2017-173 6470 ORDINANCE Emergency PCWR pumpORDINANCE NO. 2017-173
AN ORDINANCE RATIFYING THE EXPENDITURE OF FUNDS BY THE CITY
MANAGER FOR THE EMERGENCY REPLACEMENT OF FOUR (4) PUMPS AT THE
PECAN CREEK WATER RECLAMATION PLANT RAW SEWAGE PUMP STATION NO. 2
IN ACCORDANCE WITH PROVISIONS OF SECTION 252.022 OF THE LOCAL
GOVERNMENT CODE EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF
COMPETITIVE BIDDING; AND PROVIDING AN EFFECTIVE DATE (FILE 6470 -
AWARDED TO MULTIPLE VENDORS IN THE ESTIMATED AMOUNT OF $665,619.)
WHEREAS, state law and ordinance require that certain contracts requiring an
expenditure or payment by the City in an amount exceeding $50,000 be by competitive bids,
except in the case of public calamity where it becomes necessary to act at once to appropriate
money to relieve the necessity of the citizens of the city, or in case of unforeseen damage to
public property, machinery, or equipment or where the procurement is necessary to preserve or
protect the public health or safety of the city's residents under Section 252 of the Local
Government Code; and
WHEREAS, the City Manager has recommended to the City Council that it is necessary
to purchase goods, or services due to the following emergency conditions outlined in the
memorandum attached hereto, incorporated herein by reference; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Council hereby determines that there is a public calamity that
makes it necessary to act at once to appropriate money to relieve the necessity of the citizens of
the city, or to provide for unforeseen damage to public property, machinery, or equipment, or to
preserve, or protect the public health, or safety of the city's residents and by reason thereof, the
following emergency purchases of materials, equipment, supplies, or services, as described in the
Declaration of Emergency Memorandum" referenced herein and on file in the office of the
Purchasing Agent, are hereby approved:
FILENUMBER VENDOR AMOUNT
6470 Control Specialist Services, L.P. $437,143 (the "Proposal")
6470 Hugh M. Cunningham, Inc. $78,485 (the "proposal")
6470 Ferguson Waterworks $150,000 (Not -to -exceed)
the "Proposal")
SECTION 2. Because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
memorandum on file in the office of the Purchasing Agent, and to make payment therefore in the
amounts therein stated, such emergency purchases being in accordance with the provisions of
state law exempting such purchases by the City from the requirements of competitive bids.
SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 6470 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.............._.,
mm...a....
PASSED AND APPROVED this the mmm`°m _ _ day of
Cl jlU 5',"WA l'T , MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
AARON LEAL, INTERIM CITY ATTORNEY
2017.
Do . cuSi gn Envelope ID: 76281487-647E-4CB0-AA60-39606B570C97
cT Declaration of an Emergency
File #: 6470---
Requisition
DENTON Date: 5,1-1-2-117—
Vendor: Legacy Contracting, LP, dba Control Specialist Services, LP
Hugh M. Cunningham Company --- --- ------ .......
Commodit /Servic: Pecan Creek WRP Raw Sewage Pump Station No. 2 Pump Installation
1. Legacy Contracting, LP, dba Control Specialist Services, LP 1.$399,301
2. Hugh M. Cunningham Company 2. $78,485
3. Pipe, concrete, steel, and fittings (vendors not identified 3.$100,000
estimated)
Initial all entries below that apply to the proposed purchase, under the Purchasing Procedures as
passed by City Council. (More than one entry may apply.)
1. Emergency situations, including procurements necessary to protect the public
health or safety or in response to a public calamity;
2. X A procurement necessary because of unforeseen damage to public equipment,
machinery, or other property;
13 ri CI'J.')eScK4'2GonQ gSt i fl, cat i oil For- ex,cepti(jil:
The Pecan Creek Water Reclamation Plant Raw Sewage Pump Station No. 2 (RSPS2) houses 4 pumps,
each with a pumping capacity of 8 million gallons. It is a critical asset as these pumps pump the
wastewater flows from the sewer system into the wastewater treatment plant, Failure of this asset can
cause large wastewater overflows in the sewer sqstem during wet weather events. One of the pumps in t
RSPS2 is currently completely disabled, and a second pump is on the verge of getting disabled. The oth
2 pumps are suffering from cavitation due to inefficient hydraulic conditions due to the design of the
pumping station and could be compromised.
c ural hv-d-raulic—iml)rovementsint
wet well to streamline the flow entering the pump suction to alleviate cavitation issues that are causing
pump failure. The contractor work effort will include bypass pumping of flow away from the RSPS2
during the project construction, provide labor for the concrete work in the wet well, and the pump and
piping installation in the pump room. The Wastewater department has purchased the replacement of all
four pumps and all mechanical piping and pipe connectors to expedite the proposed construction. The
contractor has done several projects on pumps and valve replacements for the Water Reclamation Plant
and has always done quality work in a timely manner under difficult working conditions. The contracto
is fully qualified to do the proposed work
are DeZurik valves. The pump station pipe layout and valve dimensions are fixed, as such replacement
valves need to match these dimensions and can accommodate only DeZurick valves. Hugh M.
Cunningham Company, Carrollton is the Sole Supplier of these valves in Texas. Staff has received a
quote from the vendor (Exhibit 1) and finds the quote acceptable. I
I
DocuS,Ign'Envelope ID: 762Bl487-647E-4CBO-AA60-39606B57OC97
Page 2 of 2
Declaration of Emergency
Pecan Creek WRP Raw Sewage Pump Station No. 2 Pump Installation
Respectfully Submitted by,
e-%
k-Avt
Dept. Director Date
Reviewed by:
Docuftned by:
6. 5o49 5/12/2017
37172FOA4 08, -._
Kirchassing Manager Date
Approved by:
IN Signed by:
F i"AAA,
5/12/2017
Date
File #: 6470
Requisition #: TBD"-11,111111111,1-11,11-1''.
Date: 5/12/17
Reviewed By:
This form must be attached to a purchase requisition if the expenditure is under $50,000.
This form must be attached to a completed Agenda Information Sheet if the expenditure exceeds
50,000.
Envelope Id: 762Bl487647E4CBOAA6039606B570C97 Status: Completed
Subject: Please DocuSign: 6470 Declaration of Emergency RSPS2
Source Envelope:
Document Pages: 2 Signatures: 3 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Karen E. Smith
Certificate Pages: 5
AutoNav: Enabled Payments: 0 karen.smith@cityofdenton.com
Envelopeld Stamping: Enabled IP Address: 129.120.6.150
Time Zone: (UTC -06:00) Central Time (US &
Canada)
Record Tracking
Status: Original Holder: Karen E. Smith Location: DocuSign
5/12/2017 8:41:16 AM karen.smith@cityofdenton.com
Signer Events Signature Timestamp
Karen E. Smith L'WgoodOy Sent: 5/12/2017 8:44:23 AM
karen,smith@cityofdenton.com I '^""` Viewed: 5/12/2017 8:44:32 AM
Interim Purchasing Manager Signed: 5/12/2017 8:44:37 AM
City of Denton Using IP Address: 129.120.6.150SecurityLevel: Email, Account Authentication
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Not Offered via DocuSign
ID:
Signature Timestamp
Aaron Leal Sent: 5/12/2017 8:44:38 AM
aaron.leal@cityofdenton.com
11.101qwlby
0 . VAS Viewed: 5/12/2017 8:45:51 AM
Security Level: Email, Account Authentication 50wurl O'5 WAF " Signed: 5/12/2017 8:46:17 AM
Optional)
Status Timestamp
Using IP Address: 129.120.6.150
Electronic Record and Signature Disclosure:
Accepted: 5/12/2017 8:45:51 AM
ID: bfe37f4e-711c-4ddd-94e0-4570451b1afd
Todd Hileman Sent: 5/12/2017 8:46:18 AM
todd.hileman@cityofdenton.com Viewed: 5/12/20171:51:45 PM
City Manager
L Signed: 5/12/2017 1:51:52 PM
City of Denton Using IP Address: 47.190.47.120
Security Level: Email, Account Authentication Signed using mobileOptional)
Electronic Record and Signature Disclosure:
Accepted: 2/8/2017 6:52:51 PM
ID:8154723a-9757-4d53-a4b5-794656233671
In Person Signer Events Signature Timestamp
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Carbon Copy Events
Kenneth Banks
kenneth.banks@cltyofdenton,com
Ii!..........
Not Offered via DocuSlgn
ID:
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Timestamp
Sent: 6/12/2017 1:51:53 PM
5M212017 1:51 3 PM
W1212017 1:51:53 PM',
51'1213¢117 1: 51 53, PMS
511212017 1 51 53, PM
Payment Events Status Tim estamps
Electronic Record and Signaturo Disclosure
Electronic Record and Signature Disclosure created on: 4/20/2015 9:25:38 AM
Parties agreed to: Aaron Leal, Todd Hilernan
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