6469 Amend #1
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Contract Value
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: 64AB5219-7F01-4FCE-A08A-F5224B3FF819
DELOITTE & TOUCHE, LLP
Jody Word
$86,000
no
3 WEEKS
PSA 6469-AMEND #1
Request for City Manager Approval of Purchase
DATE: July 23, 2017 Questions concerning this
acquisition may be directed
DEPARTMENT: Materials Management to Sarah Kuechler at
940-349-8356.
ACM: Bryan Langley
SUBJECT
Consider recommending approval of Amendment #1 for the Assessment and Validation of
Savings from Denton Municipal Electric’s Energy Management Organization (EMO),
Professional Services Agreement (PSA) 6469 with Deloitte & Touche, LLP, to add $60,000 for
the additional project work for an amended contract amount not to exceed $86,000.
BID/FILE INFORMATION
Retrospective Assessment FY 2015 (10/01/2014 – 09/30/2015) and FY 2016 (10/01/2015 –
09/30/2016):
Assess the model used by Owner in FY 2015 and FY 2016 including the model's inputs,
exclusions, and assumptions based on the following as applicable:
Inputs may include the following, but are not limited to:
o Congestion Revenue Rights (“CRR”) costs
o Day Ahead Market (“DAM”) prices
o DAM Point-to-Point (“PTP”) purchase
o Real Time Market (“RTM”) prices
o RTM PTP purchases
o RTM Congestion Cost
o DME ancillary service Costs
o Bilateral contracts for power
o Broker fees for exchange traded contracts
o Financial swap transactions
Exclusions may include, but are not limited to, the following:
o Electric Reliability Council of Texas (“ERCOT”) CRRs
o Select counterparties costs
o Renewable Energy Credits (REC)
o Landfill
Assess the appropriateness of inputs and assumptions for the model, including
information received from the model based on the Consultant’s understanding and
knowledge of the inputs and assumptions associated with ERCOT and
establishment of an energy management organization
Assess the appropriateness of key exclusions based on the Consultant’s
understanding and knowledge of the inputs and assumptions associated with
ERCOT and establishment of an energy management organization
For observable inputs (such as market data), a comparison of selected data to an
independent source of the market data, where available
DocuSign Envelope ID: 64AB5219-7F01-4FCE-A08A-F5224B3FF819
City Manager Agenda Information Sheet
Page 2
For unobservable inputs (such as assumptions), an assessment of the process by
which the assumptions are developed and assessment of consistency with
available related information (such as proxy information) as provided by Owner
Assess the accuracy and completeness of the final FY 2015 and 2016 savings calculations
based on the following as applicable:
Analyze the NRG quoted heat rate used in the FY 2015 and 2016 cost savings
calculations by comparing it to available market data as provided by Owner
Recalculate the FY 2015 and FY 2016 year-end summaries using supporting
documentation such as counterparties invoices, CRR Auction costs, and ERCOT
statements to the extent that statements are available, which will be provided by
the Owner
Research and analyze resulting differences between the Owner’s FY 2015 and FY
2016 savings calculations and the recalculations performed by Consultant
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
The Public Utilities Board will be advised on this proposed scope of work at their Monday, July
24, 2017 meeting.
RECOMMENDATION
To utilize Deloitte, an independent audit and consulting firm, to perform an assessment of the
Energy Management Organization (EMO) in DME. The EMO is responsible for purchasing
power and administering the City’s power supply functions.
This operation was created in 2014, and they have been very successful in accomplishing
their goals.
Internally, staff has estimated that this group has saved approximately $13 million annually
compared to what we would have spent by contracting for this function through a power
management contract.
To verify these savings, and identify the best method to calculate these savings going
forward, staff is proposing to use Deloitte for this analysis.
BASIS FOR SELECTION
In April 2017, the City Manager’s Office released a Request for Quotes from consulting firms to
perform an analysis of the EMO. Staff received four responses and analyzed based upon the
firm’s experience, proposal, and pricing. Deloitte was selected based upon their breadth and
depth of their team and experience, including experience with ERCOT regulations. Staff brought
them under contract for a Phase 1 to undergo a preliminary assessment of the EMO, share the
current model and data, and to put together a scope of work to perform a detailed assessment to
verify savings and provide recommendations and conclusions. Phase 1 was in an amount not to
exceed $26,000 and Phase 2 is proposed in an amount not to exceed $60,000.
DocuSign Envelope ID: 64AB5219-7F01-4FCE-A08A-F5224B3FF819
City Manager Agenda Information Sheet
Page 3
PRINCIPAL PLACE OF BUSINESS
DELOITTE & TOUCHE, LLP, with its office at 100 Kimball Drive, Parsippany, NJ 07054-2176
STAFF ESTIMATE
Not to exceed $60,000
ESTIMATED SCHEDULE OF PROJECT
It will take three (3) weeks to perform the analysis and deliver a final report.
CONTRACT ADMINISTRATOR
Sarah Kuechler, Assistant to the City Manager
FISCAL INFORMATION
103001-7879 CMO Professional Services – Outside Contract Services
Will require a budget transfer
Attachment 1: Deloitte PSA
Requested by:
Sarah Kuechler
Assistant to the City Manager
940-349-8356
Purchase Order # 181607
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: 64AB5219-7F01-4FCE-A08A-F5224B3FF819
7/25/2017
PSA 6469 – Amendment #1 Page 1 of 2
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND DELOITTE & TOUCHE, LLP
CONTRACT NO. 6469
THIS FIRST AMENDMENT TO CONTRACT 6469 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Deloitte & Touche, LLP (“Supplier”);
The original Agreement provided for Deloitte & Touche, LLP services related to
Agreement for Denton Municipal Electric (“DME”) & Energy Management Operations
(“EMO”) Analysis, as is contained in Contract # 6469 (on file in the Purchasing Office).
The initial agreement for the Basic Services – (Exhibit A), was approved on July 25,
2017, in the not-to-exceed amount of $26,000.
The CITY deems it necessary to further expand the goods/services provided by
SUPPLIER to the CITY;
NOW THEREFORE,
1. Amendment #1 in the amount of $60,000 increases the “Total Contract
Amount for services shall not exceed $86,000 per term. Pricing shall be per
Exhibit B attached.”
All other provisions of the contract 6469, as heretofore amended, remain in full force and
effect.
DocuSign Envelope ID: 64AB5219-7F01-4FCE-A08A-F5224B3FF819
PSA 6469 – Amendment #1 Page 2 of 2
IN WITNESS WHEREOF, the CITY and the SUPPLIER, have each executed
this Amendment, by and through their respective duly authorized representatives and
officers on this the _________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
TODD HILEMAN
CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
AARON LEAL, INTERIM CITY ATTORNEY
By: ___________________________________
“SUPPLIER”
Deloitte & Touche, LLP
A Corporation
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
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7/25/2017
EXHIBIT A
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This document and any attachments thereto may contain information that is confidential, commercially-sensitive,
proprietary, and/or public power utility competitive and financial information in accordance with the provisions of
Texas Government Code, Section 552.101, 552.104, 552.110 and/or 552.133, and may be protected from required
public disclosure.
EXHIBIT B
STATEMENT OF WORK, DRAFTED: June 21, 2017
This Statement of Work is to confirm the engagement of Deloitte & Touche LLP (“Consultant” or “we”
or “our”) to provide City of Denton (the “Owner” or “you”) with model and cost validation services1
(the “Services”). The engagement is subject to the terms of the Professional Services Agreement for
Denton Municipal Electric (“DME”) Energy Management Operations Analysis (“EMO”) (designated by
Client as File 6469) to which this Exhibit A is attached and made a part thereof.
SCOPE, APPROACH, AND ASSUMPTIONS
The nature of the Services that the Consultant is to perform for the Owner is to perform an assessment
and validation1 of the cost saving model used by Denton Municipal Electric (“DME”) to support the
operations of the Energy Management Operations (“EMO”) group (the “Model”). The scope of work
will focus on the inputs and calculations in the model, as well as the process in place at Owner to support
its use of the model. Consultant will provide Owner with a retrospective assessment for FY 2015 and
FY 2016.
Consultant’s approach for this engagement is as follows:
1. Retrospective Assessment FY 2015 (10/01/2014 – 09/30/2015) and FY 2016 (10/01/2015 –
09/30/2016):
Assess the model used by Owner in FY 2015 and FY 2016 including the model's inputs,
exclusions, and assumptions based on the following as applicable:
Inputs may include the following, but are not limited to:
o Congestion Revenue Rights (“CRR”) costs
o Day Ahead Market (“DAM”) prices
o DAM Point-to-Point (“PTP”) purchase
o Real Time Market (“RTM”) prices
o RTM PTP purchases
o RTM Congestion Cost
o DME ancillary service Costs
o Bilateral contracts for power
o Broker fees for exchange traded contracts
o Financial swap transactions
1 For purposes of the model validation and other services described herein, terms such as validate, test, verify, review, and
confirm refer to assessment activities performed based on objectives, a framework and assumptions as agreed to with the
Owner. These activities will not include detailed testing of data elements and controls, can be inherently subjective and are
based on Consultant’s current understanding of facts, circumstances and regulatory expectations. Other professionals may
perform procedures concerning the same information or data, and reach different findings than Consultant for a variety of
reasons, including the possibilities that additional or different information or data might be provided to them that was not
provided to Consultant, that they might perform different procedures than did Consultant, or that professional judgments
concerning complex, unusual, or poorly documented transactions may differ.
DocuSign Envelope ID: 64AB5219-7F01-4FCE-A08A-F5224B3FF819
This document and any attachments thereto may contain information that is confidential, commercially-sensitive,
proprietary, and/or public power utility competitive and financial information in accordance with the provisions of
Texas Government Code, Section 552.101, 552.104, 552.110 and/or 552.133, and may be protected from required
public disclosure.
EXHIBIT B
STATEMENT OF WORK, DRAFTED: June 21, 2017
Exclusions may include, but are not limited to, the following:
o Electric Reliability Council of Texas (“ERCOT”) CRRs
o Select counterparties costs
o Renewable Energy Credits (REC)
o Landfill
Assess the appropriateness of inputs and assumptions for the model, including
information received from the model based on the Consultant’s understanding and
knowledge of the inputs and assumptions associated with ERCOT and establishment
of an energy management organization
Assess the appropriateness of key exclusions based on the Consultant’s
understanding and knowledge of the inputs and assumptions associated with
ERCOT and establishment of an energy management organization
For observable inputs (such as market data), a comparison of selected data to an
independent source of the market data, where available
For unobservable inputs (such as assumptions), an assessment of the process by
which the assumptions are developed and assessment of consistency with available
related information (such as proxy information) as provided by Owner
Assess the accuracy and completeness of the final FY 2015 and 2016 savings calculations
based on the following as applicable:
Analyze the NRG quoted heat rate used in the FY 2015 and 2016 cost savings
calculations by comparing it to available market data as provided by Owner
Recalculate the FY 2015 and FY 2016 year-end summaries using supporting
documentation such as counterparties invoices, CRR Auction costs, and ERCOT
statements to the extent that statements are available, which will be provided by the
Owner
Research and analyze resulting differences between the Owner’s FY 2015 and FY
2016 savings calculations and the recalculations performed by Consultant
ACKNOWLEDGMENTS AND AGREEMENTS
Substantial and meaningful involvement of key stakeholders in the risk assessment and risk
identification process of the Company is critical to the success of this engagement. The Company
shall be responsible for ensuring that the identified Company personnel actively participate in
both the planning and execution of this engagement.
DocuSign Envelope ID: 64AB5219-7F01-4FCE-A08A-F5224B3FF819
This document and any attachments thereto may contain information that is confidential, commercially-sensitive,
proprietary, and/or public power utility competitive and financial information in accordance with the provisions of
Texas Government Code, Section 552.101, 552.104, 552.110 and/or 552.133, and may be protected from required
public disclosure.
EXHIBIT B
STATEMENT OF WORK, DRAFTED: June 21, 2017
The Services will not constitute an engagement to provide audit, compilation, review, or
attestation services as described in the pronouncements on professional standards issued by the
AICPA, the Public Company Accounting Oversight Board, or other regulatory body and,
therefore, we will not express an opinion or any other form of assurance as a result of performing
the Services.
Consultant will not make any management decisions, perform any management functions, or
assume any management responsibilities.
Observable inputs such as market data shall be provided by the by the Owner or agreed with
Owner for use in the assessment
The Services will be performed in accordance with the Statement on Standards for Consulting Services
issued by the American Institute of Certified Public Accountants (AICPA).
DELIVERABLES
The following deliverables will be produced during the course of this engagement:
I. Prepare a report of the results of our assessment of the FY 2015 & FY 2016 cost savings to
include the following elements:
1. Executive summary
2. Procedures performed
3. Results of recalculations performed
TIMETABLE
Based on our experience delivering similar engagements, we believe that the services described can be
provided in approximately three (3) weeks.
ENGAGEMENT FEES
The estimated fees for this engagement are estimated not to exceed $60,000 inclusive of travel, based on
the following rates and approximately 231 hours:
Resource Level Hourly Rate
Partner, Principal, Managing
Director $445
Senior Manager $415
Manager $380
Senior Consultant $330
Consultant $280
US India Senior Consultant $91
DocuSign Envelope ID: 64AB5219-7F01-4FCE-A08A-F5224B3FF819
Certificate Of Completion
Envelope Id: 64AB52197F014FCEA08AF5224B3FF819 Status: Completed
Subject: ****City Manager Approval ******Docusign Item 6469-Amend #1
Source Envelope:
Document Pages: 40 Signatures: 6 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Jody Word
Certificate Pages: 6
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Payments: 0 jody.word@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
7/25/2017 7:58:21 AM
Holder: Jody Word
jody.word@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Jody Word
jody.word@cityofdenton.com
Buyer
City of Denton
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Completed
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Karen E. Smith
karen.smith@cityofdenton.com
Interim Purchasing Manager
City of Denton
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Stephen K. Engler
tmetts@deloitte.com
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ID: 870318f4-74af-4b65-9eb0-097f7ef4a271
Jennifer DeCurtis
jennifer.decurtis@cityofdenton.com
Deputy City Attorney
City of Denton
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Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
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ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Jennifer Walters
jennifer.walters@cityofdenton.com
City Secretary
City of Denton
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Sherri Thurman
sherri.thurman@cityofdenton.com
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Robin Fox
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Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
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Jennifer Bridges
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
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Julia Winkley
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Contracts Administration Supervisor
City of Denton
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Sarah Kuechler
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Electronic Record and Signature Disclosure created on: 7/21/2017 1:59:03 PM
Parties agreed to: Stephen K. Engler, Todd Hileman
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by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.