6403 - Electric Utility Transformer Pads, 0.Main Solicitation
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Materials Management Department
901-B Texas Street
Denton, Texas 76209
REQUEST FOR PROPOSALS
RFP 6403
The City of Denton is seeking the best value solution for the:
SUPPLY OF ELECTRIC UTILITY TRANSFORMER PADS
NIGP CLASS and ITEM
285
69
Issue Date: March 17th, 2017
Response due Date and Time (Central Time):
Tuesday, April 11, 2017, 11:00 A.M. C.S.T
Table of Contents
1. INTRODUCTION 3
2. COMMODITY OR SERVICE DESCRIPTION 3
3. MINIMUM QUALIFICATIONS 3
4. SCHEDULE OF EVENTS 4
5. PRE-SUBMITTAL CONFERENCE AND WALKTHROUGH 4
6. CONTRACT TERM 4
7. PRICING 4
8. PRICE ADJUSTMENTS 5
9. COOPERATIVE PURCHASING / PIGGYBACK OPTION 5
10. ADDENDA 6
11. BUSINESS OVERVIEW 6
12. EXCEPTIONS 6
13. DISCLOSURES 7
14. ACKNOWLEDGEMENT 7
15. SUBMITTAL INSTRUCTIONS 7
a. Submission Format 7
b. Electronic Submission Requirements 8
16. EVALUATION PROCEDURES 8
17. CONTACT BETWEEN RESPONDENT AND THE CITY 10
SOLICITATION CHECKLIST 11
ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS 12
ATTACHMENT B-SUBMISSION EXCEPTIONS/CLARIFICATIONS 15
ATTACHMENT D-REFERENCES 16
ATTACHMENT E-CONFLICT OF INTEREST QUESTIONNAIRE 17
ATTACHMENT F-ACKNOWLEDGEMENT 18
Exhibit 1 Pricing Sheet
Exhibit 2 General Provisions, Standard Terms and Conditions and Appendices
Exhibit 3 Scope of Work or Technical Specifications
Exhibit 4 Technical Drawings
Exhibit 5 NOT APPLICABLE
Exhibit 6 NOT APPLICABLE
INTRODUCTION
In accordance with the provisions of Texas Local Government Code, Chapter 252 and 271, the City of Denton (the City) is requesting submissions to contract with an individual or business
with considerable experience in providing goods or services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients.
The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative
methods to deal with municipal challenges, and cost effective solutions.
A firm may submit a solicitation response for one or more of the categories of product or services requested in this solicitation.
COMMODITY OR SERVICE DESCRIPTION
The City is seeking a term contract for the supply of Electric Utility Transformer Pads to be purchased as needed over the contract term.
The products and services shall be accomplished per all exhibits identified in the table of contents.
MINIMUM QUALIFICATIONS
The following minimum requirements must be demonstrated in order for the submission to be considered responsive to the City of Denton. Any submission received, which is determined to
not meet these mandatory requirements shall be immediately disqualified and rejected as non-responsive.
Three (3) years’ experience providing similar products or services.
Three (3) references from governmental entities for the products or services requested. The City prefers references from municipalities of similar size.
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide the products or services required in the solicitation, and the individual
or business must have all licensure required by the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml;
Phone 512-463-5578; or email corpcert@sos.state.tx.us.
Authorized manufacturer or distributor, authorized by the manufacturer, for products identified in the Technical Specifications to sell to the City of Denton, Texas. Attach documentation
such as a letter from the manufacturer or a line card.
Submittal documents including a cover sheet, Solicitation Checklist, Attachments A -F and Exhibit 1, per the method described in SUBMITTAL INSTRUCTIONS.
SCHEDULE OF EVENTS
The City of Denton reserves the right to change the dates indicated below:
Solicitation Schedule:
Issue Solicitation: 3/17/2017
Deadline for Submission of Questions: 3/31/2017 at 11:00 AM CST
Deadline for Submission of Responses: 4/11/2017 at 11:00 AM CST
Evaluate and rank initial results: 4/21/2017
Completion of Negotiations: 5/12/2017
Official Award: 6/2/2017
The City of Denton is using the solicitation ‘Issue Date’ as noted in the Schedule of Events above as the official 30 day notification requirement for an interview with a firm.
PRE-SUBMITTAL CONFERENCE AND WALKTHROUGH
There will be no pre-submittal conference for this solicitation.
CONTRACT TERM
It is the intention of the City of Denton to award a contract for a one (1) year period. The City and the Awarded Contractor shall have the option to renew this contract for an additional
two (2) one-year periods. Materials and services undertaken pursuant to this solicitation will be required to commence within fourteen (14) days of delivery of a Notice to Proceed.
The Contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council, unless either
party notifies the other prior to the scheduled renewal date in accordance with the provision of the section titled “price adjustments”, or the section(s) titled “termination” in Exhibit
2. At the sole option of the City of Denton, the Contract may be further extended as needed, not to exceed a total of six (6) months.
PRICING
Unit Pricing in Exhibit 1 shall include all fees and costs to provide the goods and services to the City. Unit pricing for goods shall include delivery costs, F.O.B. Destination