Loading...
6406 - Supply and Implementation of Records Management System (RMS) for Fire Department, 0.Main Solicitation / Materials Management Department 901-B Texas Street Denton, Texas 76209 REQUEST FOR PROPOSALS RFP 6406 The City of Denton is seeking the best value solution for the: SUPPLY AND IMPLEMENTATION OF RECORDS MANAGEMENT SYSTEM (RMS) FOR FIRE DEPARTMENT NIGP CLASS and ITEM 209 38  920 49   Issue Date: June 21, 2017 Response due Date and Time (Central Time): July 13, 2017, 11:00 A.M. Central Table of Contents 1. INTRODUCTION 3 2. COMMODITY OR SERVICE DESCRIPTION 3 3. MINIMUM QUALIFICATIONS 3 4. SCHEDULE OF EVENTS 4 5. PRE-SUBMITTAL CONFERENCE 4 6. CONTRACT TERM 5 7. PRICING 5 8. PRICE ADJUSTMENTS 5 9. COOPERATIVE PURCHASING / PIGGYBACK OPTION – Not Applicable 6 10. ADDENDA 6 11. BUSINESS OVERVIEW 6 12. EXCEPTIONS 6 13. SAFETY RECORD 6 14. DISCLOSURES 7 15. ACKNOWLEDGEMENT 7 16. PRODUCT LITERATURE 7 17. EQUIPMENT SCHEDULE 7 18. SUBMITTAL INSTRUCTIONS 7 a. Submission Format 8 b. Electronic Submission Requirements 8 19. EVALUATION PROCEDURES 8 20. CONTACT BETWEEN RESPONDENT AND THE CITY 10 SOLICITATION CHECKLIST 11 ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS 13 ATTACHMENT B-SUBMISSION EXCEPTIONS/CLARIFICATIONS 16 ATTACHMENT C-SAFETY RECORD QUESTIONNAIRE 17 ATTACHMENT D-REFERENCES 18 ATTACHMENT E-CONFLICT OF INTEREST QUESTIONNAIRE 20 ATTACHMENT F-ACKNOWLEDGEMENT 21 ATTACHMENT G-TECHNOLOGY COMPATIBILITY QUESTIONNAIRE 22 Exhibit 1 Pricing Sheet Exhibit 2 General Provisions, Standard Terms and Conditions and Appendices Exhibit 3 Scope of Work and Technical Specifications Exhibit 4 Fire RMS Functional Specifications INTRODUCTION In accordance with the provisions of Texas Local Government Code, Chapter 252 and 271, the City of Denton (the City) is requesting submissions to contract with an individual or business with considerable experience in providing goods or services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton in a sealed submission. The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients. The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative methods to deal with municipal challenges, and cost effective solutions. A firm may submit a solicitation response for one or more of the categories of product or services requested in this solicitation. COMMODITY OR SERVICE DESCRIPTION The City is seeking a term contract for the implementation of a comprehensive Fire Records Management System (RMS) and annual maintenance and support services to be purchased as needed by the Fire Department over the contract term. The products and services shall be accomplished per all exhibits identified in the table of contents. MINIMUM QUALIFICATIONS The following minimum requirements must be demonstrated in order for the submission to be considered responsive to the City of Denton. Any submission received, which is determined to not meet these mandatory requirements shall be immediately disqualified and rejected as non-responsive. Five (5) years experience providing similar products or services. Implemented a minimum of ten (10) currently operational RMS systems. At least one (1) RMS system shall be currently operating on the same version and platform as the proposed system and with an agency comparable in size, or larger, to the proposed system. Capable of fully implementing the RMS system within twelve (12) months of the contract award. Five (5) references from various governmental entities for the products or services requested. Three (3) of these references shall be from municipalities of similar size. RMS providers shall provide an RMS solution for the purpose of seamless integration with the City’s Public Safety Computer Aided Dispatch (CAD) software solution. The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide the products or services required in the solicitation, and the individual or business must have all licensure required by the State to provide any services required under this contact.  Knowledge and experience through an active or recent contract with a Texas government entity and/or Texas EMS provider. To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml; Phone 512-463-5578; or email corpcert@sos.state.tx.us. Authorized manufacturer or distributor authorized by the manufacturer for products identified in the Technical Specifications to sell to the City of Denton, Texas. Attach documentation such as a letter from the manufacturer or a line card. Submittal documents including a cover sheet, Solicitation Checklist, Attachments A -F and Exhibit 1, per the method described in SUBMITTAL INSTRUCTIONS. SCHEDULE OF EVENTS The City of Denton reserves the right to change the dates indicated below: Solicitation Schedule: Issue Solicitation: 6/21/2017 Deadline for Submission of Questions: 7/5/2017 at 11:00 AM Central Deadline for Submission of Responses: 7/13/2017 at 11:00 AM Central Evaluate and rank initial results: 7/31/2017 Interview(s) with top ranked firms: 8/3-8/2017 (tentative) Completion of Negotiations: 8/25/2017 (tentative) Official Award: 9/19/2017 The City of Denton is using the solicitation ‘Issue Date’ as noted in the Schedule of Events above as the official 30-day notification requirement for an interview with a firm. PRE-SUBMITTAL CONFERENCE There will be no pre-submittal conference for this solicitation. CONTRACT TERM It is the intention of the City of Denton to award a contract for a three-year period. The City and the Awarded Contractor shall have the option to renew this contract for an additional two (2) one-year periods. Materials and services undertaken pursuant to this solicitation will be required to commence within fourteen (14) days of delivery of a Notice to Proceed. The Contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council, unless either party notifies the other prior to the scheduled renewal date in accordance with the provision of the section titled “price adjustments”, or the section(s) titled “termination” in Exhibit 2. At the sole option of the City of Denton, the Contract may be further extended as needed, not to exceed a total of six (6) months. PRICING Unit Pricing in Exhibit 1 shall include all fees and costs to provide the goods and services to the City.  Unit pricing for goods shall include delivery costs, F.O.B. Destination. Firm Price Pricing and discounts submitted are firm for the initial one-year period specified in the solicitation. Price decreases are allowed at any time. Price increases shall only be considered as stipulated below in “PRICE ADJUSTMENTS”. Price Decreases/Discount Increases Respondents are required to immediately implement any price decrease or discount increase that may become available. The City of Denton must be notified in writing for updating the contract. PRICE ADJUSTMENTS Prices quoted for the commodities or services described in the solicitation must be firm for a period of one year from date of contract award. Any request for price adjustment must be based on the, U.S Department of Labor, Bureau of Labor Statistics, Producer Price Index (PPI) for Data Management, Information Transformation, and Related Services (PCU5182105182104). The price will be increased or decreased based upon the annual percentage change in the PPI. The maximum escalation will not exceed +/- 8% for any individual year. The escalation will be determined annually at the renewal date. Should the PPI change exceed a minimum threshold value of +/-1%, then the stated eligible bid prices shall be adjusted in accordance with the PPI change not to exceed the 8% limit per year. The supplier should provide documentation as percentage of each cost associated with the unit prices quoted for consideration. Request must be submitted in writing with supporting evidence for need of such increase to the Purchasing Manager at least 60 days prior to contract expiration of each year. Respondent must also provide supporting documentation as justification for the request. Upon receipt of such request, the City of Denton reserves the right to either: accept the escalation as competitive with the general market price at the time, and become effective upon the renewal date of the contract award or reject the increases within 30 calendar days after receipt of a properly submitted request. If a properly submitted increase is rejected, the Contractor may request cancellation of such items from the Contract by giving the City of Denton written notice. Cancellation will not go into effect for 15 calendar days after a determination has been issued. Pre-price increase prices must be honored on orders dated up to the official date of the City of Denton approval and/or cancellation. The request can be sent by e-mail to: purchasing@cityofdenton.com noting the solicitation number. The City of Denton reserves the right to accept, reject, or negotiate the proposed price changes. COOPERATIVE PURCHASING / PIGGYBACK OPTION The contract resulting from this solicitation will be available for use by all governmental entities, providing there is no conflict with any applicable statutes, rules, policies, or procedures. The governmental entities will have the option to use the pricing as agreed to within the resulting contract. Governmental entities will issue their internal purchase orders directly to the contractor(s). ADDENDA Respondents are required to acknowledge addenda with their submission.  Respondents will be responsible for monitoring the City of Denton Purchasing website at www.dentonpurchasing.com to ensure they have downloaded and signed all addenda required for submission with their submission. Respondents should acknowledge each individual addendum on Attachment F. BUSINESS OVERVIEW Respondent shall complete the Business Overview Questionnaire as applicable per Attachment A. EXCEPTIONS The Request for Proposal (RFP) process allows for negotiation of the terms and conditions of this proposal. The respondent shall note any exceptions to the solicitation document, on Attachment B. The exceptions will be reviewed to ensure they meet the minimum specifications and requirements and will be ranked in accordance with the evaluation criteria. The City reserves the right to accept, reject or negotiate the exceptions provided. Respondents shall itemize all exceptions on Attachment B. Additional pages may be added as necessary. Do not mark or change the text of the solicitation document, exceptions shall be noted only on Attachment B. If no exceptions are taken, the respondent shall sign and return Attachment B in the appropriate signature block. SAFETY RECORD NOT APPLICABLE DISCLOSURES The individual or business must disclose any business relationship that would have an effect, of a conflict of interest. A conflict of interest statement must be signed as part of the contract negotiated with the awardee(s) (Attachment E). ACKNOWLEDGEMENT Submit a signed acknowledgement by authorized agent of the responding firm (Attachment F). PRODUCT LITERATURE NOT APPLICABLE EQUIPMENT SCHEDULE NOT APPLICABLE SUBMITTAL INSTRUCTIONS The City of Denton will accept electronic or hard copy submittals until the date and time on the cover sheet of this solicitation. Any submission received after the date and/or hour set for solicitation opening will be returned unopened. Electronic submittals may be emailed to ebids@cityofdenton.com with the solicitation number and name in the subject line. Please consolidate attachments as much as possible, and do not exceed 35MB total for attachments. Emails received by the City will remain unopened until after the due date and time. Only authorized Materials Management Staff will have access to the e-bid email inbox. Please do not email the buyer directly to ensure security of the proposal. Electronic proposals must be received by the City before the due date and time.  The date and time used by the City shall be the official time.  It is highly recommended that respondents do not wait until minutes before the due date and time to email their submission.  It can take significant time for the email to reach the City. Hard copy submissions may be hand delivered (by firm or express courier) to the address listed below: City of Denton Materials Management RFP 6406 – Records Management System (RMS) for Fire Department 901B Texas Street Denton, TX 76209 The City of Denton reserves the right to accept or reject in part or in whole any submission, and to waive technicalities of the submission, in the best interest of obtaining best value for the City. Each respondent is responsible for taking the necessary steps to ensure their submission is received by the date and time noted herein. The City is not responsible for missing, lost or late mail or any mail or email delays, internal or external, that may result in the submission arriving after the set time. Submission Format Respondents shall provide detailed information to allow the City to properly evaluate the submission. The City requests the following format be used: Hard copy submissions shall be bound only utilizing a staple or binder clip. Do not submit responses in a binder or file folder. Submission shall be no more than 200 pages in length or 35 MB is file size Utilize tabs to identify exhibits and attachments The submission shall be in the following order: Coversheet – including Solicitation number and name, firm name, address, contact name, phone, fax, website and email address. Pricing Sheet – Exhibit 1 Completed Solicitation Checklist Attachment A- Business Questionnaire Attachment B- Exception Form Attachment C -Safety Record (if applicable form will be attached) Attachment D -References Attachment E -Conflict of Interest Questionnaire Form Attachment F -Signed Acknowledgement form Attachment G –Scope of Work Questionnaire Form Appendices may be used for additional documentation or clarification at the respondent’s option. Hard Copy submittals shall include one (1) original signed by an officer authorized to bind the firm, and three (3) copies of the completed response. Submit response, before the published due date. Hard copy submittals must be in a sealed envelope with the solicitation number and name. Electronic Submission Requirements All respondents shall submit their pricing sheet (Exhibit 1) in Microsoft Excel format for quick tabulation of results. The electronic pricing sheet must be received regardless of the method chosen by the proposer to submit (hard copy or electronic). If a respondent is only submitting a hard copy, they shall provide a flash drive, containing a complete copy of the response to this solicitation, or submit electronically to ebids@cityofdenton.com. Emails to the City should include the RFP number and name in the subject line, consolidate attachments as much as possible, and not exceed 35MB total. Please do not email the buyer directly to ensure security of the proposal. EVALUATION PROCEDURES Selection of a firm(s) to provide the aforementioned materials and services shall be in accordance with the City of Denton Purchasing Policies and procedures and the State of Texas Local Government Code 252.043. The City of Denton shall open all submissions and evaluate each respondent in accordance to the below criteria: Step 1: The City of Denton will evaluate the submission in accordance with the selection criteria and will rank the firms on the basis of the submittals. The City of Denton, reserves the right to consider information obtained in addition to the data submitted in the response. The selection criterion is listed below: Implementation Project Schedule/Timeline (FACTOR: 10%). Ability to timely start and complete the implementation project. This includes the schedule to complete project and may include ability to meet required milestones of completion. Compliance with specifications, quality, reliability, characteristics to meet stated or implied needs for a comprehensive Fire Records Management System (FACTOR: 30%) Compliance and functionality with the stated specification(s) coupled with the quality and reliability of the goods and services such as fitness for use that meets or exceeds Owner’s expectations and the characteristics of the product or service that bear on its ability to meet the stated/implied needs. Historical success of interfacing with the City’s current Computer Aided Dispatch (CAD) technology and future Tier I and Tier II level CAD systems. Demonstrated usability of the RMS system including, but not limited to, the following: intuitive design, ease of learning, overall efficiency, and error frequency and severity. Indicators of Probable Performance under contract (FACTOR: 10%). Indicators of probable performance under the contract to include: past vendor performance, financial resources and ability to perform, experience or demonstrated capability and responsibility, references, and the vendor’s ability to provide useful reporting features, ease of use solutions, reliable maintenance agreements, continuous system uptime and support services. This includes having the necessary experience, organization, and technical skill in the field of implementation services for Fire RMS systems. Price, Total Cost of Ownership (FACTOR: 50%). The price and total cost of ownership for the software solution including, but not limited to, warranty provisions, life cycle costs, implementation services and ongoing annual maintenance and support services. The total possible score of the submissions shall be scored and weighted as indicated above, Step 1 items a-d. Based on the outcome of the computations performed, each submission will be assigned a raw score. The assigned weight will then be applied to these scores to calculate an overall score for each submission for completion of the final scoring process. Step 2: After the final ranking of the submissions and determination of Firm(s) that provide a best value to the City and are within the competitive range, provided the City of Denton elects to proceed without oral discussions, the City will immediately proceed to negotiate final pricing, terms and conditions with the highest ranked Firm or Firms. The City of Denton may elect to conduct oral discussions, request clarifications, and presentations concerning the project approach and ability to furnish the requirements, as part of the negotiation process. The City may elect to utilize a Best and Final negotiation phase to determine the Firm that provides the overall best value to the City. Step 3: Upon selection of the submission or Best and Final Offer that represents the “best value”, a written recommendation will be presented to the appropriate approving authority for the City of Denton (the City Manager, Public Utility Board, City Council) requesting authorization to proceed with contract execution for the proposed services. In accordance with Local Government Code 252.049, trade secrets and confidential information in competitive sealed proposals are not open for public inspection. All submissions shall be opened in a manner that avoids disclosure of the contents to competing respondents and keeps the responses secret during negotiations. A public opening will not be conducted with this process. After the contract has been awarded all submissions will be open for public inspection, and the unsuccessful respondent(s) may request a debriefing regarding their submittal. Please contact the City of Denton Materials Management staff to document the request for a debriefing. A meeting with the City of Denton Materials Management Staff and the using Division will be scheduled within a reasonable time. CONTACT BETWEEN RESPONDENT AND THE CITY Respondents shall direct all inquiries and communications concerning this solicitation to the Point of Contact(s) listed below: Cindy Alonzo, CTL, A.P.P. Buyer 901-B Texas Street Denton, TX 76209 (940) 349-7100 Fax: (940) 349-7302 Cynthia.Alonzo@cityofdenton.com *** Please do not email the buyer the final proposal unless requested after the due date and time published on the coversheet. A proposal should be emailed to ebids@cityofdenton.com. Submit response, with tabs marking each section, in the following order: SOLICITATION CHECKLIST Check when Completed Task to be Completed by Respondent   Exhibit 1 – Pricing sheet   Review Exhibit 2 – General Provisions and Terms and Conditions   Review Exhibit 3 – Scope of Work/Technical Specifications   Submission of Exhibit 4 – Fire EMS RMS Functional Specifications   Submission of Exhibit 5 – FTP Site Form (Not applicable)   Review Exhibit 6 – Federal Grant Requirements (Not applicable)   Cover sheet   Solicitation number   Solicitation name   Firm name   Firm address   Contact name   Contact phone   Contact fax   Website address   Contact email address   Solicitation Checklist   Attachment A- Business Overview Questionnaire   Document how firm meets minimum qualifications (Section 3)   Detail to support evaluation criteria   Attachment B – Exception Form   Attachment C – Safety Record Questionnaire (if applicable)   Attachment D – Reference Form   Attachment E – Conflict of Interest Questionnaire Form – with signature   Attachment F - Acknowledgment   Attachment G – Technology Compatibility Questionnaire Form   Acknowledgment of Addenda   Submission signed by authorized officer, in the order specified below   Hard Copy Submission: If submitting a hard copy, the City requires one (1) original and three (3) copies, with the pricing sheet submitted electronically in excel or emailed in excel to Ebids@cityofdenton.com with the Solicitation # and name in the subject line.   Electronic Submission: If submitting an electronic proposal only, email to Ebids@cityofdenton.com with the Solicitation # and name in the subject line. The pricing sheet (Exhibit 1) must be in excel format.   Order for Submission Document  1 Cover Sheet  2 Pricing Sheet – Exhibit 1  3 Solicitation Checklist  4 Attachment A- Business Overview Questionnaire  5 Attachment B – Exception Form  6 Attachment C – Safety Record Questionnaire (if applicable)  7 Attachment D – Reference Form   8 Attachment E – Conflict of Questionnaire Form  9 Attachment F - Acknowledgment  10 Attachment G – Technology Compatibility Questionnaire Form  11 Exhibit 4 – Fire RMS Functional Specifications   ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS Contract Information (for formal contracting purposes): The following information will be used to write a contract, should your firm be selected for award. Firm’s Legal Name: Address: Agent Authorized to sign contract (Name): Agent’s email address: Subsidiary of: Organization Class (circle): Partnership Corporation Individual Association Tax Payer ID#: Date Established: Historically Underutilized Business: Yes or No Does your company have an established physical presence in the State of Texas, or the City of Denton? Yes or No, in which? Please provide a detailed listing of all products and/or services that your company provides. Has your company filed or been named in any litigation involving your company and the Owner on a contract within the last five years under your current company name or any other company name? If so provide details of the issues and resolution if available. Include lawsuits where Owner was involved. (Notice: Failure to disclose this information during proposal submission, and later discovered, may result in contract termination at the Owner’s option.) Have you ever defaulted on or failed to complete a contract under your current company name or any other company name? If so, where and why? Give name and telephone number of Owner. Have you ever had a contract terminated by the Owner? If so, where and why? Give name and telephone number (s) of Owner (s). Has your company implemented an Employee Health and Safety Program compliant with 29 CFR 1910 “General Industry Standards” and/or 29 CFR 1926 “General Construction Standards” as they apply to your Company’s customary activities? http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1926 Resident/Non-Resident Bidder Determination: Texas Government Code Section 2252.002: Non-resident bidders. Texas law prohibits cities and other governmental units from awarding contracts to a non-resident firm unless the amount of such a bid is lower than the lowest bid by a Texas resident by the amount the Texas resident would be required to underbid in the non-resident bidders’ state. In order to make this determination, please provide the name, address and phone number of: Responding firms principle place of business: Company’s majority owner principle place of business: Ultimate Parent Company’s principle place of business: Provide details to support the evaluation criteria, including experience and delivery. Provide details on how firm meets the minimum qualifications stated in this Main document Section 3. The details must be completed on this form, and shall not point to another document in the respondent’s proposal. Sign below and return form with final submission. I certify that our firm meets the minimum qualifications as stated in this Main document, Section 3. _______________________ _____________________ _____________________ Signature Company Date ATTACHMENT B-SUBMISSION EXCEPTIONS/CLARIFICATIONS Any exceptions or clarifications taken to this solicitation (including terms and conditions in Exhibit 2, the General Provisions and Terms and Conditions) must be itemized on the lines below. Additional pages may be added as needed. If there are no exceptions or clarifications, please sign where indicated at the bottom of the page. Item # Description The above exceptions and clarifications (and any additional pages identified) are the ONLY exceptions/clarifications to the specifications, General Provisions and Terms and Conditions in Exhibit 2, and sample contract to this solicitation. I understand that the City may not accept additional exceptions produced after final submission of this proposal. _______________________ _____________________ _____________________ Signature Company Date No Exceptions are taken to this solicitation or the General Provisions and Terms and Conditions in Exhibit 2. _______________________ _____________________ _____________________ Signature Company Date ATTACHMENT C-SAFETY RECORD QUESTIONNAIRE NOT APPLICABLE ATTACHMENT D-REFERENCES Please list five (5) Government references, other than the City of Denton, who can verify the quality of service your company provides. The City prefers customers of similar size and scope of work to this solicitation. REFERENCE ONE   GOVERNMENT/COMPANY NAME: LOCATION: CONTACT PERSON AND TITLE: TELEPHONE NUMBER: SCOPE OF WORK: CONTRACT PERIOD: REFERENCE TWO   GOVERNMENT/COMPANY NAME: LOCATION: CONTACT PERSON AND TITLE: TELEPHONE NUMBER: SCOPE OF WORK: CONTRACT PERIOD: REFERENCE THREE   GOVERNMENT/COMPANY NAME: LOCATION: CONTACT PERSON AND TITLE: TELEPHONE NUMBER: SCOPE OF WORK: CONTRACT PERIOD: REFERENCE FOUR   GOVERNMENT/COMPANY NAME: LOCATION: CONTACT PERSON AND TITLE: TELEPHONE NUMBER: SCOPE OF WORK: CONTRACT PERIOD: REFERENCE FIVE   GOVERNMENT/COMPANY NAME: LOCATION: CONTACT PERSON AND TITLE: TELEPHONE NUMBER: SCOPE OF WORK: CONTRACT PERIOD: ATTACHMENT E-CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity  This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.  1 Name of vendor who has a business relationship with local governmental entity.     2  Check this box if you are filing an update to a previously filed questionnaire.   (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)  3 Name of local government officer about whom the information in this section is being disclosed.       Name of Officer    This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section.  4  I have no Conflict of Interest to disclose.     5                Signature of vendor doing business with the governmental entity  Date    ATTACHMENT F-ACKNOWLEDGEMENT The undersigned agrees this submission becomes the property of the City of Denton after the official opening. The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents; the local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and storage of materials and equipment; and all other matters that will be required for the work before submitting a response. The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance of this submission will be 120 calendar days unless a different period is noted. The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been prepared in collusion with any other respondent, nor any employee of the City of Denton, and that the contents of this submission have not been communicated to any other respondent or to any employee of the City of Denton prior to the acceptance of this submission. Respondent hereby assigns to the City any and all claims for overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq. The undersigned affirms that they have read and do understand the specifications, all exhibits and attachments contained in this solicitation package. The undersigned agrees that the solicitation package posted on the website are the official specifications and shall not alter the electronic copy of the specifications and/or pricing sheet (Exhibit 1), without clearly identifying changes. The undersigned understands they will be responsible for monitoring the City of Denton Purchasing Website at: http://www.cityofdenton.com/index.aspx?page=397 to ensure they have downloaded and signed all addendum(s) required for submission with their response. I certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my statements and answers to questions. I am aware that the information given by me in this submission will be investigated, with my full permission, and that any misrepresentations or omissions may cause my submission to be rejected. Acknowledge receipt of following addenda to the solicitation: Addendum No 1 Dated _______________________ Received _________________ Addendum No 2 Dated _______________________ Received _________________ Addendum No 3 Dated _______________________ Received _________________ NAME AND ADDRESS OF COMPANY: AUTHORIZED REPRESENTATIVE: ___________________________________ Signature ___________________________________ Date ___________________________________ Name ___________________________________ Title Tel. No. ____________________________ Fax No. Email. ATTACHMENT G TECHNOLOGY COMPATIBILITY QUESTIONNAIRE Deployment and Architecture System Diagram – Attach a single page diagram of the solution including all dependent systems/applications with communication paths and software requirements. Deployment Model – What type of model does the proposed solution require – hosted/SaaS, on premises, or both? Server Infrastructure – If your solution is not a hosted/SaaS solution, what kind of server infrastructure does the proposed solution require – Windows, Linux, or Appliance? Database – Who will provide the database solution – the City of Denton, the Vendor (included with the solution), or other? Database Model – Identify the database model to be used. Is the model proprietary or off the shelf? If the model is off the shelf, name the database model below. Redundancy/Recovery – Describe the basic redundancy architecture the proposed system uses and data synchronization in the case of a total outage. Integration and Connections COD Service Connections Needed – Identify all COD existing services/applications that your company’s service will connect to, the connection type and the frequency of the connection (eg: persistent, every day at 12:00 a.m.). Product APIs – Describe product APIs and use. List all externally consumable product APIs and use types, if no external API, state “None”. User Interfaces Response Times Identify SLA for maximum response times for user interaction not including any network delay. If multiple user interfaces (client versus web) identify both. Reporting Can COD access product/service data (COD Data) via automatic export, AP or other means for use in other COD systems (reporting, financial, etc)? Identify the method for accessing this data (direct DB connection, subscription, output file, etc). Security AD Integration – What type of AD integration does the proposed solution require – LDAP, Federated Service, or none? Security Method – Describe security method used for accessing Computer Aided Dispatch (CAD), if applicable. Security Standards – Identify Security Standards the proposed product adheres to.