6433 Rental of Vans Parks Programs FNL contract
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Contract Value
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: 4366BCE8-EB20-411D-BD9D-0045C9C58872
RFP
$165,000
no
Jody Word
May 23, 2017
6433
Rental of Vans for the Parks Programs
May 23, 2020
RFP # 6433
CONTRACT BY AND BETWEEN
CITY OF DENTON, TEXAS AN
CAPPS RENT A CAR INC. (RFP 6433)
THIS CONTRACT is made and entered into this date ______________________, by
and between Capps Rent A Car, Inc. a corporation, whose address is 8555 John Carpenter Fwy.,
Dallas, TX 75247, hereinafter referred to as "Contractor," and the CITY OF DENTON, TEXAS,
a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval
of the Denton City Council and subsequent execution of this Contract by the Denton City Manager
or his duly authorized designee.
For and in consideration of the covenants and agreements contained herein, and for the
mutual benefits to be obtained hereby, the parties agree as follows:
SCOPE OF SERVICES
Supplier shall provide products and/or services in accordance with the City’s document
RFP # 6433-Rental of Vans for the Parks Programs, a copy of which is on file at the office of
Purchasing Agent and incorporated herein for all purposes. The Contract consists of this written
agreement and the following items which are attached hereto and incorporated herein by reference:
(a) Special Terms and Conditions (Exhibit “A”);
(b) Request for Proposal (Exhibit “B” on File at the Office of the Purchasing Agent);
(c) City of Denton Standard Terms and Conditions (Exhibit “C”);
(d) Insurance Requirements (Exhibit “D”);
(e) Certificate of Interested Parties Electronic Filing (Exhibit "E");
(f) Form CIQ – Conflict of Interest Questionnaire (Exhibit "F");
(g) Contractor’s Proposal. (Exhibit "G");
These documents make up the Contract documents and what is called for by one shall be
as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions
of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence
first to the written agreement then to the contract documents in the order in which they are listed
above. These documents shall be referred to collectively as “Contract Documents.”
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May 23, 2017
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VICE PRESIDENT
DAVID COX
5/16/2017
N/A
hughes@gocapps.com
214630655
5/23/2017
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et
seq et seq
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WORKERS’
Upon contract execution, all insurance requirements shall become contractual obligations, which
the successful contractor shall have a duty to maintain throughout the course of this contract.
Without limiting any of the other obligations or liabilities of the Contractor, the Contractor
shall provide and maintain until the contracted work has been completed and accepted by
the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter.
Contractor shall file with the Purchasing Department satisfactory certificates of insurance
including any applicable addendum or endorsements, containing the contract number and
title of the project. Contractor may, upon written request to the Purchasing Department,
ask for clarification of any insurance requirements at any time; however, Contractor shall
not commence any work or deliver any material until he or she receives notification that
the contract has been accepted, approved, and signed by the City of Denton.
All insurance policies proposed or obtained in satisfaction of these requirements shall
comply with the following general specifications, and shall be maintained in compliance
with these general specifications throughout the duration of the Contract, or longer, if so
noted:
Cancellation: City requires 30 day written notice should any of the policies
described on the certificate be cancelled or materially changed before the
expiration date.
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601 E. Hickory, Suite A
Denton, TX 76201
Telephone (940) 349-7836 * FAX (940) 349-7870
Risk Management
Scott Payne / Risk Manager
January 1, 2017
To Whom It May Concern:
The City of Denton is a self-insured public entity as allowed by the State of Texas for General Liability,
Auto/Mobile Equipment Liability, and Workers’ Compensation. Liability limits are established by the
Texas Tort Claims Act as listed below:
Property Damage: $100,000
Bodily Injury: $250,000 per person
$500,000 per occurrence
The Risk Retention Fund is funded by the City in accordance with generally accepted accounting practices
through actuarially calculated annual contributions. Information regarding filing a claim with the City can
be obtained from the City Attorney’s Office at City Hall, 215 East McKinney, or by phone at (940) 349-
8333.
Sincerely,
Scott Payne
Scott Payne
Risk Manager
SP:sp
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EXHIBIT F
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Respondent's Business Name
Principal Place of Business (City and State)
ITEM UOM Type of Product/Service Requested Estimated Qty Per Unit Price
per Week
1 EA Cargo Van (If needed) - Daily Rental Rate - SUMMER CAMPS 6 $200.00
2 EA Passenger Van - Daily Rental - SUMMER CAMPS 15 $290.00
3 EA Passenger Van - Daily Rental - SPRING BREAK 5 $600.00
ITEM
1 $60.00
2 $90.00
1 $250.00
2 $600.00Passenger Van
Cargo Van (If needed)
Cargo Van (If needed)
DESCRIPTION
DALLAS TX
WEEKLY RENTAL RATE
SECTION B. Cost of Additional Services:
DAILY RENTAL RATE
Passenger Van
RFP 6433 Pricing Sheet for Rental of Vans for the Parks Programs
SECTION A. UNIT PRICE FOR THREE YEAR CONTRACT
CAPPS VAN & TRUCK RENTAL
EXHIBIT G
DocuSign Envelope ID: 4366BCE8-EB20-411D-BD9D-0045C9C58872
Certificate Of Completion
Envelope Id: 4366BCE8EB20411DBD9D0045C9C58872 Status: Completed
Subject: City Council Docusign Item - 6433 Rental of Vans for the Parks Program
Source Envelope:
Document Pages: 34 Signatures: 4 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Jody Word
Certificate Pages: 6
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Payments: 0 jody.word@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
5/16/2017 6:15:34 AM
Holder: Jody Word
jody.word@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Jody Word
jody.word@cityofdenton.com
Buyer
City of Denton
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(Optional)
Completed
Using IP Address: 129.120.6.150
Sent: 5/16/2017 6:19:03 AM
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Signed: 5/16/2017 6:21:01 AM
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ID:
David Cox
hughes@gocapps.com
VICE PRESIDENT
DAVID COX
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Jennifer DeCurtis
jennifer.decurtis@cityofdenton.com
Deputy City Attorney
City of Denton
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Contracts Administration Supervisor
City of Denton
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Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
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Jennifer Walters
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City Secretary
City of Denton
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Contracts Administration Supervisor
City of Denton
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City of Denton
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Electronic Record and Signature Disclosure created on: 4/20/2015 7:25:38 AM
Parties agreed to: David Cox, Todd Hileman, Robin Fox