CIVIC CENTER ROOF REPLACEMENT-6179-Award/Ordinance/PricingKa
FAIL
02042315 •• THE REPLACEMENT OF • OF ••;
THE CITY OF • OF •
WITH THE CITY OF O AND PROVIDING
CBS MECHANICAL, INC. DBA CBSROOFING SERVICES IN THE
AMOUNTOF
WHEREAS, pursuant to Ordinance 2011-082, The Interlocal Purchasing System
Program has solicited, received, and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies, or services in accordance with the procedures of state law on
behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through The Interlocal Purchasing System Program at less cost than the City would expend if
bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items shown in the "File Number" referenced herein and on file in
office of the Purchasing Agent, are hereby accepted and approved as being the lowest
responsible bids for such items:
FILE
NUMBER VENDOR AMOUNT
6179 CBS Mechanical, Inc. / CBS Roofing Services $183,518
SECTIO 2.. By the acceptance and approval of the items set forth in the referenced file
number, the City accepts the offer of the persons submitting the bids to The Interlocal Purchasing
System Program for such items and agrees to purchase the materials, equipment, supplies, or
services in accordance with the terms, conditions, specifications, standards, quantities and for the
specified sums contained in the bid documents and related documents filed with The Interlocal
Purchasing System Program and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the referenced file number wish to enter into a formal written agreement as a result of the
City's ratification of bids awarded by The Interlocal Purchasing System Program, the City
Manager or his designated representative is hereby authorized to execute the written contract
which shall be attached hereto; provided that the written contract is in accordance with the terms,
conditions, specifications and standards contained in the Proposal submitted to The Interlocal
Purchasing System Program, and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 6179 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 5. By the acceptance and approval of the items set forth in the referenced file
number, the City Council hereby authorizes the expenditure of funds therefor in the amount and
in accordance with the approval purchase orders or pursuant to a written contract made pursuant
thereto as authorized herein
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this day of,, NS 4- 12016.
CHRIS WATTS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPI ' EID) AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
km
BY:
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CertificateOfCompletion
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Subject: PleaseDocuSign: 61792CBSRoofingServices.pdf
SourceEnvelope:
DocumentPages: 164Signatures: 5EnvelopeOriginator:
CertificatePages: 6Initials: 0EltonBrock
AutoNav: Enabledelton.brock@cityofdenton.com
EnvelopeIdStamping: EnabledIPAddress: 129.120.6.150
TimeZone: (UTC-08:00) PacificTime (US & Canada)
Record Tracking
Status: OriginalHolder: EltonBrockLocation: DocuSign
8/5/20166:49:27AM elton.brock@cityofdenton.com
Signer EventsSignatureTimestamp
EltonBrockSent: 8/5/20167:09:51AMCompleted
elton.brock@cityofdenton.comViewed: 8/5/20167:10:03AM
PurchasingManagerSigned: 8/5/20167:11:01AM
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SteveKress, VicePresidentSent: 8/5/20167:11:04AM
skress@cbsmechanical.comViewed: 8/5/20167:46:20AM
VicePresidentSigned: 8/8/20166:34:33AM
CBSRoofingServices UsingIPAddress: 97.93.251.162SecurityLevel: Email, AccountAuthentication
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Accepted: 8/5/20167:46:20AM
ID: de4e3d9b-ea71-41c6-bb3a-b15b30c76c49
JohnKnightSent: 8/12/20167:10:08AM
john.knight@cityofdenton.comViewed: 8/12/20167:16:35AM
Deputy CityAttorneySigned: 8/12/20167:18:54AM
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JuliaWinkleySent: 8/12/20167:18:57AM
julia.winkley@cityofdenton.comViewed: 8/16/20161:44:52PM
ContractsAdministrationSupervisorSigned: 8/16/20161:47:07PM
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HowardMartinSent: 8/16/20161:47:11PM
howard.martin@cityofdenton.comViewed: 8/24/201611:27:15AM
InterimCityManagerSigned: 8/24/201611:27:50AM
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JenniferWaltersSent: 8/24/201611:27:52AM
jennifer.walters@cityofdenton.comViewed: 8/25/20166:54:21AM
CitySecretarySigned: 8/25/20166:54:35AM
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JuliaWinkleySent: 8/8/20166:34:36AM
julia.winkley@cityofdenton.comViewed: 8/8/20166:58:29AM
ContractsAdministrationSupervisor
CityofDenton
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SherriThurmanSent: 8/8/20166:34:36AM
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KarenE. SmithSent: 8/12/20167:10:10AM
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AssistantPurchasingManager
CityofDenton
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JaneRichardsonSent: 8/12/20167:18:58AM
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RobinFoxSent: 8/12/20167:18:58AM
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Accepted: 10/9/201511:39:51AM
ID: 04463961-03db-4c4d-9228-d660d6146ed6
JenniferBridgesSent: 8/25/20166:54:38AM
jennifer.bridges@cityofdenton.comViewed: 8/25/20167:32:55AM
ProcurementAssistant
CityofDenton
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JaneRichardsonSent: 8/25/20166:54:40AM
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DavidSaltsman, FacilitiesManagementSent: 8/25/20166:54:41AM
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Notary EventsTimestamp
Envelope Summary EventsStatusTimestamps
EnvelopeSentHashed/Encrypted8/25/20166:54:41AM
CertifiedDeliveredSecurity Checked8/25/20166:54:41AM
SigningCompleteSecurity Checked8/25/20166:54:41AM
CompletedSecurityChecked8/25/20166:54:41AM
Electronic Record andSignature Disclosure
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andifyoucan access thisinformation electronicallytoyoursatisfaction andagreetothese terms
andconditions, pleaseconfirmyouragreementbyclicking the 'I agree' buttonatthebottomof
this document.
Gettingpapercopies
Atanytime, youmayrequestfrom usa papercopy ofanyrecordprovidedormade available
electronicallytoyoubyus. Forsuchcopies, aslongasyouareanauthorized userofthe
DocuSign systemyouwillhave theabilitytodownload andprintany documentswesendtoyou
through yourDocuSignuser accountfora limitedperiod oftime (usually 30days) aftersuch
documentsarefirstsenttoyou. Aftersuchtime, ifyouwish forustosend youpapercopiesof
anysuchdocuments fromourofficetoyou, youwillbecharged a $0.00per-pagefee. You may
requestdelivery ofsuchpapercopies fromusby following theprocedure describedbelow.
Withdrawing yourconsent
Ifyoudecide toreceive noticesanddisclosures fromuselectronically, youmayatanytime
changeyour mindandtellusthatthereafteryouwanttoreceiverequired notices anddisclosures
onlyinpaperformat. Howyoumust informusofyourdecisiontoreceivefuturenoticesand
disclosureinpaperformatandwithdraw yourconsenttoreceive noticesanddisclosures
electronically isdescribed below.
Consequencesofchanging yourmind
Ifyouelecttoreceiverequirednotices anddisclosures onlyinpaperformat, itwillslowthe
speedatwhich wecan completecertain stepsintransactions withyouand deliveringservicesto
youbecausewewillneedfirstto sendtherequirednotices or disclosuresto youinpaper format,
andthenwaituntilwereceivebackfromyouyour acknowledgmentofyourreceiptofsuch
papernoticesordisclosures. Toindicate tousthat youarechangingyourmind, youmust
withdraw yourconsentusingthe DocuSign 'WithdrawConsent' formonthesigningpageofyour
DocuSign account. Thiswillindicateto usthatyouhavewithdrawn yourconsent toreceive
requirednotices anddisclosures electronicallyfrom usandyouwillnolonger beabletouseyour
DocuSign Express useraccounttoreceive requirednoticesand consentselectronically fromus
ortosignelectronically documentsfromus.
Allnoticesand disclosures willbesentto youelectronically
Unless youtellus otherwisein accordance withtheproceduresdescribed herein, wewill provide
electronicallytoyouthroughyourDocuSignuseraccount allrequirednotices, disclosures,
authorizations, acknowledgements, andotherdocuments thatarerequired tobeprovidedor
madeavailabletoyouduringthecourse ofourrelationship withyou. Toreducethechance of
youinadvertentlynotreceivinganynoticeordisclosure, weprefertoprovidealloftherequired
noticesanddisclosures toyoubythesamemethod andtothesameaddressthatyouhavegiven
us. Thus, youcanreceiveallthedisclosuresandnotices electronicallyorinpaperformatthrough
thepapermaildelivery system. Ifyou donotagreewiththisprocess, pleaseletusknowas
describedbelow. Pleasealsoseetheparagraphimmediatelyabovethatdescribesthe
consequences ofyourelectingnottoreceive deliveryofthenoticesanddisclosures
electronicallyfromus.
Howtocontact City ofDenton:
Youmaycontactustoletusknow ofyourchanges astohowwemaycontactyouelectronically,
torequest papercopiesof certaininformation fromus, andto withdraw yourpriorconsent to
receivenoticesanddisclosureselectronically asfollows:
To contact usbyemailsendmessagesto: kevin.gunn@cityofdenton.com
ToadviseCityof Dentonofyournewe-mailaddress
Toletusknow ofachange inyoure-mailaddresswhereweshould sendnotices anddisclosures
electronically toyou, youmustsendan email messagetousatkevin.gunn@cityofdenton.com
andinthebodyofsuchrequestyoumuststate: yourpreviouse-mailaddress, yournewe-mail
address. Wedonotrequire anyotherinformation fromyou tochangeyouremail address..
Inaddition, youmustnotify DocuSign, Incto arrangeforyournewemailaddress to bereflected
inyour DocuSign accountbyfollowingtheprocess forchanginge-mailinDocuSign.
TorequestpapercopiesfromCity ofDenton
Torequestdelivery fromusofpapercopies ofthenotices anddisclosurespreviouslyprovided
byus toyouelectronically, youmustsendusan e-mailtokevin.gunn@cityofdenton.comandin
thebodyofsuchrequestyou muststateyoure-mailaddress, fullname, USPostaladdress, and
telephonenumber. We willbillyou forany feesatthattime, if any.
TowithdrawyourconsentwithCityofDenton
Toinformusthat younolongerwant toreceivefuturenoticesand disclosuresinelectronic
formatyou may:
i. declinetosignadocument fromwithin yourDocuSignaccount, andonthesubsequent
page, selectthecheck-box indicating you wishtowithdraw yourconsent, oryoumay;
ii. sendusane-mailtokevin.gunn@cityofdenton.comand inthe bodyofsuchrequestyou
muststateyoure-mail, fullname, IS PostalAddress, telephone number, andaccount
number. Wedonotneed anyotherinformationfromyoutowithdraw consent.. The
consequences of yourwithdrawing consent foronlinedocumentswillbethattransactions
maytakealongertime toprocess..
Required hardwareandsoftware
Operating Systems: Windows2000? orWindowsXP?
Browsers (forSENDERS): InternetExplorer 6.0? orabove
Browsers (forSIGNERS): InternetExplorer 6.0?, MozillaFireFox1.0,
NetScape7.2 (orabove)
Email: Accesstoavalidemailaccount
Screen Resolution: 800x600minimum
Enabled Security Settings:
Allowpersessioncookies
Usersaccessing theinternet behindaProxy
Servermust enable HTTP 1.1settingsvia
proxyconnection
Theseminimum requirementsaresubject tochange. Iftheserequirementschange, wewill
provide youwithanemail message atthe email addresswe haveonfileforyouatthattime
providingyouwith therevised hardware andsoftware requirements, atwhichtimeyouwill
havetherightto withdrawyourconsent.
Acknowledging youraccess andconsenttoreceivematerialselectronically
Toconfirm tousthatyoucanaccessthisinformationelectronically, whichwillbe similarto
otherelectronic noticesanddisclosuresthatwewillprovidetoyou, pleaseverifythatyou
wereabletoreadthiselectronic disclosureandthatyoualso wereabletoprintonpaperor
electronically savethispageforyourfuture referenceandaccess orthatyouwereableto
e-mailthis disclosure andconsenttoanaddresswhere youwillbeabletoprinton paperor
saveitforyourfuture referenceandaccess. Further, if youconsenttoreceivingnotices and
disclosures exclusively inelectronicformat onthetermsandconditions describedabove,
pleaseletusknowbyclickingthe 'I agree' button below.
Bycheckingthe 'IAgree' box, Iconfirmthat:
IcanaccessandreadthisElectronic CONSENT TOELECTRONIC RECEIPTOF
ELECTRONICRECORD ANDSIGNATUREDISCLOSURES document; and
Icanprinton paperthedisclosure orsaveorsendthedisclosuretoaplacewhereI can
printit, forfuturereferenceandaccess; and
UntilorunlessI notifyCityofDentonasdescribedabove, I consenttoreceive from
exclusively throughelectronicmeansallnotices, disclosures, authorizations,
acknowledgements, andotherdocuments thatarerequired tobe providedor made
availableto meby City ofDentonduringthecourseofmyrelationshipwithyou.