6433 - Rental of Vans for the Parks Programs, 3.Statement of Work/ Specifications
Materials Management Department
901-B Texas Street
Denton, Texas 76209
SCOPE OF WORK
Exhibit 3
RFP 6433
RENTAL OF VANS FOR THE PARKS PROGRAMS
FOR THE CITY OF DENTON
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RFP # 6433
SCOPE OF WORK
EXHIBIT 3
RFP # 6433 – Exhibit 3
The scope of work shall be finalized upon the selection of the Firm. The respondent’s submission shall have
accurately described your understanding of the objectives and scope of the requested products and services and
provided an outline of your process to implement the requirements of the Scope of Work and Services. It is
anticipated that the scope of work will include, at a minimum, the following:
15-PASSENGER VANS:
* Vans must be available June 1, 2017- August 17, 2017 (Future dates to be determined)
* Must be no more than three (2) years old with less than 30,000 miles on odometer
* Must have working seatbelts
* Must have air conditioning
* AM/FM Radio
* Mileage should be either 3,000 miles per month or unlimited
* The City requires an exemption of rental policy requiring drivers to be 25 years of age or
older.
* Color to be white with no markings or advertisements
* Vans must be delivered to the Civic Center by 12 pm on June 1, 2017 and picked up at
the Civic Center no earlier than 4pm on August 17, 2017.
* If vans are returned earlier than August 17, 2017, rental fees will terminate immediately
on the returned van.
* All vans need to have current inspection/registration stickers and recent oil changes.
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RFP # 6433
SCOPE OF WORK
EXHIBIT 3
RFP # 6433 – Exhibit 3
All City Van drivers must complete the following:
Must have a valid Class "C" Driver's License prior to employment
Must pass a drug test, driver's license check, social security verification, and criminal
history background check
Must be able to obtain Adult and Youth CPR, AED and First Aid certification by
May 15, 2017
Must be able to obtain Defensive Driving certificate by May 15, 2017
Complete an 8 hour driving class taught by our Risk Management staff that is specific to
driving 15 passenger vans and complete a driving obstacle course.
** We do realize you need someone on staff that is over 25 years of age to have a
driver’s license on file. If that is needed we can have the Staff Supervisor submit
their driver’s license to keep on file along with the other staff that will be driving
the vans that might fall under the age of your requirements. Like referenced above
we do go through a strict review and testing for each staff member that will be
responsible for the children that our registered in our programs.
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RFP # 6433
SCOPE OF WORK
EXHIBIT 3
RFP # 6433 – Exhibit 3
CARGO VANS – (ONLY WHEN NEEDED):
* Vans must be available June 1, 2017- August 17, 2017 Future dates to be determined)
* Must be no more than three (2) years old with less than 30,000 miles on odometer
* Must have working seatbelts
* Must have air conditioning
* AM/FM Radio
* Mileage should be either 5,000 miles per month or unlimited
* The City requires an exemption of rental policy requiring drivers to be 25 years of age or
older.
* Color to be white with no markings or advertisements
* Vans must be delivered to the Civic Center by 12 pm on June 1, 2017 and picked up at
the Civic Center no earlier than 4pm on August 17, 2017.
* If vans are returned earlier than August 17, 2017, rental fees will terminate immediately
on the returned van.
* All vans need to have current inspection/registration stickers and recent oil changes.
* This type of van will ONLY be on as needed basis
This RFP is going to be on a tight turn around our goal is to be able to get this
approved by our Council on May 23, 2017. For the first year of this RFP we will need
our vans on the due date of Thursday, June 1, 2017, do to our camps and programs
starting on Monday, June 5, 2017. Please be prepared to have the quantity of vans
needed for this date.
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601 E. Hickory, Suite A
Denton, TX 76201
Telephone (940) 349-7836 * FAX (940) 349-7870
Risk Management
Scott Payne / Risk Manager
January 1, 2017
RE: City of Denton Self-Insurance Letter
Effective 1/1/2017 through 12/31/2017
To Whom It May Concern:
The City of Denton is a self-insured public entity as allowed by the State of Texas for General Liability,
Auto/Mobile Equipment Liability, and Workers’ Compensation. Liability limits are established by the
Texas Tort Claims Act as listed below:
Property Damage: $100,000
Bodily Injury: $250,000 per person
$500,000 per occurrence
The Risk Retention Fund is funded by the City in accordance with generally accepted accounting practices
through actuarially calculated annual contributions. Information regarding filing a claim against the City
can be obtained from Risk Management at City Hall East, 601 East Hickory Street, Suite A, Denton, Texas,
76205, or by phone at (940) 349-7807.
Sincerely,
Scott Payne
Scott Payne
Risk Manager
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