6406 - Supply and Implementation of Records Management System (RMS) for Fire Department, 4.Drawings/ Plans
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Times New Roman,Bold" 2Loudoun County, VA
Fire RMS Functional Specifications
Times New Roman,Italic" L. R. Kimball, July, 2012 - of
13
1623
1623
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127
127
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20
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52
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70
70
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137
137
92
92
347
347
65
65
16
16
Data Maintenance
Security
Basic Capabilities
Event number
Report number
Event location
Event type - final
Caller location
Caller name
Alternate call back number
Call Back field (date and time)
Free-form text fields
Disposition (unlimited)
Time call received
Time dispatched
Time first unit responded
Time first unit arrived
Time first unit cleared
Time last unit cleared
Unit ID
Vehicle ID
MDD log in times
MDD log out times
Personnel assigned
Time acknowledged
Time enroute
Time arrived
Time available
Time cleared
Hispanic surnames which may not follow traditional English structures.
Middle Eastern names which may not translate easily into European characters and spelling.
Asian names which may not follow traditional English structures for given names and surnames.
Master Name Index
First, middle and last names as individual fields
Social Security number (verified)
Date of Birth (verified)
FBI number
Interfaces
Victim
Witness
Suspect
Associate
Relative
Arrestee
Person of Interest
Owner
Driver
Passenger
Master Vehicle Index
VIN
Make
Model
Year
Type
Color
Tag
Tag state
Decal number
Decal expiration
Supervisory
Operational Req
Reporting
Queries
Sections
Basic_capabilities
B
Call Handling
Call_Handling
CH
N/A
Data_Maintenance
DM
Dispatch
D
EMS
Field Reporting
Field_Reporting
FLD
Geo_related
G
I
MNI
MVI
Operational_requirements
OR
Other_Modules
OM
Q
Rpt
Sec
Supv
System_configuration
SC
Specification Type
AVL
Terminology
Spec
ID
Availability
System Configuration
SID
Local ID number
Race
Sex
Height
Weight
Complexion
Photo
Scar, Marks and Tattoos (unlimited)
Use caution flag
Comments
Hydrants
Other Modules
Training
Address
Geo-related
Assessor parcel number (PIN)
Building name
Building number associated
Building/apartment/suite
Business fax number
Business name
Business phone number
Date of next inspection
Effective year built
Frequency of inspection
General property use (NFPA 901)
Occupancy classification Codes
Inspection district
Monitoring company
Monitoring company contact number
Number of rooms/spaces
Number of stories
Occupancy number
Occupancy status (e.g. residential, vacant, demolished)
Occupant load based on use per applicable Code
Reporting area
Square footage occupied
Wet or Dry
Location
Date of test
Status of the business at this address
Target hazard flag
Time necessary to conduct inspection (minutes)
Total square footage
Year building constructed
Year business began at this address
Date sprinkler last tested
Fire alarm installer (contractor)
Fire alarm system present
Location of fire alarm panel
Lock box location
Protection system and type (multiple)
Sprinkler plan code number
Alarm company
Telephone number
Account number
Reset Code
Construction type
Roof type
Floor type
Wall type
Number of floors above ground
Number of floors below ground
Number
Type
Address
Knox box (Padlock/electric switch)
Fire Department Control (FDC) panel location
Location of FDC for sprinkler systems (multiple)
Type of standpipe
Location of standpipe supply inlets (multiple)
Location of standpipe outlets (multiple)
PIV or OSY valves
Description of hazards
Outlet location
Electrical
Gas
Water
Remarks
Nitrous Oxide
Hazardous Material Information
Full address
Business Site Plan (Y/N)
Chemical name
Chemical trade name (Synonym)
Chemical brand name (Synonym)
Hazardous Classification
Department of Transportation (DOT) number
Chemical Abstract Services (CAS) identification number
Toxicity code
Materials Safety Data Sheet reference number
Hazard classification code (DOT guide book)
Ambient State
Amount of stored chemical/maximum stored
Amount of stored chemical/average stored
Unit of measure
Location of the material stored on premise
Storage Tanks
Abandoned in place
Amount of inspection fee
Capacity of tank (gallons)
Construction of tank
Contents of tank
Date of installation
Date tank was filled
Date tank was removed
Initial inspection date
Last date of inspection
Location code
Manufacturer of tank
Model number of tank
Name of company that removed tank
Name of tank installer
Serial number of tank
UL Number
Tank type (under or above ground)
Monitoring device used
Type Pump
Vapor recovery system
Hose lines stations available
Station Activity Log
Equipment maintenance scheduling
Inspections
Hydrant Inspections
CAD incidents/events
Should include drop-down/pick list selection for:
Personnel ID
Activity type
Ability to see in one location all activities related to a specific address throughout the system. (e.g., any fire incidents, EMS incidents, investigations, permits, inspections, etc.)
FRMS-1
FRMS-2
FRMS-3
FRMS-4
FRMS-12
FRMS-13
FRMS-14
FRMS-15
FRMS-16
FRMS-17
FRMS-18
FRMS-19
FRMS-20
FRMS-21
FRMS-22
FRMS-23
FRMS-24
FRMS-25
FRMS-26
FRMS-27
FRMS-28
FRMS-29
FRMS-30
FRMS-31
FRMS-32
FRMS-33
FRMS-34
FRMS-35
FRMS-36
FRMS-37
FRMS-38
FRMS-40
FRMS-42
FRMS-43
FRMS-44
Pumped Device used
Yes
No
Yes
Yes or No
Driver's license number
Number of required exits
FRMS-11
FDC Connection Location
Diameter
Ability to attach any PC-based file to associated record
Free text and/or user defined field(s)
State Permit Number
Surveys (businesses, buildings, residences)
Elevator information to include, but not limited to:
Control room location
Unlimited user-defined building systems, components, and attributes.
Tank Owner
Owner Contact Information
Method of access
Alarm Company Information Including:
Tank/Container number
GPS Coordinates for Tank location
USNG information related to Tank location
Pertinent systems information
User-defined fields
Narrative entry capability
Key location information
Maintenance provider
Make/Vendor
Sprinkler contractor name
Sprinkler contractor address
Sprinkler contractor phone number
Sprinkler contractor cell phone number
Sprinkler contractor fax number
FRMS-39
FRMS-41
Stand Pipe, including the following attributes:
Water Flow, with the following attributes:
Fire Extinguishers, including the following information :
Shut-off Locations, including the following information:
The following Protection/Life Safety features associated with a business will be tracked:
The following information is tracked on hazardous materials located at business locations:
Chemical Information (multiple), with the following information:
The following information is tracked about under and above ground storage tanks:
FRMS-5
FRMS-6
FRMS-7
FRMS-8
FRMS-9
FRMS-10
Protection / Life Safety Features
Master Location Index
MLI
Mobile Application
Mob
Mobile_Application
Importance
Results (HIDDEN)
Event priority.
Support a true MNI where any events in the system
will associate with the master name.
Once a report has been finalized and approved by the appropriate level supervisor, edit access to the report is locked out without the intervention of an authorized user.
FRMS records fully integrate with the CAD software.
Vehicle type
Damage
Protection used
Type of collision
Speed
Posted Speed(s)
Name
Phone
At a minimum, the following vehicle maintenance information is captured and tracked:
Type of vehicle
Agency applied vehicle number
Asset tag number
Certified Gross Vehicular Weight
Classification
Company
Date acquired/put in service
Date of next inspection and/or scheduled maintenance
Disposal information (date, to, method, mileage, amount)
General description
Initial cost
Manufacturer
Vehicle Identification Number (VIN)
NIMS resource type
Agency-assigned vehicle number (asset number)
Date entered
Date repaired/resolved
Description of maintenance item or symptom
Station ID
Type
Agency
General description
Work order number
Inspected/tested by (e.g., Officer ID, Name)
Type of inspection/test (multiple occurrences)
Date of inspection/test
Next action/inspection to be made
Date of next action/inspection
Unlimited Remarks (Free text)
Facility Repair / Work Order Tracking
The system is able to report and track requests for repair at facilities.
Repair Type
Repair Location
Free-form text field for notes
Requesting Facility
Requesting Person
Requesting Shift
Reported Date
Date Work Order Assigned
Date of Action
Action Type
Date of Completion
Assigned to (table based)
Inspected / verified by (i.e. Personnel ID, Name)
Date of inspection / verification
Ability to associate / link work orders
Hose Inspection and Testing
The system is able to capture and maintain hose inspection and test information.
Diameter size
Type of hose
Length
Date Purchased
Contract Number
Date placed in service
Date tested
Pressure tested at (400 / 300 / 250 psi)
Employee ID of Tester / Inspector
Test results
Visual / physical check (pass, fail)
Pressure test (pass, fail)
Breathing Equipment
Location by station
Location by apparatus
Location by operator
Serial number
Purchase date
Cylinder check
Regulator function
Diaphragm function
Face piece and tube status
Name and ID of individual performing test
Date and time of test
Next scheduled test date
Cascade Testing
Porta-Count Testing
Posi-Check Testing
Respirator Testing
Compressor Testing (Quarterly)
Expiration Date
Hazmat Monitoring Equipment
Hazmat monitoring equipment data includes, but not limited to:
Type of monitor
Date entered into service
Date of last calibration
Date of last maintenance
Maintenance action taken
Name and ID of individual performing action
Next scheduled maintenance date
Hazmat Suits
ID number
Type of suit
Date of last test
Name and ID of individual performing test
Other Issued Equipment
Testing of Electrical Gloves
Testing of Hot Sticks
System ID number
Item description
Equipment ID Number
Agency ID number
User-defined category
User-defined sub-category
Date of purchase
Supplying vendor
Purchase cost
Manufacturer
Model number
Last maintenance/inspection due
Personnel ID (Issued to)
Unit Number / Apparatus number (Issued to)
Repair records (including shipped/returned dates, shipped to, cost)
Maintenance records
Maintenance schedule
OSHA testing requirement ID
OSHA testing requirement due date
OSHA testing requirement completion date
NFPA testing requirement ID
NFPA testing requirement due date
NFPA testing requirement completion date
Fixed Asset Tracking
The system is able to capture and track fixed-asset data.
The fixed-asset related data includes, but not limited to:
Current location of item
Recipient
Issuer
Date distributed
Date returned
Date of loss or theft
Police report number for theft or loss
Inventory Tracking
Quantity in stock
Re-order point
Vendor contact/ordering information
Order history
Pricing history
Last order information
Outstanding/pending order information
Quantity distributed
Condition at Issue
Condition at Return
Date of Issue
Date of Return
Updates to hydrant status must update in CAD and mobile applications in real time.
Hydrant data includes, but not limited to:
Hydrant ID / Serial Number
Hydrant manufacturer
Plug color and/or type (i.e. private or easement, red or silver)
Out of service (check box)
Coupling type
Thread Type
Location (by address)
Main size
Static pressure
Residual pressure
Flow pressure
GPM (calculated by system)
Test date
ID of person performing test
Indicator of test pass/fail
Corrections required, if test failed
By hydrant
By flow test
By station
By shift
Hydrant maintenance information includes, but not limited to:
Hydrant activities (user-defined)
Hydrant activity start date
Hydrant activity start time
Hydrant activity end date
Hydrant activity end time
Hydrant Inspections data includes, but not limited to:
Date of Inspection
Time of Inspection
Individual/Unit doing Inspection
Total time of Inspection
Hydrant service data includes, but not limited to:
Inspected (check box)
Flushed (check box)
Serviced (check box)
Other Service with Drop Down List (user definable)
Hydrant Repair data includes, but not limited to:
Defect found with Drop Down List (user definable)
Defect Reported (check box)
Repair Required (check box)
Municipal Water Company Work Order Number (10 character alpha-numeric)
Notes/Remarks
Date of Accident
Date of Repair
Fee Charged for Repair
Reimbursement Received (Y/N Checkbox)
Hydrants Flow Test (multiple) data includes, but not limited to:
Date of Flow Test
Time of Flow Test
Individual/Unit doing Flow Test
Total time of Flow Test
Pitot tube results
Diameter of Outlet
Discharge Coefficient
Correction factor
GPM Flow, Calculated
Static Pressure
Residual Pressure
Calculated GPM Flow:
At 20 PSI Residual
At 10 PSI Residual
At 0 PSI Residual
FInsp-1
The system integrates all inspection information with the master location/building file.
FInsp-2
The system tracks multi-use occupancies.
FInsp-3
Complaints for inspection information
FInsp-4
The system records complaints for inspection.
Informant/requestor
Name
Street Address
City
Complaint Location
Request/type (e.g., complaint)
Assigned to
Date of Complaint/Request
Date of Completion
Date Referred/transferred
Comments
Management of fire inspection occupancy principals
FInsp-17
The system manages fire inspection occupancy principals.
FInsp-18
FInsp-19
Name of the business owner
FInsp-20
Telephone number of the business owner
FInsp-21
Full address of business owner
FInsp-22
Name of emergency contact for the business (multiple)
FInsp-23
Emergency contact telephone number (multiple)
FInsp-24
Type of emergency contact
FInsp-25
Building/property owner
FInsp-26
Telephone number of the property owner
FInsp-27
Full address of property owner
FInsp-28
FInsp-29
The system manages fire inspections by inspection district.
FInsp-30
FInsp-31
FInsp-32
The system supports the entry of unlimited contact information for each location (e.g., landlord name, address, telephone, management company name, address, telephone).
FInsp-33
The system records an unlimited number of "special circumstances" regarding a location (e.g., Building Inspection information, unique characteristics).
FInsp-34
The system supports the entry of unlimited number of violations.
FInsp-35
Ability to use a "Hot List" for most common code violations.
FInsp-36
The system supports the entry of unlimited number of citations.
FInsp-37
Ability to use a "Hot List" for most common citations issued.
FInsp-38
The system displays the plain English description for violation codes in addition to the code.
FInsp-39
The system allows the designation of inspection responsibility by station area for each address.
FInsp-40
The system allows the scheduling of follow-up inspections.
FInsp-41
The system allows the designation of re-inspection frequency based on type of business (e.g., regular inspections are every two years; self-inspections are every four years; fire permits
every year).
FInsp-42
The system is able to print out re-inspection schedules on a daily, weekly, or monthly basis.
FInsp-43
FInsp-44
The system is able to generate form letters documenting specific violations with date of scheduled re-inspection.
FInsp-45
The system is able to view online and print out history of prior violations for any address.
FInsp-46
The system allows an inspection record to be viewed online without making any changes to record.
FInsp-47
The system records the name and ID of the inspector and the date and time for each inspection performed.
FInsp-48
The system is able to record results of violation re-inspection.
FInsp-49
The system is able to record fines for non-compliance.
FInsp-50
The system is capable of printing out a complete inspection report.
FInsp-51
The system records the name and operator ID of anyone making changes to inspection record.
FInsp-52
The system supports the ability to perform inspections in the field and upload results to main system.
FInsp-53
The system is able to associate a scanned image (e.g. "pre-fire plan") to a location.
Inspection Information
FInsp-54
The system is able to update code books (based on the availability of soft copy versions) via automated process.
FInsp-55
The system is able to track violations that have expired, been superseded, etc. (i.e. not corrupt old records, but not allow superseded violation code to be selected going forward.)
FInsp-56
The system is capable of synchronizing dates (e.g., inspection, re-inspection, court dates) with the mail calendar function.
FInsp-57
Inspection activity
FInsp-58
The system tracks inspection activity.
The track inspection activity information includes:
FInsp-59
notes on the type of inspection
FInsp-60
the hours spent
FInsp-61
the results of the inspection
Inspection activity can be tracked by:
FInsp-62
FInsp-63
Time inspection started
FInsp-64
Time inspection ended
FInsp-65
Amount of time spent on inspection
FInsp-66
FInsp-67
FInsp-68
Completed by
FInsp-69
Date
FInsp-70
Disposition of the inspection
FInsp-71
ID number of the inspector (multiple)
FInsp-72
Number of violations cleared
FInsp-73
Number of violations issued
FInsp-74
FInsp-75
Occupancy type
FInsp-76
FInsp-77
Re-inspection date
FInsp-78
Type of inspection
FInsp-79
The system is able to select violation codes from agency-defined drop down lists.
FInsp-80
The system is able to access and update inspection records from any workstation (mobile, desktop, etc.).
FInsp-81
An inspection report can indicate whether additional technical/HAZMAT inspection is required.
FInsp-82
The system is able to update contact information during an inspection.
FInsp-83
An authorized user is able to display prior fire incident and inspection history for scheduled occupancies.
FInsp-84
An authorized user is able to print prior fire incident and inspection history for scheduled occupancies.
The system can track disposition of any inspection by:
Outstanding violations
FInsp-85
Cleared
FInsp-86
Completed
FInsp-87
Other
FInsp-88
The system maintains a master table associated with fire statutes and codes.
FInsp-89
The system tracks most frequently sited violations for a given time period.
Inspection Schedule
FInsp-90
The system is able to create and track inspection schedule for fire prevention staff.
The system is able to create and track inspection schedule for fire prevention staff by:
FInsp-91
Individual location
FInsp-92
Batch locations (e.g. whole mall or an entire street block)
FInsp-93
The system can create an event in the calendar automatically from inspection and re-inspection intervals.
FInsp-94
FInsp-95
The system can rotate grouped inspection responsibilities (e.g., between companies and shifts).
FInsp-96
The system identifies premises requiring permitted inspectors versus duty crews.
FInsp-97
FInsp-98
Violation and Citations
The system allows the addition of an unlimited number of the following record types:
FInsp-99
Violations
FInsp-100
Citations
FInsp-101
Recommendations
FInsp-102
Referrals
FInsp-103
Fees
The system creates and maintains violation information by:
FInsp-104
FInsp-105
FInsp-106
Date of violation
FInsp-107
Entered by
FInsp-108
Type of violation
FInsp-109
Number of violations
FInsp-110
Violation code based on adopted Fire Code
FInsp-111
FInsp-112
Citation number
FInsp-113
Date of notice of violation
FInsp-114
Date violation was cleared
FInsp-115
Date by which the violation should be cleared
FInsp-116
Issuing Inspector ID
FInsp-117
Court Date
FInsp-118
Court Time
FInsp-119
Court Continuation Date
FInsp-120
Court Disposition
FInsp-121
FInsp-122
The system tracks re-inspections and associates them with original inspection.
FInsp-123
The system tracks new violations that arise on re-inspection and associates them with the original inspection.
FInsp-124
The system schedules inspections at mandatory, pre-defined intervals (e.g., yearly school inspections).
FInsp-125
An authorized user can override re-inspection dates.
FInsp-126
The system is able to generate invoice letters for re-inspection fines or fees.
FInsp-127
The system is able to attach digital photos to a violation/citation in the database.
FInsp-128
The system can add multiple violations on a single screen
FInsp-129
The system can clear multiple violations on a single screen
FInsp-130
The system tracks the most frequent violations and citations over a user defined period of time.
FInsp-131
The system is able to record the testing of Vent-a-Hood Systems.
The system restricts access to data pertaining to juvenile offenders to authorized users only.
The juvenile offenders section within the investigations module has separate security settings.
The system supports the ability to create multiple investigation types.
The system upholds strict security allowing only authorized user(s) access to investigation records.
The system allows the designation of an incident as a potential arson, with ability to record additional fields of associated information.
The system is able to secure investigative records to limit individual and group access to individual or multiple records.
Investigation data includes, but is not limited to:
PD investigator assigned
PD case number
Date case begun
Date case closed
Investigation location / address
Witness information/statements (unlimited)
Victim information/statements (unlimited)
Property Occupant
Property owner
Property owner address
Who collected evidence
Property Type (i.e. evidence, property, sample, etc.)
Track Chain-of-Evidence
Characteristics of modus operandi
Narrative
The system is able to attach graphic file(s) to an investigation record (e.g., scene diagram).
The system is able to assign investigator(s) to case.
The system is able to relate many incidents to one case.
The system allows case status to be updated with ongoing activities and notes.
The system is able to import, link, or attach initial reports into the investigation record.
Property and Evidence
The system tracks, at a minimum, the following:
Sequential property/evidence number
Received date
Item image
Item type (NCIC standard)
Item manufacturer
Item model
Item serial number
Item OAN
Item value
Disposition
Disposition date
Released to
Chain of custody information
The transfer of custody form is printable for signature.
The system supports the use of barcodes for tracking items.
Investigative Case Management
The system tracks, at a minimum, the following for each case:
Assigned to
Assigned date
Status
Status date
Initial narrative
Supplemental narratives (unlimited)
Solvability factors
Calculated solvability rating
Hours of activity
The system provides case investigation summaries for each detective including at a minimum, the following:
Number of active cases
Case type breakdown
Assignment date
Activity log
The system is able to view and print entire case report.
Agency ID
Alarm level
Dispatch time
First apparatus on scene (yes / no)
Location of apparatus at dispatch
Additional units added to call
Apparatus clear time(s)
Arrival at hospital time
Arrival time
Call dispatched
Call received
Enroute time
Geo-verification
Incident clear time
All standard reporting should be the latest incident report version.
NFIRS required narrative fields equal the length defined as acceptable by NFIRS standards.
The system is able to track permits.
The system is able to issue permits.
The system is able to issue multiple permits (same or different types) for one occupancy.
The system is able to track permit history.
Event name
Event type
Permit number
Date permit issued
Expiration date
Fee date
Fee (Dollar Value collected)
Permit detail
The system indicates if a permit has been revoked by:
Reason
Resolution
General Requirements
An authorized user can query training schedules based on a user-defined date range for an individual.
An authorized user can query training schedules based on a user-defined date range for a group.
The system is capable of generating reports for individuals using the following certification related parameters:
individuals that are certified.
individuals that are uncertified.
individuals that are due for certification.
individuals that are overdue for certification.
An authorized user is able to input multiple employee activity records per screen to speed data entry.
The system displays an individual's training history.
The system will print complete employee history record.
The system allows any active workstation to print to any printer available on the network.
Personnel Records
Current assignment - location
Current assignment - shift
Date hired
Seniority ranking
Gender
Ethnicity
Physical descriptors
Clothing sizes (e.g., shoes, pants, shirt, hat, etc.)
Promotion/reclassification date
Probation end date
Last evaluation date
Next evaluation date
Name, ID of supervisor
Performance evaluation results (should retain results for all reviews, with date and time stamps and name and ID of supervisor)
Certifications (cross referenced from Training records)
Certification(s) expiration date
Licenses
License(s) expiration date
Special skills
Emergency contact information
Issued equipment (unlimited)
Career/promotion history
Disciplinary records
Qualifications for "acting" status
CEUs
Incentive qualification field (user defined field)
The system will record an unlimited number of certifications per person.
The system will record unlimited types of certifications per person.
The system will track unlimited number of courses taken per person.
The system will record an unlimited number of skills per person.
The system will record an unlimited types of skills per person.
The system will record an unlimited number of licenses per person.
The system will record an unlimited types of licenses per person.
An authorized user is able to view and print list of upcoming, completed, or past due performance reviews for a specified period.
An authorized user is able to restrict the types of data available for display by security.
The types of data available for display by security includes, but not limited to:
Social Security Number
Attached images and files
Evaluation Records / Results
Classes / Courses
An authorized user is able to schedule participants for a class.
The system is able to track available training classes.
Course code
Description
Instructor
Number of hours of training
Certification
Instructor information includes, but is not limited to:
Specialty
Qualifications
The system displays and prints a summary report of individual instructor hours by class for a user-defined date range.
The system displays and prints a summary report of individual instructor hours by class type for a user-defined date range.
The system provides keyword inquiry searches on training class identification numbers.
The system provides keyword inquiry searches on training class name.
The system provides partial keyword inquiry searches on training class identification numbers.
The system provides partial keyword inquiry searches on training class name.
The system displays and prints the personnel that are currently scheduled for classes.
The system displays and prints the personnel that have completed the selected training.
The system allows an authorized user to add personnel to selected classes. Those entered will be reflected as scheduled in subsequent training inquiry programs.
The system is able to track the following information for each training course:
Name/course title
Accreditation Agency
Course number
Start date/time
End date/time
Location
Hours
Attendees
Grades
Duration (days and hours)
CEUs, if applicable
Number of students registered
Number of students attending
Individual Training Records
The system automatically updates individual training record based on recorded course results.
The system alerts supervisors of training deficiencies (e.g. failed or missed class).
An authorized user can manually add previously attended training courses.
An authorized user can manually add previously attained certifications.
An authorized user can manually add previously attained qualifications.
The system links the course / certification / program information and each individual personnel / training record.
The data displayed for the personnel’s completed training and training that is currently scheduled will include, but not limited to:
Training class identification number
Training class name
Date(s) of training
Training class duration
Training class cost
The system will capture personnel education history detail.
Education history detail includes, but not limited to:
School
Number of units/credits
Years attended
Degree(s) attained
Special skills/qualifications
The system captures personnel training certifications.
Training certifications detail includes, but not limited to:
Certification/license type
Date obtained
Date of expiration
Endorsements
The system will capture personnel courses and seminars attended (multiple).
Courses and seminars attended detail include, but not limited to:
Dates
Course/Seminar name/title
Date training started (if applicable)
Date training ended
Hours completed
Instructor/school
Certification number
Completion status
State certifications
OSHA required safety training
Individual test scores, where applicable
Overall course score, where applicable
Pass/Fail, where applicable
Training Programs (classes linked together related to a specific program and/or certification)
An authorized user can perform maintenance on training programs.
An authorized user can inquire about an individual’s training schedule.
An authorized user can schedule training.
The system associates specific training courses with an overall training program.
An authorized user can add new training programs.
An authorized user can modify existing training programs.
An authorized user can delete a training program.
An authorized user can add related staff attendance/participation information.
An authorized user can delete related staff attendance/participation information.
An authorized user can edit related staff attendance/participation information.
The system documents and track training programs through the use of a training program form.
Components of the training program form includes, but not limited to:
Program description
Certification program code
Duration
Requirements information
Training Type / Code
Description
Number of Hours
Current Exam Score
Requirement Summary, which includes:
Type (training or activity)
All associated Course Codes
Training Code
Current Hours
Balance
Details for training code (text entry)
Course Vendors
The system documents training vendor information through the use of a vendor records form.
Components of the vendor records must include:
Vendor Name
Vendor ID
Vendor State ID
Vendor Class
City, State, Zip
Phone Numbers
Email Address
Internet Address
Employee ID
Rank
Shift
Station
The system will have the ability to retrieve training records.
Ability to retrieve training records by:
Training start date
Training end date
Training type
Bureau
Division
Battalion
The system will have the ability to display and print class rosters.
Date for each class/program
List of all participants, station/shift
Grade information
Instructor name
Certified classes
College unit classes for credit
EMT certification
HAZMAT certification
Paramedic certification
The system will have the ability to print a summary of training.
Ability to print a summary of training activity by:
Date (including date range)
Individual
Training type
The system will have the ability to display and print an individual training summary report for a user-defined date range.
Ability to display or print an individual training summary report for a user-defined date range will include, but not limited to:
All drills completed, with hours attended
All training classes completed, with hours attended
The system will have the ability to display and print the following:
Certification renewals by date
Instructor certifications
All courses taken between two dates
All courses held by an individual.
All certifications held by an individual.
All qualifications held by an individual.
All courses held by a group.
All certifications held by a group.
All qualifications held by a group.
All courses by type held by an individual.
All training by type held by an individual.
All courses by type held by a group.
All training by type held by a group.
All certifications due to expire within a specified period of time
Classes/drills held
Summary of hours
Fire Personnel and Training
Fire RMS Permits
FPer-1
FPer-2
FPer-3
FPer-4
FPer-5
FPer-6
FPer-7
FPer-8
FPer-9
FPer-10
FPer-11
FPer-12
FPer-13
FPer-14
FPer-15
FPer-16
FPer-17
FPer-18
FPer-20
FPer-21
The system captures the following permit information including, but not limited to:
FInv -1
FInv -2
FInv -3
FInv -4
FInv -5
FInv -6
FInv -7
FInv -8
FInv -9
FInv -10
FInv -11
FInv -12
FInv -13
FInv -14
FInv -15
FInv -16
FInv -17
FInv -18
FInv -19
FInv -20
FInv -21
FInv -22
FInv -23
FInv -24
FInv -25
FInv -26
FInv -27
FInv -28
FInv -29
FInv -30
Fire Investigations
The system can track Fire discipline related investigations.
FD case number
FD investigator name and ID
The system is able to restrict an assigned investigator to certain information.
Receiving Officer ID
Submitting investigator ID
The system can cross reference to related Law Enforcement investigations.
FInv -31
FInv -32
FInv -33
FInv -34
FInv -35
FInv -36
FInv -37
FInv -38
FInv -39
FInv -40
FInv -41
FInv -42
FInv -43
FInv -44
FInv -45
FInv -46
FInv -47
FInv -48
FInv -49
FInv -50
FInv -51
FInv -52
FInv -53
FInv -54
FInv -55
FInv -56
FInv -57
FInv -58
FInv -59
FInv -60
FInv -61
FInv -62
FInv -63
FInv -64
FInv -65
FInv -66
Item location (e.g., facility, room, locker, drawer, bin)
Fire Inspections
FInsp-132
Fire Hydrants
FHyd-1
The system allows a test record to be viewed online without making any changes to record.
The information on hydrant status is be accessible in mobile units/mobile application.
Municipal Water Company record number
The system will print out complete hydrant test report.
The system can schedule maintenance activities:
The system can add a hydrant to the maintenance schedule.
The system can remove a hydrant from the maintenance schedule.
The system is able to assign personnel to hydrant maintenance activities.
Personnel are assigned to hydrant maintenance activities:
The system captures Hydrant Inspections information.
The system captures hydrant maintenance information.
The system is able to schedule hydrant maintenance activities.
The system captures multiple Hydrant Inspections information per hydrant.
The system captures Hydrant Service data.
The system captures hydrant repair data.
The system captures hydrants struck by vehicles.
The information tracked for hydrants struck by vehicles includes, but not limited to:
The system captures Hydrants Flow Test.
FHyd-2
FHyd-3
FHyd-4
FHyd-5
FHyd-7
FHyd-8
FHyd-9
FHyd-10
FHyd-11
FHyd-12
FHyd-13
FHyd-14
FHyd-15
FHyd-16
FHyd-17
FHyd-18
FHyd-19
FHyd-20
FHyd-21
FHyd-22
FHyd-23
FHyd-24
FHyd-25
FHyd-26
FHyd-27
FHyd-28
FHyd-29
FHyd-30
FHyd-31
FHyd-32
FHyd-33
FHyd-34
FHyd-35
FHyd-36
FHyd-37
FHyd-38
FHyd-39
FHyd-40
FHyd-41
FHyd-42
FHyd-43
FHyd-44
FHyd-45
FHyd-46
FHyd-47
FHyd-48
FHyd-49
FHyd-50
FHyd-51
FHyd-52
FHyd-53
FHyd-54
FHyd-55
FHyd-56
FHyd-57
FHyd-58
FHyd-59
FHyd-60
FHyd-61
FHyd-62
FHyd-63
FHyd-64
FHyd-65
FHyd-66
FHyd-67
FHyd-68
FHyd-69
FHyd-70
FHyd-71
FHyd-72
FHyd-73
FHyd-74
FHyd-75
FHyd-76
FHyd-77
FHyd-78
FHyd-79
FHyd-80
FHyd-81
FHyd-82
FHyd-83
Description of Capability
Fire RMS
Hydrants
Description of Capability
Fire RMS
Inspections
Description of Capability
Fire RMS
Investigations
Fire Fleet Maintenance
Description of Capability
Fire RMS
Fleet Maintenance
FFleet-1
FFleet-2
FFleet-3
FFleet-4
FFleet-5
The system has the ability to access records attached to apparatus information from CAD, e.g., MS Word docs with equipment listing.
Status (e.g., part ordered, replaced)
The system manages equipment maintenance and repair functions.
The system captures and tracks vehicle maintenance information.
The system collects data to manage equipment maintenance and repair functions which includes, but is not limited to:
Status (e.g., pass/fail)
The system manages and tracks aerial testing and inspections.
The system manages and tracks pump testing and inspection.
Ladder Inspection and Testing
The system is able to capture and maintain ladder inspection and test information.
Ladder number / ID
Hose number / ID
Apparatus / Location
Type of ladder
Load test (pass, fail)
The system maintains the history of hose testing dates and results.
The system maintains the history of ladder testing dates and results.
Face piece fit testing of personnel
Hydro-Testing of additional equipment (e.g., fire extinguishers, O2 bottles)
Air cylinder hydro-test date
Air cylinder hydro-test test results
The system manages and tracks hand tools testing and inspections.
The system captures and tracks Hazmat monitoring equipment.
The system captures and tracks breathing apparatus data.
Face piece Repair and Training Certifications
The system captures and tracks data associated with Hazmat suits.
Hazmat suits data includes, but is not limited to:
The system captures and tracks other issued equipment data.
The other issued equipment data includes, but is not limited to:
Inventory tracking system tracks all equipment sub-groups (e.g., vehicles, hoses, issued equipment, fixed assets)
Inventory tracking is compatible with, can interface to, a bar-coding system.
The system tracks, at a minimum, the following inventory-related data:
The system tracks, at a minimum, the following inventory distribution data:
FFleet-6
FFleet-7
FFleet-8
FFleet-9
FFleet-10
FFleet-11
FFleet-12
FFleet-13
FFleet-14
FFleet-15
FFleet-16
FFleet-17
FFleet-18
FFleet-19
FFleet-20
FFleet-21
FFleet-22
FFleet-23
FFleet-24
FFleet-25
FFleet-26
FFleet-27
Location (e.g., highway, parking lot, city street)
To edit named ranges, go to formulas>name manager.
All modules are compliant with HIPAA standards where applicable.
Description of Capability
Fire RMS
General Requirements
The system supports, at a minimum the capture/transfer from CAD of the following data elements for each event to which the unit was assigned:
The system supports, at a minimum, the capture/transfer from CAD of the following data elements for each unit logged on during a day/shift:
The system supports, at a minimum, the capture/transfer from CAD of the following data elements for each CAD event:
The MNI is accessible and integrated with all modules where name information is needed/referenced.
The MNI is accessible from CAD and integrated with names associated with CAD events (at agency discretion).
Fire Master Name Index
FMNI-1
FMNI-2
FMNI-3
FMNI-4
FMNI-5
A Master Name Index (MNI) is provided for Fire RMS.
Where multiple MNI specifications are described in this RFP (e.g., EMS, Fire, Law Enforcement), the system will provide a single Master Name file which encompasses the MNI specifications
from each discipline.
Description of Capability
Fire RMS
Master Name Index
Description of Capability
Fire RMS
Master Location Index
FMLI-1
Where multiple MLI specifications are described in this RFP (e.g., EMS, Fire, Law Enforcement), the system will provide a single Master Location file which encompasses the MLI specifications
from each discipline.
FMLI-2
FMLI-3
FMLI-4
FMLI-5
FMLI-6
FMLI-7
FMLI-8
FMLI-9
FMLI-10
FMLI-11
FMLI-12
FMLI-13
FMLI-14
FMLI-15
FMLI-16
FMLI-17
FMLI-18
FMLI-19
FMLI-20
FMLI-21
FMLI-22
FMLI-23
FMLI-24
FMLI-25
FMLI-26
FMLI-27
FMLI-28
FMLI-29
FMLI-30
FMLI-31
FMLI-32
FMLI-33
FMLI-34
FMLI-35
FMLI-36
FMLI-37
FMLI-38
FMLI-39
FMLI-40
FMLI-41
FMLI-42
FMLI-43
FMLI-44
FMLI-45
FMLI-46
FMLI-47
FMLI-48
FMLI-49
FMLI-50
FMLI-51
FMLI-52
FMLI-53
FMLI-54
FMLI-55
FMLI-56
FMLI-57
FMLI-58
FMLI-59
FMLI-60
FMLI-61
FMLI-62
FMLI-63
FMLI-64
FMLI-65
FMLI-66
FMLI-67
FMLI-68
FMLI-69
FMLI-70
FMLI-71
FMLI-72
FMLI-73
FMLI-74
FMLI-75
FMLI-76
FMLI-77
FMLI-78
FMLI-79
FMLI-80
FMLI-81
FMLI-82
FMLI-83
FMLI-84
FMLI-85
FMLI-86
FMLI-87
FMLI-88
FMLI-89
FMLI-90
FMLI-91
FMLI-92
FMLI-93
FMLI-94
FMLI-95
FMLI-96
FMLI-97
FMLI-98
FMLI-99
FMLI-100
FMLI-101
FMLI-102
FMLI-103
FMLI-104
FMLI-105
FMLI-106
FMLI-107
FMLI-108
FMLI-109
FMLI-110
FMLI-111
FMLI-112
FMLI-113
FMLI-114
FMLI-115
FMLI-116
FMLI-117
FMLI-118
FMLI-119
FMLI-120
FMLI-121
FMLI-122
FMLI-123
FMLI-124
FMLI-125
FMLI-126
FMLI-127
FMLI-128
FMLI-129
FMLI-130
FMLI-131
FMLI-132
FMLI-133
FMLI-134
FMLI-135
FMLI-136
FMLI-137
FMLI-138
FMLI-139
FMLI-140
FMLI-141
FMLI-142
FMLI-143
FMLI-144
FMLI-145
FMLI-146
FMLI-147
FMLI-148
FMLI-149
FMLI-150
FMLI-151
FMLI-152
FMLI-153
FMLI-154
FMLI-155
FMLI-156
FMLI-157
FMLI-158
FMLI-159
FMLI-160
FMLI-161
FMLI-162
FMLI-163
Description of Capability
Fire RMS
Master Vehicle Index
Fire Master Vehicle Index
A Master Vehicle Index (MVI) is provided.
At a minimum, the system provides the following data as a part of the MVI:
Ability to attach standard PC files to any record (e.g., PDF, JPG)
A mechanism exists to allow a chronology of changes to be tracked for a vehicle.
FMVI-1
FMVI-2
FMVI-3
FMVI-4
FMVI-5
FMVI-6
FMVI-7
FMVI-8
FMVI-9
FMVI-10
FMVI-11
FMVI-12
FMVI-13
FMVI-14
FMVI-15
FMVI-19
Fire RMS General Requirements
The system provides a station activity log for personnel to record activities performed at station while on-duty with free-text narrative and activity types selected from drop-down/pick
list table.
Station activity log interfaces with:
An authorized user is able to expunge names and specific activity related to any individual/record.
Standard soundexing does not provide sufficient capabilities for matching
non-Anglo Saxon names
. The system provides a robust method for identifying possible name matches, including but not limited to:
At a minimum, the system provides the following data as a part of the MNI:
At a minimum, the system provides a mechanism to allow an unlimited number of versions of the following information to be tracked for each unique individual in the system:
Employer information
School information
Telephone number with user-defined types, e.g. home, work, cell, pager
Addresses, with user-defined types, e.g., home, work
Aliases, each of which may contain all the above-described identifying information
At a minimum, the system provides the following types to be associated with individuals:
A chronology of changes to a individual record are tracked.
The system restricts access to social security numbers.
The MLI can be accessible from all modules where location information is needed/referenced.
Building and occupancy information include the following:
The system is able to maintain building and occupancy information.
The system is able to track multiple fire protection systems (e.g., Smoke removal systems, Smoke control systems, Fire Command rooms, suppression systems)
The ability to track multiple fire protection systems that may be present in any building/structure includes, but is not limited to:
The system is able to track Protection/Life Safety features associated with a business.
The system is able to maintain information on hazardous materials located at business locations.
The system associates all occupancy records together for comprehensive review and reporting
The system is able to embed MSDS with occupancy records.
The system is able to manage information about under and above ground storage tanks.
The system has the ability to attach PC-based files (e.g., MS Word docs, JPEG's, PDF's) to apparatus records.
The hose inspection and test information tracked includes, but is not limited to:
The ladder inspection and test information tracked includes, but is not limited to:
The breathing apparatus data tracked includes, but not limited to:
The system tracks, at a minimum, the following fixed-asset distribution data:
The system can generate and track internal purchase requests.
The system can generate and track purchase orders.
Description of Capability
Fire RMS
Equipment Maintenance
FEquip-1
FEquip-2
FEquip-3
FEquip-4
FEquip-5
FEquip-6
FEquip-7
FEquip-8
FEquip-9
FEquip-10
FEquip-11
FEquip-12
FEquip-13
FEquip-14
FEquip-15
FEquip-16
FEquip-17
FEquip-18
FEquip-19
FEquip-20
FEquip-21
FEquip-22
FEquip-23
FEquip-24
FEquip-25
FEquip-26
FEquip-27
FEquip-28
FEquip-29
FEquip-30
FEquip-31
FEquip-32
FEquip-33
FEquip-34
FEquip-35
FEquip-36
FEquip-37
FEquip-38
FEquip-39
FEquip-40
FEquip-41
FEquip-42
FEquip-43
FEquip-44
FEquip-45
FEquip-46
FEquip-47
FEquip-48
FEquip-49
FEquip-50
FEquip-51
FEquip-52
FEquip-53
FEquip-54
FEquip-55
FEquip-56
FEquip-57
FEquip-58
FEquip-59
FEquip-60
FEquip-61
FEquip-62
FEquip-63
FEquip-64
FEquip-65
FEquip-66
FEquip-67
FEquip-68
FEquip-69
FEquip-70
FEquip-71
FEquip-72
FEquip-73
FEquip-74
FEquip-75
FEquip-76
FEquip-77
FEquip-78
FEquip-79
FEquip-80
FEquip-81
FEquip-82
FEquip-83
FEquip-84
FEquip-85
FEquip-86
FEquip-87
FEquip-88
FEquip-89
FEquip-90
FEquip-91
FEquip-92
FEquip-93
FEquip-94
FEquip-95
FEquip-96
FEquip-97
FEquip-98
FEquip-99
FEquip-100
FEquip-101
FEquip-102
FEquip-103
FEquip-104
FEquip-105
FEquip-106
FEquip-107
FEquip-108
FEquip-109
FEquip-110
FEquip-111
FEquip-112
FEquip-113
FEquip-114
FEquip-115
FEquip-116
FEquip-117
FEquip-118
FEquip-119
FEquip-120
FEquip-121
FEquip-122
FEquip-123
FEquip-124
FEquip-125
FEquip-126
FEquip-127
FEquip-128
FEquip-129
FEquip-130
FEquip-131
FEquip-132
FEquip-133
FEquip-134
FEquip-135
FEquip-136
FEquip-137
FEquip-138
FEquip-139
FEquip-140
FEquip-141
FEquip-142
FEquip-143
FEquip-144
FEquip-145
FEquip-146
FEquip-147
FEquip-148
FEquip-149
FEquip-150
FEquip-151
FEquip-152
FEquip-153
FEquip-154
FEquip-155
FEquip-156
FEquip-157
FEquip-158
FEquip-159
FEquip-160
FEquip-161
FEquip-162
FEquip-163
FEquip-164
FEquip-165
FEquip-166
FEquip-167
FEquip-168
FEquip-169
FEquip-170
FEquip-171
FEquip-172
FEquip-173
FEquip-174
FEquip-175
FEquip-176
FEquip-177
FEquip-178
FEquip-179
FEquip-180
FEquip-181
FEquip-182
FEquip-183
FEquip-184
FEquip-185
FEquip-186
FEquip-187
FEquip-188
FEquip-189
FEquip-190
FEquip-191
FEquip-192
FEquip-193
FEquip-194
The system provides a method, including full audit trail information, to re-open a report for changes.
An authorized user is able to generate hard-copy incident report.
All CAD data fields are available/accessible from the FRMS.
Not Answered
An authorized user is able to see, in one location, all association to a person throughout the system, e.g., incident reports, training, equipment issued.
FMNI-6
Location at occupancy
Capability and/or capacity
Systems control contact information
FInsp-5
FInsp-6
FInsp-7
FInsp-8
FInsp-9
FInsp-10
FInsp-11
FInsp-12
FInsp-13
FInsp-14
FInsp-15
FInsp-16
The data collected in accident reports includes, at a minimum:
The system tracks accidents involving agency apparatus.
The system tracks accidents involving agency personnel.
The ability to restrict access to individual records related to persons and activities can be performed by an authorized user.
The system provides full integration including automatic, seamless transfer of critical information between CAD, mobile computing and FRMS.
The triggers that set fire incident data transfer from CAD to FRMS are definable by the agency.
Unit Dispatch
Unit On-scene
Unit clear from call
Unit available in Quarters
The data transfer to the FRMS system will occur on unit status changes, to include, but not limited to:
All requirements outlined in the System and General tabs (within the CAD functional matrix) must apply to the FRMS package.
The system shall provide the same level of user-associated security through the web interfaces as with local client logons.
Remote Access:
The system has the ability to re-direct a print job to another printer when the primary printer is inoperative.
Determine length of report prior to printing
Select printer
Specify number of copies
Specify page ranges and multiple pages
Ability to preview reports on your monitor before or in lieu of printing.
Ability to track the following information after a report is printed:
User ID
Ability to do “screen capture” of the entire screen or sub-windows within a screen, and save the capture to a file or send it to a printer.
Ability to include department logos, addresses, and telephone numbers on printed reports and forms.
Ability to schedule and automatically generate daily, weekly, monthly, annually and user-defined reports.
Ability to access certain data with off-the-shelf programs, such as Excel, Seagate Crystal Reports, and ODBC as authorized.
An authorized user is able to print all code tables.
The system allows the generation of ad hoc reports.
The system allows data to be sorted based on any field of the report.
The system allows report data to be exported in ASCII, delimited format.
The system allows a report to be converted to PDF format.
The system allows report data to be exported to a GIS/Mapping module.
The system provides a report wizard that guides users through the steps of generating reports.
Once data is extracted from a query, the user is able to:
Save and Edit the query at a later date
Plot data on a map
Generate and Print the final report
Users can only query data they are authorized to view within the system.
The system allows users to customize the following report elements:
Font
Alignment
Titles and Subtitles
Graphics (e.g., agency logo)
The system supports electronic transfer of reports.
The system provides customizable pull-down menus that allow users to select data to query.
The software supports pin-mapping.
The system allows users to specify information such as, but not limited to, the following:
Date and Date Ranges
Time and Time Ranges
Incident types
The system has the ability to name and save a query.
The system has the ability to access a saved query.
FRMS Reporting Requirements:
The module must be fully integrated with FRMS application and all optional modules.
Destination of report printed (e.g., user, fire station, insurance company, etc.)
FDIDs
Stations
Units
LOSAP module
MVI will be initiated for any vehicle entry requirements.
Any query of vehicle information will return MVI data from all system modules.
The ability to access the Hydrants module from a mobile device (e.g. tablet, MCT, laptop).
Information on hydrant status is accessible from the CAD application.
The system provides the ability to see hydrant information from the Master Location Index (Building/Business file) for all hydrants within a radius that is agency definable.
County Hydrant ID number (must be unique/unable to be duplicated)
Extremely Advantageous
Highly Advantageous
Advantageous
FRMS-45
FRMS-46
FRMS-47
FRMS-48
FRMS-49
FRMS-50
FRMS-51
FRMS-52
FRMS-53
FRMS-54
FRMS-55
FRMS-56
FRMS-57
FRMS-58
FRMS-59
FRMS-60
FRMS-61
FRMS-62
FRMS-63
FRMS-64
FRMS-65
FRMS-66
FRMS-67
FRMS-68
FRMS-69
FRMS-70
FRMS-71
FRMS-72
FRMS-73
FRMS-74
FRMS-75
FRMS-76
FRMS-77
FRMS-78
FRMS-79
FRMS-80
FRMS-81
FRMS-82
FRMS-83
FRMS-84
FRMS-85
FRMS-86
FRMS-87
FRMS-88
FRMS-89
FRMS-90
FRMS-91
FRMS-92
FRMS-93
FRMS-94
FRMS-95
FRMS-96
FRMS-97
FRMS-98
FRMS-99
Additional Details Required
Summary (HIDDEN)
Spec Weight (HIDDEN)
Avail Weight (HIDDEN)
Score (HIDDEN)
PT-1
PT-2
PT-3
An authorized user is able to view individual training records remotely.
PT-4
PT-5
The system will send automatic alerts/reports on pending certification expirations via e-mail.
PT-6
PT-7
PT-8
PT-9
PT-10
The system is able to attach any PC-based file (i.e. JPEG, scanned document, PDF, etc.) to each course or certification being tracked within a person's training record.
PT-11
PT-12
PT-13
PT-14
PT-15
PT-16
PT-17
PT-18
PT-19
PT-20
The system will allow a user to update certain fields in their personnel file.
PT-21
PT-22
PT-23
PT-24
PT-25
PT-26
PT-27
PT-28
PT-29
PT-30
PT-31
PT-32
PT-33
PT-34
PT-35
PT-36
PT-37
PT-38
PT-39
PT-40
PT-41
PT-42
PT-43
PT-44
PT-45
PT-46
PT-47
PT-48
PT-49
PT-50
PT-51
PT-52
PT-53
PT-54
PT-55
Personnel Demographic Information
PT-56
Personnel demographic information tracked, at a minimum, includes:
PT-57
Name - Last
PT-58
Name - First
PT-59
Name - Middle
PT-60
Suffix (Sr, Jr, II, etc.)
PT-61
Former Name
PT-62
Social Security Number for Benefits Processing
PT-63
Home Address
PT-64
Home City
PT-65
Home State
PT-66
Home Zip code
PT-67
Home County
PT-68
Mailing Address
PT-69
Mailing City
PT-70
Mailing State
PT-71
Mailing Zip code
Phone Numbers:
PT-72
Daytime Telephone Number
PT-73
Night Time Telephone Number
PT-74
Home Telephone Number
PT-75
Mobile Phone Number
PT-76
Pager Phone Number
PT-77
Other Phone Number
PT-78
PT-79
Secondary Email Address
PT-80
Date of Birth
PT-81
Date of Death
PT-82
PT-83
PT-84
PT-85
Marital Status
PT-86
PT-87
PT-88
PT-89
PT-90
PT-91
Member Occupation
PT-92
Member Employer
PT-93
Member Second Employer
PT-94
PT-95
PT-96
PT-97
PT-98
PT-99
PT-100
PT-101
PT-102
PT-103
PT-104
PT-105
PT-106
PT-107
PT-108
PT-109
PT-110
PT-111
PT-112
PT-113
PT-114
PT-115
PT-116
PT-117
PT-118
PT-119
PT-120
PT-121
PT-122
PT-123
PT-124
PT-125
PT-126
PT-127
PT-128
PT-129
PT-130
PT-131
Company Number
PT-132
PT-133
PT-134
PT-135
PT-136
PT-137
PT-138
Date Physical Taken
PT-139
Medical examination information (record of when, type, and expiration)(e.g., breathing apparatus medical, driver's license medical).
PT-140
Rank/job title
PT-141
PT-142
PT-143
Temporary assignment date
PT-144
Temporary assignment expiration date
PT-145
Personnel Assignment status
PT-146
PT-147
PT-148
PT-149
PT-150
PT-151
PT-152
Reporting Supervisor position (i.e. Rescue Chief, Fire Chief)
PT-153
PT-154
PT-155
PT-156
PT-157
PT-158
PT-159
PT-160
PT-161
PT-162
PT-163
PT-164
PT-165
PT-166
PT-167
Personnel Health and Safety Information
PT-168
The system has the ability to track health and safety records for personnel.
The system must be capable of collecting, storing and maintaining, at a minimum, the following information related Personnel Health and Safety information:
PT-169
Member ID
PT-170
Date Immunization Series Completed
PT-171
Immunization Series Records on File (Y/N)
PT-172
PT-173
PT-174
PT-175
PT-176
PT-177
PT-178
Physical Results on File (Y/N)
PT-179
Date of Last Physical
PT-180
Result of Physical (Pass, Fail, Interim)
PT-181
Type of Physical (NFPA, FF, EMS, other)
PT-182
Emergency Contact Information
PT-183
PT-184
PT-185
PT-186
PT-187
PT-188
PT-189
Personnel Qualifications Information
PT-190
The system has the ability to track personnel qualifications.
Personnel qualifications records, at a minimum, includes:
PT-191
PT-192
Qualification/Certification Title
PT-193
Qualification/Certification Date Achieved
PT-194
Qualification/Certification Date Expires
PT-195
PT-196
Present Station Rank
PT-197
Highest Station Rank Recorded
Personnel Gear Inventory
PT-198
Personnel Gear Inventory records, at a minimum, includes:
PT-199
Item Number
PT-200
Item Serial Number
PT-201
Item Description
PT-202
PT-203
Date Issued
PT-204
Issued to Member
PT-205
Date Returned
PT-206
Date Destroyed
PT-207
Date Sold
PT-208
Date Lost
Personnel Leave of Absence
PT-209
Leave of Absence information to be tracked, at a minimum, includes:
PT-210
PT-211
PT-212
Start of Leave of Absence
PT-213
End of Leave of Absence
PT-214
Reason for Leave of Absence
PT-215
PT-216
PT-217
PT-218
PT-219
PT-220
PT-221
PT-222
PT-223
PT-224
PT-225
PT-226
PT-227
PT-228
PT-229
PT-230
PT-231
PT-232
PT-233
PT-234
PT-235
PT-236
PT-237
Reports
PT-238
PT-239
PT-240
PT-241
PT-242
PT-243
The ability to create station-specific reports on personnel to include:
PT-244
Members by Station
PT-245
Members by length of service
PT-246
PT-247
Members by class assignment
PT-248
Members by rank
PT-249
Training History
The ability to print individual personnel records to include:
PT-250
Training History
PT-251
Training Schedule
PT-252
All recorded LOSAP activity
PT-253
Individual LOSAP activity by category
PT-254
Certifications held
PT-255
Recertification dates
PT-256
PT-257
PT-258
PT-259
PT-260
PT-261
PT-262
PT-263
PT-264
PT-265
PT-266
PT-267
PT-268
PT-269
PT-270
PT-271
PT-272
PT-273
PT-274
PT-275
PT-276
PT-277
PT-278
PT-279
PT-280
PT-281
PT-282
PT-283
PT-284
PT-285
PT-286
PT-287
PT-288
PT-289
PT-290
PT-291
PT-292
PT-293
PT-294
PT-295
PT-296
PT-297
The system allows the user to create ad-hoc reports.
PT-298
The system allows access to a drop down list of standard reports.
PT-299
PT-300
PT-301
PT-302
Training class data tracked, includes, but not limited to:
PT-303
PT-304
PT-305
PT-306
PT-307
PT-308
PT-309
PT-310
Certification duration
PT-311
Date/Time of course
PT-312
Course Roster
PT-313
Student Enrollment requests
PT-314
Course Waiting List
PT-315
Station, County, State or Federal Course
PT-316
PT-317
PT-318
PT-319
PT-320
PT-321
PT-322
PT-323
PT-324
PT-325
PT-326
PT-327
PT-328
PT-329
PT-330
PT-331
PT-332
PT-333
PT-334
PT-335
PT-336
PT-337
PT-338
PT-339
PT-340
PT-341
PT-342
PT-343
PT-344
PT-345
PT-346
PT-347
PT-348
PT-349
PT-350
Training Record Retrieval
Fire NFIRS
National Fire Incident Reporting System (NFIRS)
NFIRS-1
NFIRS-2
NFIRS-3
Ability for multiple users to make entries and/or edit information on any individual NFIRS report.
NFIRS-4
Ability to flag auto-completed reports.
NFIRS-5
Ability to capture incident data elements available in CAD system.
NFIRS-6
NFIRS-7
CAD interface must have a near real-time live connection (not a close call download).
NFIRS-8
Ability to associate incident reports written by different agencies with the same incident.
NFIRS-9
Provide an area for user definable fields and labels.
NFIRS-10
Ability to accommodate "plus-one" codes.
NFIRS-11
Ability to print the complete NFIRS report in NFIRS form format.
NFIRS-12
Ability to print user-selected individual NFIRS modules.
NFIRS-13
The system shall allow any active workstation to print to any printer available on the network.
NFIRS-14
Browser-based front end user interface (data entry staff).
The system must support all NFIRS required and supplemental forms, and the associated data elements and reporting requirements, as outlined below and as mandated by the State and FEMA:
NFIRS-15
NFIRS-1 Basic
NFIRS-16
NFIRS-2 Fire
NFIRS-17
NFIRS-3 Structure Fire
NFIRS-18
NFIRS-4 Civilian Fire Casualty
NFIRS-19
NFIRS-5 Fire Service Casualty
NFIRS-20
NFIRS-6 EMS
NFIRS-21
NFIRS-7 HazMat
NFIRS-22
NFIRS-8 Wild land Fire
NFIRS-23
NFIRS-9 Apparatus or Resources
NFIRS-24
NFIRS-10 Personnel
NFIRS-25
NFIRS-11 Arson
NFIRS-26
NFIRS-1S Supplemental
Ability to capture the following information for each apparatus dispatched on an incident, including, but not limited to:
NFIRS-27
NFIRS-28
NFIRS-29
NFIRS-30
NFIRS-31
NFIRS-32
Ability to prompt user for additional information or reports required based on the type of incident or incident code.
NFIRS-33
Ability to capture dispatch and unit status time stamps from CAD, including:
NFIRS-34
NFIRS-35
NFIRS-36
NFIRS-37
NFIRS-38
NFIRS-39
NFIRS-40
NFIRS-41
NFIRS-42
NFIRS-43
NFIRS-44
Ability to capture action taken by a mutual aid apparatus.
NFIRS-45
Ability to flag and track unusual incidents (i.e. special studies).
NFIRS-46
NFIRS-47
Ability to flag incomplete reports.
NFIRS-48
Ability of an individual to complete an NFIRS edit check.
NFIRS-49
Ability to restrict edits to reports after approval process.
NFIRS-50
Ability of the system to identify missing data elements based on individual edit checks.
NFIRS-51
Ability to validate address against the CAD Centerline/Geo file.
NFIRS-52
NFIRS-53
NFIRS updates, as required by the state and FEMA are provided at no additional charge.
NFIRS-54
Support manual entry of incident information.
NFIRS-55
NFIRS-56
The ability to add unlimited narrative (not NFIRS required.)
NFIRS-57
Supports word wrap in narrative fields.
NFIRS-58
Supports spell check in narrative fields.
NFIRS-59
Supports cut, copy and paste ability in narrative fields.
NFIRS-60
Supports ability to generate narratives based upon incident type.
NFIRS-61
Ability for incident reports to accommodate various forms of media (e.g. digital photos, video, etc.) as attachments.
NFIRS-62
Ability to provide individual security to any attached document referenced in item above.
NFIRS-63
Ability to automatically flag records with long response times.
NFIRS-64
Ability to add supplements to reports (e.g. investigative follow-ups).
NFIRS-65
Ability to record multiple exposures as supplements to original incident.
NFIRS-66
Ability for supervisor to review and approve report.
NFIRS-67
Ability to enter mutual aid reports and record outside jurisdictional unit(s) ID and involvement.
The system provides the ability to enter reports via:
RMS Application
Mobile Data Device (MDD)
The system provides a means to enter reports for non-verified locations (trails, waterways, etc.)
The system provides the ability to start a report, save it and then return to it at a later time to complete it.
The ability to enter an unlimited number of:
Persons
Property
Vehicles
Buildings
Report Review Process:
The system provides a means for a user to submit reports electronically to a supervisor for review.
The system can be configured with the ability to submit reports to a group of Supervisors versus a single Supervisor.
System provides a means to do a data validation process to ensure only valid codes have been entered before the report is transmitted.
System provides the user with warnings and will not transmit the report if mandatory fields are not completed.
The system allows the Supervisor(s) to edit a report during the review process.
The system allows for the Supervisor to attach electronic text to the report outlining the problem areas for the personnel.
The system has the ability to delete the needed corrective actions when the report is approved.
The system allows reports to be automatically routed to defined groups of users (e.g. Chiefs) based on user defined criteria (e.g. call types, building type, hazmat, etc.)
The system is capable of running a report that identifies all reports that have been submitted but have not been approved.
The current status of reports can be searched, at a minimum, by:
Author
Incident Number
Reviewer/Supervisor
Date
FRpt-1
FRpt-2
FRpt-3
FRpt-4
FRpt-5
FRpt-6
FRpt-7
FRpt-8
FRpt-9
FRpt-10
FRpt-11
FPer-19
FMVI-16
FMVI-17
FMVI-18
FMVI-20
Ability to run a standard report identifying potential duplicate MNI records.
Ability to merge two or more MNI records into one MNI record.
Ability to query MNI records on partial names.
Ability to link an existing MNI record to a new event or incident.
Property Owner
Property Manager
Provider
Utility Providers (water, electrical, gas):
24 x 7 Emergency Phone Number
FMLI-164
FMLI-165
FMLI-166
FMLI-167
FMLI-168
FInsp-133
Any authorized user can submit work requests.
Ability to manage and track inventory using a bar code system including, but not limited to, the following functions:
Perform a mass update
Locate item by bar code
Generate bar code
Read bar code using remote, hand-held device
Track specific item information (e.g., description, quantity, status, etc.)
Ability to automatically update (e.g., download) inventory information into system.
Ability to print bar code labels.
Ability to provide inventory management using a bar code system.
Ability to record inventory of an item, including but not limited to:
Cost History
Minimum reorder points
Vendor information:
Contact
Supplies and Equipment Acquisition
Item Type (bar code)
System ID Number
Station ID
Item Category
Item Sub-Category
Item Name
Inventory or Asset Number (e.g. bar code)
Model Number
Serial Number
Purchase Cost
Date of purchase
Vendor information
Current Location of Equipment
The system allows for user defined categories.
The system allows for user defined sub-categories.
Personal Equipment
The system provides the ability to define types of equipment (e.g., badges, IT equipment, cell phones, protective gear, etc.) included in personal equipment table.
The system provides the ability to track piece of equipment that has been assigned to personnel, including, but not limited to, the following:
Equipment Category
Equipment type
Personnel Name
Model
Condition
Cost
Date of issuance
Date of return
Disposal date
Inventory ID number (e.g., barcode)
Replacement date(s)
Service date
Calibration date
Size
Status (lost, decommissioned, etc.)
Ability to assign multiple pieces of the same type of equipment to an individual.
Station Equipment
The system provides the ability to define the types of equipment that are issued to the stations.
Apparatus assigned to (e.g., Vehicle ID)
Asset tag number
Bar code number
Brand
Date issued/acquired
Location in station
Part number
Serial number
Station/company assigned to
Warranty information
Individual receiving equipment
Ability to assign multiple pieces of the same type of equipment to an apparatus.
Ability to easily transfer equipment to a different vehicle/location without re-keying descriptive data (e.g. drag and drop or a quick transfer function).
Ability to track loaned equipment.
Ability to generate alerts to individuals that loaned equipment is due back for return.
Ability to access a list of assigned equipment (including where/who assigned to) from the Mobile Data environment.
The system provides the ability when a piece of equipment is involved in an incident, the incident report and actions related to that incident are automatically linked to the equipment
in the asset module.
EMS Supplies
The system provides the ability to define the types of EMS Supplies that are included in the EMS Supplies lists.
Ability to provide a code table of types of EMS supplies issued to stations and apparatus.
Ability for agency to define types of supplies included in EMS inventory code table.
Ability to provide fields to track EMS inventory, including:
Item description
Inventory number (e.g., bar code)
Unit cost
Quantity in inventory
Minimum stock level (reorder point)
Reorder quantity
Quantity on order
Ordered by
Disposal date
Ability to track issuance of EMS inventory:
Apparatus at station
Amount
Ability to provide agency-defined lists of EMS inventory that should be on an apparatus.
Ability for users to verify inventory on an apparatus using the EMS inventory list.
Ability for the system to send notifications when inventory falls below minimum stock level.
Equipment Return
Ability to return or check equipment back into inventory.
Ability to unlink equipment from personnel upon check-in.
Ability to track replaced equipment:
Date replaced
Reason replaced (drop-down list)
Disposition of equipment
Equipment Maintenance and Replacement
Ability to create maintenance schedules for equipment requiring regular maintenance.
Ability to generate reports listing equipment due for maintenance during a user-defined time period (e.g. generate a report on the first of every month for equipment that needs to be
replaced by the end of the month).
Ability to document maintenance for a piece of equipment.
Ability to document service test records for a piece of equipment.
Ability to create replacement schedules for equipment requiring replacement after a period of time.
Ability to generate reports listing equipment due for replacement during a user-defined time period (e.g., generate a report on the first of every month for equipment that needs to
be replaced by the end of the month).
Ability to automatically generate and print, at a user-defined interval, reports listing equipment overdue for replacement (e.g. generate a report on the first of every month for equipment
for which replacement is overdue).
Ability to generate alerts to individuals that their equipment is due for maintenance or replacement.
Asset Management Reports
Ability to generate a physical inventory report based on:
Asset category
Asset age
Asset location
Ability to generate a physical inventory exception report.
Ability to generate a check-in/checkout log for temporarily assigned assets.
Ability to generate a report of items that require re-ordering (e.g., out of stock or below minimum threshold)
Ability to generate a report showing the complete history of an asset.
Ability to access the system via a mobile device:
Laptop Computer
Tablet
PDA
Other Type of Mobile Device
The data transfer to the FRMS system can be configured to occur on user defined triggers (e.g. unit status changes).
The system supports a browser-based interface from any off site location.
Any user can access any saved query when the appropriate security is provided.
Ability to view a master name record and provide authorized user with the ability to merge the record with another existing record or create a new record.
Ability to view all associated MNI records when querying a name.
The ability to enter/generate fire inspection reports from Mobile data/Field Based Reporting module for upload/merge into the FRMS application (i.e. Field Report)
The ability to enter/generate/update fire hydrant records from Mobile data/Field Based Reporting module for upload/merge into the FRMS application (i.e. Field Report)
Ability to electronically inventory drug bags.
System provides a means to track the location of specific drug bags (e.g. Unit ID).
Location on the vehicle (e.g. compartments)
Ability to utilize a hand-held mobile inventory tracking scanner.
FRMS-100
FRMS-101
FRMS-102
FRMS-103
FRMS-104
FRMS-105
FRMS-106
The browser based interface will function from any off-site location with Internet access.
The station activity log contains the following fields, at a minimum:
Activity Type
Hours
Personnel
User Defined Fields
Narrative (free text)
Ability to assign groups to station activities.
The system allows an authorized user to identify groups of personnel.
FRpt-12
FRpt-13
FRpt-14
FRpt-15
FRpt-16
FRpt-17
FRpt-18
FRpt-19
The ability to print permits out in the field.
Ability to capture electronic signatures.
The system is able to access permit data from the CAD System.
The ability to access Fire Permits module from mobile device (e.g. tablet, MCT, laptop)
Business owner
Inspector
Inspection number
Phone number
Business license number
New business
New construction
Building renovation/improvement
Relocation
Owner change
User defined reason
Payment form
FPer-22
FPer-23
FPer-24
FPer-25
FPer-26
FPer-27
FPer-28
FPer-29
FPer-30
FPer-31
FPer-32
FPer-33
FPer-34
FPer-35
FPer-36
FPer-37
The system captures all data elements necessary to generate complete fire incident reports compliant with NFIRS 5.0 standards.
NFIRS-68
NFIRS-69
NFIRS-70
NFIRS-71
NFIRS-72
NFIRS-73
NFIRS-74
NFIRS-75
NFIRS-76
NFIRS-77
NFIRS-78
NFIRS-79
NFIRS-80
NFIRS-81
NFIRS-82
NFIRS-83
NFIRS-84
NFIRS-85
NFIRS-86
NFIRS-87
NFIRS-88
NFIRS-89
NFIRS-90
NFIRS-91
NFIRS-92
NFIRS-93
Reason for the permit, at a minimum:
FPer-38
The system allows the ability for authorized users to create drop down lists to identify the reason for the permit.
FInsp-134
FHyd-6
FHyd-84
FHyd-85
The system is able to group equipment by Sub-Class.
The system is able to group equipment by Class.
FFleet-28
FEquip-195
FEquip-196
FEquip-197
FEquip-198
FEquip-199
FEquip-200
FEquip-201
FEquip-202
FEquip-203
FEquip-204
FEquip-205
FEquip-206
FEquip-207
FEquip-208
FEquip-209
FEquip-210
FEquip-211
FEquip-212
FEquip-213
FEquip-214
FEquip-215
FEquip-216
FEquip-217
FEquip-218
FEquip-219
FEquip-220
FEquip-221
FEquip-222
FEquip-223
FEquip-224
FEquip-225
FEquip-226
FEquip-227
FEquip-228
FEquip-229
FEquip-230
FEquip-231
FEquip-232
FEquip-233
FEquip-234
FEquip-235
FEquip-236
FEquip-237
FEquip-238
FEquip-239
FEquip-240
FEquip-241
FEquip-242
FEquip-243
FEquip-244
FEquip-245
FEquip-246
FEquip-247
FEquip-248
FEquip-249
FEquip-250
FEquip-251
FEquip-252
FEquip-253
FEquip-254
FEquip-255
FEquip-256
FEquip-257
FEquip-258
FEquip-259
FEquip-260
FEquip-261
FEquip-262
FEquip-263
FEquip-264
FEquip-265
FEquip-266
FEquip-267
FEquip-268
FEquip-269
FEquip-270
FEquip-271
FEquip-272
FEquip-273
FEquip-274
FEquip-275
FEquip-276
FEquip-277
FEquip-278
FEquip-279
FEquip-280
FEquip-281
FEquip-282
FEquip-283
FEquip-284
FEquip-285
FEquip-286
FEquip-287
FEquip-288
FEquip-289
FEquip-290
FEquip-291
FEquip-292
FEquip-293
FEquip-294
FEquip-295
FEquip-296
FEquip-297
FEquip-298
FEquip-299
FEquip-300
FEquip-301
FEquip-302
FEquip-303
FEquip-304
FEquip-305
FEquip-306
FEquip-307
FEquip-308
FEquip-309
FEquip-310
FEquip-311
FEquip-312
FEquip-313
FEquip-314
FEquip-315
FEquip-316
FEquip-317
FEquip-318
FEquip-319
FEquip-320
FEquip-321
FEquip-322
FEquip-323
FEquip-324
FEquip-325
FEquip-326
FEquip-327
FEquip-328
FEquip-329
FEquip-330
FEquip-331
Ability to ensure that reports are compliant with NFIRS reporting requirements prior to submission.
NFIRS-94
The Fire RMS is tightly integrated with the proposed Mobile Data system.
The Apparatus Management System shall allow for setting up inspection schedules based on mileage, hours, dates, or number of calls.
Total hours recorded
The System shall allow users to capture maintenance and repair information for fleet vehicles. Maintenance data to be captured shall include:
The System shall produce a Fleet Cost Report that shows the cost per Unit, over a defined period of time, including itemized maintenance, repair, and service costs
Event Closed
Update Location(s)
X,Y Coordinate
All unit times
Times
Alarm Level
Fire Reporting District
Time departed on transport
Time arrived from transport
Ability to attach any image data to reports and forms.
An authorized user can generate any reports using a report wizard.
Users without specific security authorization can only access queries they have created.
Any mapping layer
The system provides the ability to create user defined activity types (e.g. tours, fundraising, general station maintenance).
The ability to access any of the interfaced activities referenced above (hyperlink, double-click)
Inspections (e.g. residential, businesses)
An authorized users can scan and attach images (e.g. certificates, photographs, other digital files) to individual's Personnel Record.
The system will track unlimited types of courses taken per person.
Ability to relate personnel records to multiple FDID or agencies.
Physical Taken (yes/no)
Ability to add multiple records for leave of absence information.
Ability to display and print rosters for, including but not limited to:
Any local or agency specific training course
Ability to display and print class roster information, including, but not limited to:
State and/or national academy classes
Ability to issue an acceptance or rejection to any course registration submission.
Integration to email messaging for notifications of acceptance or rejection.
Hours Required
Expiration time
Event start date
Event start time
Permit location will display in CAD as a premise alert while it is active.
The system allows reports to be automatically routed to defined users (e.g. Fire Marshals) based on user defined criteria (e.g. call types, building type, hazmat, etc.)
Build
Hair color
Hair length
Hair style
Eye color
Fingerprint data
10 Print ID Number (Unique, System generated, Subject ID Number)
Known associates, linked back to MNI
Employer information.
Emergency contact information.
School information.
Chronology of the changes to be tracked for an individual.
FD incident number
The system is able to attach any Windows-compliant file(s) to an investigation record (e.g. JPEG, video, image).
Vehicle information (via Vehicle Master Name Index)
Property and Evidence is provided by or integrates with the Law Enforcement Property and Evidence Module.
Print to any networked printer.
The System tab of the CAD Main Functional Specifications applies to all applications and modules including Fire RMS.
The Common tabs in the CAD Main Functional Specifications applies to all applications and modules including Fire RMS.
Management of fire inspection occupancy principals information includes, but is not limited to:
Complaints for inspection information includes, but is not limited to:
Multiple violation code books (NFPA, International, FMC, FMC Hazmat, etc.)
The inspection module must support multiple violation code books (e.g., NFPA, International Fire Code, IBC, FMC, FMC Hazmat, local ordinances.)
GIS ID Number
GPS Coordinates
Information on hydrant status is accessible from the Mobile application.
Hydrant Type
The system allows the tracking of any vehicles assignment information and history of assignments.
Next lube and service
Pump operation-gauges/controls
Total miles recorded
Bar Code Number
Battalion Assigned
Date preventive maintenance is due
Vehicle item to be repaired
Discrepancy or problem
Corrective Action
Mileage
Date out of service
Date to shop
Cost of repairs
Part(s) used
Number of Calls
Time spent on inspection
Inspection type
Time Period
Specific Apparatus
Vendor name
Inspector name
The system has the ability to add user defined fields that are unique to each type or category.
Police report date from theft or loss
Return Required (yes/no)
Pie charts
Bar charts
Hot spots
Scatter diagrams
Reporting allows for the creation of graphic data representations including, but not limited to:
EIN Number
Telestaff Number
The system is capable of generating reports for individuals that are members of multiple agencies including both career and volunteer staff.
The system has the ability for personnel to be members of multiple agencies.
Personnel Assignment to Agencies
Agency FDID
Agency Number
The system has the ability to track leave of absence from a Agency.
Members by assigned Agency
Agency
Ability to attach window type files.
Ability to attach multiple injury case numbers to an individual.
The system has the ability to track gear inventory assigned to personnel.
PO Number (multiple)
Contact Name
Ability to attach images and files
Free text/narrative
Education (including prior to beginning at Agency, plus updates from Training records)
The system can create and maintain Agency personnel training programs.
The system can schedule all of the Agency personnel training programs.
Address associates with the master location file.
The system has the ability to issue permits to:
Vehicle
Vehicle associates with master vehicle file.
Individual associates to the master name index.
Permit type
Occupational license number (e.g. permit number)
User defined fields
Access Code (e.g. lock box code)
An authorized user is able to assign (or reassign) cases to any detective.
The system is able to print out inspection schedules for individual station or all stations.
The system is able to generate letters for expired permits.
The system is able to generate letters for permits whose expiration is upcoming.
Tank Size
The System shall be capable of preparing apparatus inspection cost totals by:
NFPA compliant date
Recipient
Ability to add adjustments to inventory when counts are taken and inventory is out of balance.
Ability to generate a report on all manual inventory adjustments.
The system can interface to Sprocket facility management software application.
FRMS-107
FRMS-108
FRMS-109
FRMS-110
FRMS-111
FRMS-112
FRMS-113
FRMS-114
FRMS-115
FRMS-116
FRMS-117
FRMS-118
FRMS-119
FRMS-120
FRMS-121
FRMS-122
FRMS-123
FRMS-124
FRMS-125
FRpt-20
FPer-39
FPer-40
FPer-41
FPer-42
FPer-43
FPer-44
FPer-45
FPer-46
FPer-47
FPer-48
FPer-49
FPer-50
FPer-51
FPer-52
FMVI-21
FMVI-22
FMVI-23
FMLI-169
FMLI-170
FMLI-171
FInv -67
FInv -68
FInv -69
FInv -70
FInsp-135
FHyd-86
FHyd-87
FHyd-88
FHyd-89
FHyd-90
FHyd-91
FHyd-92
FFleet-29
FFleet-30
FFleet-31
FFleet-32
FFleet-33
FFleet-34
FFleet-35
FFleet-36
FFleet-37
FFleet-38
FFleet-39
FFleet-40
FFleet-41
FFleet-42
FFleet-43
FFleet-44
FFleet-45
FFleet-46
FFleet-47
FFleet-48
FFleet-49
FFleet-50
FFleet-51
FFleet-52
FFleet-53
FFleet-54
FFleet-55
FFleet-56
FFleet-57
FFleet-58
FFleet-59
FFleet-60
FFleet-61
FFleet-62
FFleet-63
FFleet-64
FFleet-65
FEquip-332
FEquip-333
FEquip-334
FEquip-335
FEquip-336
FEquip-337
FEquip-338
FEquip-339
FEquip-340
FEquip-341
FEquip-342
FEquip-343
FEquip-344
FEquip-345
FEquip-346
FEquip-347
Proposal Evaluation Summary
Vendor Name:
Date:
System
Category
Maximum Score
Number of Requirements
All
ALL CATEGORIES
Score
All CAD NFIRS required data elements, including, but not limited to:
Radio alias ID
FRMS-126
Worksheets
Sheets
Items
The data transfer to the FRMS system for a specific agency can be configured to occur upon the last unit from a specific agency clearing the event.
The data transfer to the FRMS system can be configured to transfer data upon the closure of an event.
The system shall provide for an electronic web based class registration process for each employee, including sign off information by their supervisor.
The MVI is accessible and integrated with all system modules where vehicle information is needed/referenced.
The system has the ability to apply a 704 placard to the record based on the chemical information attached to the location.
The system has the ability to link a record to a fire incident number.
The system supports the entry of exact addresses specific to the apartment/suite level.
Data elements to be captured related to fleet inspection and test information shall include, but not limited to:
The System shall set up service/maintenance schedules based on, but not limited to:
Ability to alert an administrator and user that a user should be returning off leave.
Employee information/Personnel ID
The training summary by agency, battalion, division or company will include the following:
Above skills/qualifications should be able to be queried from CAD (e.g. Paramedic, FF1, FF2, Spanish).
The system is able to show only active Personnel from the list of personnel for any field that requires the entry of staff/personnel (i.e. reporting officer field, etc.).
Personnel by certification
Pending courses with open enrollment availability (e.g. bulletin board)
The system will be able to display and print training summary by battalion for a user-defined date range.
The system will be able to display and print training summary by division for a user-defined date range.
The system will be able to display and print training summary by Agency for a user-defined date range.
The system can track all of the Agency personnel training programs.
An authorized user can update an individual’s training schedule.
Ability to provide an audit trail of changes to incident reports (e.g. timestamp, user ID, record-ID, location entered, etc.)
They provides a means for any authorized user to see the current status of any reports.
Pedestrian
FMNI-7
FMNI-8
FMNI-9
FMNI-10
FMNI-11
FMNI-12
FMNI-13
FMNI-14
FMNI-15
FMNI-16
FMNI-17
FMNI-18
FMNI-19
FMNI-20
FMNI-21
FMNI-22
FMNI-23
FMNI-24
FMNI-25
FMNI-26
FMNI-27
FMNI-28
FMNI-29
FMNI-30
FMNI-31
FMNI-32
FMNI-33
FMNI-34
FMNI-35
FMNI-36
FMNI-37
FMNI-38
FMNI-39
FMNI-40
FMNI-41
FMNI-42
FMNI-43
FMNI-44
FMNI-45
FMNI-46
FMNI-47
FMNI-48
FMNI-49
FMNI-50
FMNI-51
FMNI-52
FMNI-53
FMNI-54
FMNI-55
FMNI-56
FMNI-57
FMNI-58
FMNI-59
FMNI-60
FMNI-61
FMNI-62
FMNI-63
Telephone Number
State
Zip Code
The system allows authorized users to easily search for upcoming inspection due dates for a user specified time period (e.g., 30 days, 60 days,120 days).
The system provides the ability to develop a list of types of EMS Supplies that are issued to stations.
Unprotect workbook
Unprotect sheets
Unhide columns
Make edits to functional language (additions, deletions, modifications)
Change font color to black for spec column
PT-351
Verify spec numbering is accurate
Verify all lines have buttons
Verify number of specs equals spec formula
PT-352
PT-353
Ability to generate multiple standard reports per module to facilitate statistical analysis.
FInsp-136
FInsp-137
The data transfer to the FRMS system can be configured to transfer data upon each occurrence of a unit clearing the event.
Subdivisions
Personnel separation date from Agency
Reason for personnel separation (e.g. resigned, retired, terminated, quit)
The systems allows the Supervisor to either edit the report or send it back to the personnel for correction.
The ability to access Fire Inspection module from mobile device (e.g. tablet, MCT, laptop)
The system attaches pre-incident plans to occupancy files.
An inspection record may be referred to another division.
An inspection record may be referred to a higher authority.
The system provides sufficient fields to record the receipt of an inventoried item, including, but not limited to, the following:
The system provides the ability to develop a list of types of equipment that are issued to personnel.
The system provides the ability to develop a list of types of equipment that are issued to stations.
FRMS
Number of Highly Advantageous
Highly Advantageous - Not Answered
Equipment Maintenance
Equipment Maintenance, Repair and Testing
Total FRMS Specification Score
Courses the vendors are teaching (e.g. OEMS, VOFP, NFPA)
Ability to interface to alarm billing software being used
Location of hidden key for building access
The system can interface to fleet management software application.
Unit (e.g. Engine 4, Truck 1)
The MLI index is integrated with the Hydrant module to show hydrants within 600 feet of Building/Business.
The system tracks all personnel information for Agency/EMS Department staff.
Denton Notes
Comply
Partially Comply or Alternative
Does Not Comply
Response
Comment
Response Points
Total Points
Description of Capability
Fire RMS
Station Activity Log
Description of Capability
Fire RMS
Personnel and Training
Description of Capability
Fire RMS
NFIRS
Total Advantageous
Highly Advantageous - Comply
Highly Advantageous - Partially Comply or Alternative
Highly Advantageous - Does Not Comply
Number of Advantageous
Advantageous - Not Answered
Advantageous - Comply
Advantageous - Partially Comply or Alternative
Advantageous - Does Not Comply
Total Highly Advantageous
Total Fire Master RMS specs
The system captures all data elements necessary to generate complete fire incident reports compliant with Texas Fire Incident Reporting System (TEXFIRS) reporting standards.
The system exports user-selected portions of the FRMS database to a separate file, in a variety of standard file formats including .xml
Description of Capability
Fire RMS
Permits
Qualification/Certification for Job Title (FF1, EMS, etc.)
Ability to auto complete canceled Enroute NFIRS Incident Reports
Call cancelled enroute
Tank Type (e.g. metal, plastic)
Back plate and harness status
Funding Source (e.g. grant monies)
Master Location Index
FRMS-127
The Fire RMS is tightly integrated with the proposed CAD system.
The system provides integration with the ATF Bomb Arson Tracking System (BATS)
The system provides integration with CCG's FASTER fleet management software system
The data transfer to the FRMS system can occur on unit dispatch.
The MLI is integrated with the all other modules so as to minimize redundant entry of data.
Export to supported formats (e.g., Excel, XML, CSV, PDF text)
The system must be capable of collecting, storing and maintaining, at a minimum, the following information related to Personnel Assignment to Agency:
Ability when printing (or printing to file) reports to:
At a minimum, the record for each such location will include the following information for each incident:
Alarm company name</t
Property address</t
Initial call type</t
Disposition code</t
Responding company comments</t
Time and date of incident</t
Response status, (whether response has been denied due to excessive false alarms)</t
Fines levied</t
Fines collected</t
The system provides false alarm management functions.
The application shall not require reentry of incident data in order to manage false alarm information.
The application shall track all locations for which the disposition to a call for service indicates a false alarm or a falsely reported incident.
Name of the reporting person</t
Property owner’s name</t
Incident number</t
The application will allow authorized personnel to print warning and no-response letters to violators.
The application will include reports on locations, which have more than a user-specified number of false alarms during a user specified period.
AT-1
AT-2
AT-3
AT-4
AT-5
AT-6
AT-7
AT-8
AT-9
AT-10
AT-11
AT-12
AT-13
AT-14
AT-15
AT-16
AT-17
AT-18
Description of Capability
Fire RMS
False Alarm Tracking
False Alarm Tracking
Where multiple MVI specifications are described in this RFP (e.g., EMS, Fire), the system will provide a single Master Vehicle file which encompasses the MVI specifications from each
discipline.
Insurance Company and policy number
Owner
ID of personnel assigned to vehicle
Ability to attached external media files (scan, PDF, image etc.) to a specific vehicle record
The System shall track inspection history and test information for each apparatus, including time spent and costs.
The System shall allow users to capture accident reports associated with each apparatus
FMVI-24
FMVI-25
FMVI-26
FMVI-27
FMVI-28
FMVI-29
FMVI-30
FMVI-31
FMVI-32
The system provides fields to track each piece of equipment assigned to a station including, but not limited to, the following:
Information on hydrant status updates geo-database applications (hydrant layer).
The system will be able to capture or import historical hydrant data.
Vendor should note requirements to accomplish this or limitations that may be of impact in the comments
Authorized users can run a query on every field in the FRMS software to generate reports, including aggregate reporting (e.g. average score on exam, average number of personnel participating
in training etc.).
The system provides integration with SunGard Public Sector's ( formerly CRW) TRAKiT software
Ability to print a single record, such as a fire incident record (i.e., FIRS Report) or pre-plan record.
Ability to search MVI based on any data field or combination of data fields.
The system supports a Master Location Index (MLI) which will integrate with CAD, providing links to prior activity, pre-plans and history at addresses that will provide alerts in the
CAD System.
Injury /Exposure Case Number
Date of Injury /Exposure
Time of Injury /Exposure
Injury /Exposure Type
Injury /Exposure Description
Injury /Exposure Report submitted (Y/N)
Injury /Exposure Narrative
Event type and sub-type - initial
User defined milestones (e.g., turnout, staging, fire under control, fire knocked down, rescue complete, CPR, intubation etc.)