6528 - Supply of Substation Control Cable, 0.Main Solicitation
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Materials Management Department
901-B Texas Street
Denton, Texas 76209
REQUEST FOR PROPOSALS
RFP 6528
The City of Denton is seeking the best value solution for the:
SUPPLY OF SUBSTATION CONTROL CABLES
NIGP CLASS and ITEM
280
30
Issue Date: August 4th, 2017
Response due Date and Time (Central Time):
Thursday, August 24, 2017, 11:00 A.M. C.D.T
Table of Contents
1. INTRODUCTION 3
2. COMMODITY OR SERVICE DESCRIPTION 3
3. MINIMUM QUALIFICATIONS 3
4. SCHEDULE OF EVENTS 4
5. PRE-SUBMITTAL CONFERENCE AND WALKTHROUGH 4
6. CONTRACT TERM 4
7. PRICING 4
8. PRICE ADJUSTMENTS 5
9. COOPERATIVE PURCHASING / PIGGYBACK OPTION 6
10. ADDENDA 6
11. BUSINESS OVERVIEW 6
12. EXCEPTIONS 6
13. SAFETY RECORD Not Applicable 7
14. DISCLOSURES 7
15. ACKNOWLEDGEMENT 7
16. PRODUCT LITERATURE 7
17. EQUIPMENT SCHEDULE Not Applicable 7
18. SUBMITTAL INSTRUCTIONS 7
a. Submission Format 8
b. Electronic Submission Requirements 8
19. EVALUATION PROCEDURES 9
20. CONTACT BETWEEN RESPONDENT AND THE CITY 10
SOLICITATION CHECKLIST 11
ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS 12
ATTACHMENT B-SUBMISSION EXCEPTIONS 15
ATTACHMENT C-SAFETY RECORD QUESTIONNAIRE 16
ATTACHMENT D-REFERENCES 17
ATTACHMENT E-CONFLICT OF INTEREST QUESTIONNAIRE 18
ATTACHMENT F-ACKNOWLEDGEMENT 19
Exhibit 1 Pricing Sheet
Exhibit 2 General Provisions, Standard Terms and Conditions and Appendices
Exhibit 3 Scope of Work or Technical Specifications
Exhibit 4 Sample Monthly Cable Pricing Calculator
Exhibit 5 NOT APPLICABLE
Exhibit 6 NOT APPLICABLE
INTRODUCTION
In accordance with the provisions of Texas Local Government Code, Chapter 252 and 271, the City of Denton (the City) is requesting submissions to contract with an individual or business
with considerable experience in providing goods or services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients.
The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative
methods to deal with municipal challenges, and cost effective solutions.
A firm may submit a solicitation response for one or more of the categories of product or services requested in this solicitation.
COMMODITY OR SERVICE DESCRIPTION
The City is seeking a term contract for the supply of substation control cables to be purchased as needed over the contract term. Significant infrastructure improvements are planned
over the next five years including the upgrade and installation of up to 7 new substations. This contract will be utilized to supply control cables as needed.
The products and services shall be accomplished per all exhibits identified in the table of contents.
MINIMUM QUALIFICATIONS
The following minimum requirements must be demonstrated in order for the submission to be considered responsive to the City of Denton. Any submission received, which is determined to
not meet these mandatory requirements shall be immediately disqualified and rejected as non-responsive.
Three (3) years experience providing similar products or services.
Three (3) references from governmental entities for the products or services requested. The City prefers references from municipalities of similar size.
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide the products or services required in the solicitation, and the individual
or business must have all licensure required by the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml;
Phone 512-463-5578; or email corpcert@sos.state.tx.us.