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6528 - Supply of Substation Control Cable, 3.Statement of Work/ SpecificationsRFP # 6528 EXHIBIT 3 Technical Specifications Supply of Substation Control Cables PURPOSE The City of Denton is providing information that will allow prospective suppliers to prepare submissions to supply Substation Control Cables. The products will be received and distributed through a centralized distribution center located at 901B Texas Street, Denton, TX 76209. Orders will be placed as needed over the contract term. SUBMISSIONS Submissions shall be provided using the submittal forms (Attachments A – F) in the main RFP document and the pricing sheet (Exhibit 1), with supporting documentation as required. Additional information clarifying the supplier’s product may be attached to their submission. Pricing shall include all costs to deliver goods as specified in this specification. Any special fees or commissions, and all freight for delivery to the City of Denton Distribution Center and unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive, thus the City of Denton reserves the right to choose the best valued item from different vendors. SUBSTATION CONTROL CABLES SCOPE: Electrical substation VNTC PVC/Nylon/PVC, unshielded control cable for instrumentation and 600V power within substations. TECHNICAL SPECIFICATIONS FOR SUBSTATION CONTROL CABLES: ASTM B3 and B8 CONSTRUCTION: The conductor shall range from 8 AWG to 12 AWG as specified, in various conductor counts, that are fully annealed stranded bare copper, CLASS C, insulated with a flame retardant Polyvinyl Chloride (PVC) with clear Polyamide (nylon) that shall be lead-free, and sunlight resistant. Each multi-conductor should then be jacketed with a flame retardant, low friction Polyvinyl Chloride (PVC). PVC jackets shall require no lubrication during installation equivalent to Southwire SIMpull®PVC. Unshielded control cable should be tray cable rated, UL listed and rated for 600V. REEL INFORMATION: The reels shall be non-returnable and substantially constructed with diameter sufficient to ensure conductor protection in accordance with NEMA WC 26. The single cable reels shall not exceed 50 inches tall and 36 inches wide, nominal 5,000 foot length reels are preferred by DME. The multiple cable reels shall not exceed 72 inches tall and 48 inches wide, nominal 1000 foot and 2500 foot lengths. The reel shall be lagged or covered with suitable material to provide physical protection for the conductor during transit, ordinary storage, and handling operation. The following information for identification shall be provided on a weather resistant label attached securely to each reel. 1. Name of manufacturer and reel number 2. Description of conductor 3. Footage – nominal 5,000, 2,500, & 1,000 foot length reels are preferred by DME 4. Gross, tare, and net weight of conductor and reel weight 5. Production order number 6. City of Denton purchase order number 7. Date of manufacture 8. A directional arrow on both sides of the reel that shows which way the conductor shall be unrolled. (Directional arrow shall not signify the direction in which the conductor was rolled). (DME standard is set up for the conductor to be unrolled off the top of the reel.) 9. Notation signifying “Do Not Lay Reel Flat” The City of Denton will not award to any cable manufacturer that is not pre-approved. Any new manufacturer that wishes to be considered for future awards must satisfactorily go through the Denton Municipal Electric Commodity/Supplier Approval Request Form and process. If your company would like to be considered for future solicitations, please submit the DME Commodity/Supplier Approval Request form to the City of Denton Purchasing Department. Forms can be requested via email at purchasing@cityofdenton.com. QUALITY CONTROL The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these specifications are met. However, the City reserves the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any or all stages of fabrication at the manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until completion shall be grounds for cancellation of the order or any part thereof. Field failure or field repairs required due to quality control failures or manufacturing procedures shall be the responsibility of the manufacturer. WRITTEN WARRANTY and GUARANTEES Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture. Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. Manufacturer/supplier guarantees that the goods furnished under this specification are of high quality and agrees to replace any goods found to be defective during inspection, installation, or service for a minimum period of 12 months after unit is delivered to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called for in the original order. Replacements must be handled in a professional and timely manner and in no case shall a replacement unit take longer than 60 days to arrive in Denton after first being submitted for replacement. Respondent guarantees that all products quoted and furnished under this agreement will be accepted at any normally used United States approved repair and warranty shop should one be available for the manufacturer’s product quoted. The City of Denton will not accept a manufacturer’s product that was rejected or substandard and then sold to a broker for either resale or scrap that would not be fully warranted by the original manufacturer. The respondent must be an approved distributor by the manufacturer of these products, and is authorized to sell the products to the City of Denton. The respondent also guarantees that the City will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s warranties will be in effect for the life of the contract. SPECIAL DELIVERY REQUIREMENTS Deliveries shall be made between 8:00 AM - 3:00 PM Monday through Friday, excluding holidays. Refer to Item 52 of the General Provisions-Terms and Conditions (Exhibit 2) for a list of City holidays. The Distribution Center does have a forklift and dock available for offloading. ACCEPTABLE MANUFACTURERS DME will only accept submissions from specific manufacturers listed in the approved manufacturers list below. The preferred manufacturer is Southwire SIMpullPVC. Substitutions will be allowed by the following manufacturers, but the substituted material shall be equal or exceed the ratings of the Southwire SIMpullPVC. All substituted material must include a “cut sheet” with the proposal. Prysmian Kerite Okonite General Cable Nexans Olympia Condumex Belden The City has implemented a pre-approval process for substitution commodities and services. The commodity approval form can be obtained via email (laura.hermosillo@cityofdenton.com). Supporting documentation or samples must be submitted for review by Purchasing, Engineering, field crews, QAG (Quality Assurance Group), and the manager of DME. Testing may be required and may take substantial time to review. Vendors are encouraged to submit forms and samples for consideration on the next solicitation for similar items.