6364-Police Motorcycles Contract-Signed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Contract Value
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: AB3BB496-849C-4A1A-8FA3-992808D02DEA
RFP
Jody Word
6364
$222,690
POLICE MOTORCYCLES
yes
4/18/17
4/18/2020
CONTRACT BY AND BETWEEN
CITY OF DENTON, TEXAS AND
AMERICAN EAGLE HARLEY-DAVIDSON, LLC (RFP 6364)
THIS CONTRACT is made and entered into this date _______________________, by
and between American Eagle Harley-Davidson, LLC a corporation, whose address is 5920 S. I35E
Corinth, TX 76210, hereinafter referred to as "Supplier," and the CITY OF DENTON, TEXAS,
a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval
of the Denton City Council and subsequent execution of this Contract by the Denton City Manager
or his duly authorized designee.
For and in consideration of the covenants and agreements contained herein, and for the
mutual benefits to be obtained hereby, the parties agree as follows:
SCOPE OF SERVICES
Supplier shall provide products in accordance with the City’s RFP# 6364-POLICE
MOTORCYCLES, a copy of which is on file at the office of Purchasing Agent and incorporated
herein for all purposes. The Contract consists of this written agreement and the following items
which are attached hereto, or on file, and incorporated herein by reference:
(a) Special Terms and Conditions (Exhibit “A”);
(b) City of Denton’s RFP #6364 (Exhibit “B” on file at the office of the Purchasing Agent);
(c) City of Denton Standard Terms and Conditions (Exhibit “C”);
(d) Certificate of Interested Parties Electronic Filing (Exhibit “D”);
(e) Supplier’s Proposal. (Exhibit "E");
(f) Form CIQ – Conflict of Interest Questionnaire (Exhibit "F")
These documents make up the Contract documents and what is called for by one shall be
as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions
of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence
first to the written agreement then to the contract documents in the order in which they are listed
above. These documents shall be referred to collectively as “Contract Documents.”
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April 18, 2017
IN WITNESS WHEREOF, the parties of these presents have executed this agreement in
the year and day first above written.
BY: ______________________________
AUTHORIZED SIGNATURE
Date: _______________________________
Name: ______________________________
Title: _______________________________
___________________________________
PHONE NUMBER
___________________________________
EMAIL ADDRESS
___________________________________
TEXAS ETHICS COMMISSION
CERTIFICATE NUMBER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY BY: _____________________________
TODD HILEMAN
CITY MANAGER
BY: __________________________________ Date: ________________________
APPROVED AS TO LEGAL FORM:
AARON LEAL, INTERIM CITY ATTORNEY
BY: __________________________________
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General Manager
4/6/2017
bobby.c@aeharley.com
Bryan.t@aehsrley.com
940-498-5000
Bryan Tynes
4/19/2017
Exhibit A
Special Terms and Conditions
1. The Quantities
2. Product Changes During Contract Term
3. Authorized Distributor
4. Contract Terms
5. Price Escalation and De-escalation
The supplier must submit or make available the
manufacturers pricing sheet used to calculate the bid proposal, to participate in the
escalation/de-escalation clause.
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The contract total shall not exceed $222,690. Pricing shall be per Exhibit E attached.
Product or services shall be delivered to the City per the days/weeks noted in Exhibit E after
receipt of the order.
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These standard Terms and Conditions and the Terms and Conditions, Specifications, Drawings
contracts/purchase orders issued by the City of Denton hereinafter referred to as the City or Buyer
and the Seller or respondent herein after referred to as Contractor or Supplier. Any deviations must
Supplier. No Terms and Conditions contained in
statement shall serve to modify the terms set forth herein. If there is a conflict between the
provisions on the face of the contract/purchase order these written provisions will take precedence.
The Contractor agrees that the contract shall be governed by the following terms and conditions,
unless exceptions are duly noted and fully negotiated. Unless otherwise specified in the contract,
Sections 3, 4, 5, 6, 7, 8, 20, 21, and 36 shall apply only to a solicitation to purchase goods, and
sections 9, 10, 11, 22 and 32 shall apply only to a solicitation to purchase services to be performed
-of-way.
1. . The Contractor shall fully and timely provide all
the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local
laws, rules, and regulations.
2. . Unless otherwise specified in the Solicitation, this Contract shall
be effective as of the date the contract is signed by the City, and shall continue in effect until all
obligations are performed in accordance with the Contract.
3. : The Contractor will package
deliverables in accordance with good commercial practice and shall include a packing list showing
the description of each item, the quantity and unit price unless otherwise provided in the
Specifications or Supplemental Terms and Conditions, each shipping container shall be clearly
address and purchase order or purchase release number and the price agreement number if
applicable, (c) Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the
number of the container bearing the packing list. The Contractor shall bear cost of packaging.
Deliverables shall be suitably packed to secure lowest transportation costs and to conform to all
the requirements of common carriers and any applicable specification. The City's count or weight
shall be final and conclusive on shipments not accompanied by packing lists.
4. : The Contractor is not authorized to
ship the deliverables under reservation and no tender of a bill of lading will operate as a tender of
deliverables.
5. : Title to and risk of loss of the deliverables shall pass to the City
only when the City actually receives and accepts the deliverables.
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seq et seq
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Exhibit F
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Certificate Of Completion
Envelope Id: AB3BB496849C4A1A8FA3992808D02DEA Status: Completed
Subject: City Council Docusign Item - 6364-Police Motorcycles
Source Envelope:
Document Pages: 37 Signatures: 4 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Jody Word
Certificate Pages: 6
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Payments: 0 jody.word@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
4/3/2017 3:52:57 PM
Holder: Jody Word
jody.word@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Jody Word
jody.word@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(Optional)
Completed
Using IP Address: 129.120.6.150
Sent: 4/3/2017 4:07:47 PM
Viewed: 4/3/2017 4:07:55 PM
Signed: 4/3/2017 4:10:18 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Bobby Callahan
bobby.c@aeharley.com
General Manager
Bryan Tynes
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 107.77.201.39
Signed using mobile
Sent: 4/3/2017 4:10:20 PM
Resent: 4/5/2017 1:40:32 PM
Viewed: 4/3/2017 4:36:30 PM
Signed: 4/6/2017 7:32:29 AM
Electronic Record and Signature Disclosure:
Accepted: 4/3/2017 4:36:30 PM
ID: 2ecc5520-8181-42e9-af7d-27ad3b822dc7
John Knight
john.knight@cityofdenton.com
Deputy City Attorney
City of Denton
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Julia Winkley
julia.winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
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Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
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Signed using mobile
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Electronic Record and Signature Disclosure:
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Jennifer Walters
jennifer.walters@cityofdenton.com
City Secretary
City of Denton
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Julia Winkley
julia.winkley@cityofdenton.com
Contracts Administration Supervisor
City of Denton
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Sent: 4/6/2017 7:32:31 AM
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Assistant City Secretary
City of Denton
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City of Denton
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City of Denton
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Electronic Record and Signature Disclosure created on: 4/20/2015 7:25:38 AM
Parties agreed to: Bobby Callahan, Todd Hileman, Robin Fox