed by the City of Denton.
All insurance policies proposed or obtained in satisfaction of these requirements shall comply with
the following general specifications, and shall be maintained in compliance with these general
specifications throughout the duration of the Contract, or longer, if so noted:
Each policy shall be issued by a company authorized to do business in the State of Texas
with an A.M. Best Company rating of at least A or better
Any deductibles or self-insured retentions shall be declared in the bid proposal. If
requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured
retentions with respect to the City, its officials, agents, employees and volunteers; or, the
contractor shall procure a bond guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
Liability policies shall be endorsed to provide the following:
Name as additional insured the City of Denton, its Officials, Agents,
Employees and volunteers.
RFP 6133 (Section A)Page 11 of 18
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That such insurance is primary to any other insurance available to the additional
insured with respect to claims covered under the policy and that this insurance
applies separately to each insured against whom claim is made or suit is brought.
The inclusion of more than one insured shall not operate to increase the insurer's
limit of liability.
Cancellation: City requires 30 day written notice should any of the policies
described on the certificate be cancelled or materially changed before the
expiration date.
Should any of the required insurance be provided under a claims-made form,
Contractor shall maintain such coverage continuously throughout the term of this
contract and, without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give rise
to claims made after expiration of the contract shall be covered.
Should any of the required insurance be provided under a form of coverage that
includes a general annual aggregate limit providing for claims investigation or
legal defense costs to be included in the general annual aggregate limit, the
Contractor shall either double the occurrence limits or obtain Owners and
Contractors Protective Liability Insurance.
Should any required insurance lapse during the contract term, requests for
payments originating after such lapse shall not be processed until the City receives
satisfactory evidence of reinstated coverage as required by this contract, effective
as of the lapse date. If insurance is not reinstated, City may, at its sole option,
terminate this agreement effective on the date of the lapse.
RFP 6133 (Section A)Page 12 of 18
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SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with
the following marked specifications, and shall be maintained in compliance with these additional
specifications throughout the duration of the Contract, or longer, if so noted:
[X] A. General Liability Insurance:
General Liability insurance with combined single limits of not less than $1,000,000.00 shall be
provided and maintained by the Contractor. The policy shall be written on an occurrence basis
either in a single policy or in a combination of underlying and umbrella or excess policies.
If the Commercial General Liability form (ISO Form CG 0001 current edition) is used:
Coverage A shall include premises, operations, products, and completed operations,
independent contractors, contractual liability covering this contract and broad form
property damage coverage.
Coverage B shall include personal injury.
Coverage C, medical payments, is not required.
If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO
Form GL 0404) is used, it shall include at least:
Bodily injury and Property Damage Liability for premises, operations, products
and completed operations, independent contractors and property damage resulting
from explosion, collapse or underground (XCU) exposures.
Broad form contractual liability (preferably by endorsement) covering this
contract, personal injury liability and broad form property damage liability.
[X] Automobile Liability Insurance:
Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits
(CSL) of not less than $500,000.00 either in a single policy or in a combination of basic and
umbrella or excess policies. The policy will include bodily injury and property damage liability
arising out of the operation, maintenance and use of all automobiles and mobile equipment used in
conjunction with this contract. Satisfaction of the above requirement shall be in the form of a policy endorsement for:
any auto, or
all owned, hired and non-owned autos.
RFP 6133 (Section A)Page 13 of 18
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[X] Workers Compensation Insurance
Contractor shall purchase and maintain Worker's Compensation insurance which, in addition to
meeting the minimum statutory requirements for issuance of such insurance, has Employer's Liability
limits of at least $100,000 for each accident, $100,000 per each employee, and a $500,000 policy
limit for occupational disease. The City need not be named as an "Additional Insured" but th e
insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees
and volunteers for any work performed for the City by the Named Insured. For building or
construction projects, the Contractor shall comply with the provisions of Attachment 1 in accordance
with §406.096 of the Texas Labor Code and rule 28TAC 110.110 of the Texas Worker's
Compensation Commission (TWCC).
[ ] Owner's and Contractor's Protective Liability Insurance
The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work
under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the
City as insured for property damage and bodily injury which may arise in the prosecution of the work
or Contractor's operations under this contract. Coverage shall be on an "occurrence" basis, and the
policy shall be issued by the same insurance company that carries the Contractor's liability insurance.
Policy limits will be at least combined bodily injury and property damage per occurrence with a
aggregate.
[ ] Fire Damage Legal Liability Insurance
Coverage is required if Broad form General Liability is not provided or is unavailable to the
contractor or if a contractor leases or rents a portion of a City building. Limits of not less than
each occurrence are required.
[X] Professional Liability Insurance
Professional liability insurance with limits not less than $2,000,000 annual aggregate with respect to
negligent acts, errors or omissions in connection with professional services is required under this
Agreement.
[ ] Builders' Risk Insurance
Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be provided.
Such policy shall include as "Named Insured" the City of Denton and all subcontractors as their
interests may appear.
[X] Commercial Crime/Employee Dishonesty
Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the
premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this
coverage should be written on a “blanket” basis to cover all employees, including new hires. This
type insurance should be required if the contractor has access to City funds. Limits of not less than
$50,000 for each occurrence are required.
RFP 6133 (Section A)Page 14 of 18
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[ ] Additional Insurance
Other insurance may be required on an individual basis for extra hazardous contracts and specific
service agreements. If such additional insurance is required for a specific contract, that requirement
will be described in the "Specific Conditions" of the contract specifications.
RFP 6133 (Section A)Page 15 of 18
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ITEM SERVICES Est Quantities No.
of Accts.
Est Quantities
Amount Recovery Rate Perecentage Fee ONLY*
1 Outstanding Accounts (January 2012 to April 2016)10,240 $2,247,311 30%17.90%
2 Monthly collections (Avg. age: 120 days)360 $104,400 30%<120 Days = 14.9%
>121 Days = 17.9%
SECTION A - Utilities including active drainage accounts and miscellaneous receivables
Credit Systems
International, Inc.
Ft. Worth, TX
RFP 6133-Collection Services for Utilities, Fire/EMS and Municipal Courts
Respondent's Business Name
Principal Place of Business (City and State)
RFP 6133 (Section A)Page 16 of 18
DocuSign Envelope ID: 696339A0-91FC-457C-A588-DE7791858890
RFP 6133 (Section A)Page 17 of 18
DocuSign Envelope ID: 696339A0-91FC-457C-A588-DE7791858890
Exhibit D
Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that the City may not enter into this contract unless the
Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the
Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring
the business entity to file Form 1295 electronically with the Commission.
Contractor will be required to furnish an original notarized Certificate of Interest Parties
before the contract is awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Sign and notarize the Form 1295
6. Email the notarized form to purchasing@cityofdenton.com with the contract number in the
subject line. (EX: Contract 1234 – Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after
Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics
Commission’s website within seven business days.
RFP 6133 (Section A)Page 18 of 18
DocuSign Envelope ID: 696339A0-91FC-457C-A588-DE7791858890
Certificate Of Completion
Envelope Id: 696339A091FC457CA588DE7791858890 Status: Completed
Subject: City Council Docusign Item -6133 (Section A)
Source Envelope:
Document Pages: 19 Signatures: 4 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Jody Word
Certificate Pages: 6
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Payments: 0 jody.word@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
2/6/2017 10:47:51 AM
Holder: Jody Word
jody.word@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Jody Word
jody.word@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(Optional)
Completed
Using IP Address: 129.120.6.150
Sent: 2/6/2017 10:53:04 AM
Viewed: 2/6/2017 10:53:15 AM
Signed: 2/6/2017 10:57:46 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Laura Emmons-Beam
LBeam@CreditSystemsIntl.com
Account Executive / Implementation Director
Laura Emmons-Beam
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 12.168.158.194
Sent: 2/6/2017 10:57:48 AM
Viewed: 2/6/2017 11:17:32 AM
Signed: 2/6/2017 11:21:31 AM
Electronic Record and Signature Disclosure:
Accepted: 2/6/2017 10:05:17 AM
ID: 71b4493f-b79f-46bd-99d9-a353a8103c83
John Knight
john.knight@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 129.120.6.150
Sent: 2/6/2017 11:21:34 AM
Viewed: 2/6/2017 11:26:24 AM
Signed: 2/6/2017 11:26:31 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Julia Winkley
julia.winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(Optional)
Completed
Using IP Address: 129.120.6.150
Sent: 2/6/2017 11:26:33 AM
Viewed: 2/7/2017 4:52:00 AM
Signed: 3/8/2017 6:31:11 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Signer Events Signature Timestamp
Todd Hileman
todd.hileman@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 129.120.6.150
Sent: 3/8/2017 6:31:15 AM
Viewed: 3/8/2017 9:51:07 AM
Signed: 3/8/2017 9:51:37 AM
Electronic Record and Signature Disclosure:
Accepted: 2/8/2017 4:52:51 PM
ID: 8154723a-9757-4d53-a4b5-794656233671
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 129.120.6.150
Sent: 3/8/2017 9:51:38 AM
Resent: 3/9/2017 8:03:46 AM
Viewed: 3/9/2017 1:13:08 PM
Signed: 3/9/2017 1:13:29 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Julia Winkley
julia.winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(Optional)
Sent: 2/6/2017 11:21:33 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Sherri Thurman
sherri.thurman@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 2/6/2017 11:21:33 AM
Viewed: 2/6/2017 11:51:06 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Jane Richardson
jane.richardson@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 3/8/2017 6:31:13 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Robin Fox
Robin.fox@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 3/8/2017 6:31:13 AM
Carbon Copy Events Status Timestamp
Electronic Record and Signature Disclosure:
Accepted: 10/9/2015 11:39:51 AM
ID: 04463961-03db-4c4d-9228-d660d6146ed6
Jennifer Bridges
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
Security Level: Email, Account Authentication
(Optional)
Sent: 3/9/2017 1:13:31 PM
Viewed: 3/13/2017 12:59:42 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Jane Richardson
jane.richardson@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 3/9/2017 1:13:32 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Autumn Perkins
Autumn.Perkins@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 3/9/2017 1:13:34 PM
Viewed: 3/9/2017 1:44:56 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Tiffany Thomson
tiffany.thomason@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 3/9/2017 1:13:35 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Notary Events Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/9/2017 1:13:35 PM
Certified Delivered Security Checked 3/9/2017 1:13:35 PM
Signing Complete Security Checked 3/9/2017 1:13:35 PM
Completed Security Checked 3/9/2017 1:13:35 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 4/20/2015 7:25:38 AM
Parties agreed to: Laura Emmons-Beam, Todd Hileman, Robin Fox
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