6318 - PSA Kirkpatrick Fire 3- contract EXECUTED
Docusign City Council Transmittal Coversheet
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City Council Target Date
Contract Value
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DocuSign Envelope ID: 46BF3254-0557-4EBD-AC29-14DEF89475C4
Design Fire Station #3
PSA
Karen Smith
$652,200
6318
no
4/18/17
N/A
Page 1
CONTRACT #6318
PROFESSIONAL SERVICES AGREEMENT
FOR ARCHITECT OR ENGINEER
THIS AGREEMENT is made and entered into as of this date________________, by and between the
City of Denton, Texas, a Texas municipal corporation, with its principal office at 215 East McKinney Street,
Denton, Denton County, Texas 76201, hereinafter called “Owner” and Kirkpatrick Architecture Studio, with its
corporate office at 100 West Mulberry Street, Denton, Texas 76201 hereinafter called “Design Professional,”
acting herein, by and through their duly authorized representatives.
In consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as
follows:
SECTION 1
EMPLOYMENT OF DESIGN PROFESSIONAL
The Owner hereby contracts with the Design Professional, a licensed Texas architect or engineer, as an
independent contractor. The Design Professional hereby agrees to perform the services as described herein and
in the Proposal, the General Conditions, and other attachments to this Agreement that are referenced in Section
3, in connection with the Project. The Project shall include, without limitation, professional architectural
services in support of the design for the City of Denton Fire Station #3 Project. The project shall be completed
in five (5) separate phases: Phase 1 – Information Gathering and Schematic Design, Phase 2 – Design
Development, Phase 3 – Construction Documents, Phase 4 – Bidding and Negotiations, and Phase 5 –
Construction Administration.
Phase I – Information Gathering and Schematic Design, shall include the following:
1. Zoning/Platting Research – Design Professional will meet with the City of Denton to understand the
constraints and parameters affecting the proposed sites.
2. Programming – Design Professional will meet with all appropriate parties to determine a preliminary
program.
3. Design Meeting – Design Professional will conduct a one and a half day design meeting with the owner.
The meeting will begin with reviewing the owner’s project goals and requirements. Then the program
will be refined and a preliminary floor plan and site plan will be produced.
4. Schematic Design – Design Professional will continue to refine the building’s plan and elevations until
they met the Owner’s requirements. Design Professional will produce a Schematic Design Package for
the Owner’s review and approval. After approval from the Owner, Design Development Phase will
commence. Services in this phase are defined in AIA Document B101, 3.2.
5. Pre-application Submission – Design Professional will submit to the City a site plan, floor plan, and
questions to the City. These plans and questions will be reviewed by the City in advance of the Pre-
application Conference.
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April 18, 2017
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Sustainable Sites
Water Efficiency
Energy and Atmosphere
Materials and Resources
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without
with
outside consultants
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K A S
100 West Mulberry 940/387 .8182tel
Denton,Texas 940/383.0262fax
76201 www.k-a-studio.com
28 March 2017
Mr. Herman Lawson
Special Projects Coordinator
Facilities Management
City of Denton
869 S Woodrow Lane
Denton, Texas 76205
Re: Design Services Fire Station No. 3
Dear Mr. Lawson:
It is a pleasure to again offer services to the City of Denton. We have met with the Fire Department’s
Design Committee and have had several conversations with Deputy Chief Kenneth Hedges. The
understanding we gained has shaped the following proposal.
Project Understanding
We understand the project to use the spaces, arrangements, and concepts that were developed for Fire
Stations No. 2 and No. 4. But, the form, elevations, and materials will reflect to the University of North
Texas’s design guidelines and campus aesthetic. Additionally, the station shall be designed to support a
second truck company and a battalion chief. Thus, from the design of Station No. 2, two sleep rooms
and one shower room will be added, along with two office suites. The dayroom and bunker room will
need to be enlarged to accommodate the larger crew and the tower shall be removed. If necessary, two
of the four days can be reduced from seventy-five to sixty-five feet clear, with the other two being
reduced to fifty feet clear. Finally, a police office will be added,
If the bays aren’t reduced, then a quick estimate finds the total size of the additional scope to be
approximately 1,800 square feet. Adding that additional square footage to the approximate14,000
square feet of Station No. 4 renders a size of approximately 15,800 square feet for Station No. 3.
Preliminary site plans suggest that the bays will not need to be reduced to fit on the site. But if reduced
as discussed above, then approximately 1,000 square feet could be reduced. Our experience suggests
that if the project is sufficiently funded, then the bays will not be reduced.
Using Station No. 2 and recent cost estimate is problematic, since the different form will necessitate a
different structural system. But for us to understand the scale of the project, we used an educated guess
of $395/square foot. This cost is heavily dependent on many factors including the complexity of the
building, the structural system, the building’s veneer, its level of finishes, the level of quality, and the
any specialized components. While understanding that the bays are likely the least cost per square foot
in the building, if we use the same cost factor for the both the full-size bay option and the reduced bay
option then the range of cost is approximately $5,850,000 to $6,250,000.
Scope of Basic Services
KAS’ services include those necessary for the design and preparation of documents for the referenced
Project. We envision the process as collaborative and as such, the scope may change slightly as the
design is developed.
ATTACHMENT BDocuSign Envelope ID: 46BF3254-0557-4EBD-AC29-14DEF89475C4
Page 2 28 March 2017
K A S
The duration of the phases and the following compensation are based upon the re-use of spaces,
adjacencies, and standards developed and used for Station No.2 and No. 4. If significant, additional
changes are made, other than those discussed above, then additional time and compensation may be
required.
In the description of work in each phase, AIA documents are referenced. In the event that there is
conflict between these documents and City of Denton General Conditions for Building Construction
and City of Denton General Conditions to Agreement for Architectural or Engineering Services, the
City of Denton documents shall dictate.
Phase One – Information Gathering and Schematic Design 4 Weeks
1.1. Zoning/Platting Research – KAS will meet with the City of Denton to understand
the constraints and parameters affecting the proposed sites.
1.2. Programming – KAS will meet with all appropriate parties to determine a
preliminary program.
1.3. Design Meeting – KAS will conduct a one-and-a-half-day design meeting with the
owner. The meeting will begin with reviewing the owner’s project goals and
requirements. Then the program will be refined and a preliminary floor plan and site
plan will be produced.
1.4. Schematic Design – KAS will continue to refine the building’s plan and elevations
until they met the Owner’s requirements. KAS will produce a Schematic Design
Package for the Owner’s review and approval. After approval from the Owner,
Design Development Phase will commence. Services in this phase are defined in AIA
Document B101, 3.2.
1.5. Pre-Application Submission – KAS will submit to the City a site plan, floor plan,
and questions to the City. These plans and questions will be reviewed by the City in
advance of the Pre-Application Conference.
Deliverables
D1. Schematic Design Package
D2. Pre-application Package
Phase Two – Design Development 8 Weeks
2.1. Design Development – During this phase the documents produced in the Schematic
Design Phase are further developed. In this phase the mechanical, electrical,
plumbing, and structural systems are refined. Additionally, architectural details such
as for doors and windows are produced. KAS will produce a Design Development
Package for the Owner’s review and approval. After approval from the Owner,
Construction Documents Phase will commence. Services in this phase are defined in
AIA Document B101, 3.3.1 and 3.3.3.
2.2. Construction Cost Estimate – KAS will send the Design Development Package to a
third-party cost estimator for a construction cost estimate.
Deliverables
D3. Design Development Package
D4. Construction Cost Estimate
Phase Three – Construction Documents 14 Weeks
3.1. Contract Documents – In this phase, construction documents and specifications are
produced. Depending on timing and/or the Owner’s wishes, separate Permit and
Construction Sets can be produced.
ATTACHMENT BDocuSign Envelope ID: 46BF3254-0557-4EBD-AC29-14DEF89475C4
Energy Model –
Construction Cost Estimate –
Site Permit Application
Building Permit Application
Deliverables
Pre-Bid Conference and Tour
Addenda
Evaluation of Proposals -
Deliverables
Construction Administration
AIA Document B101,
3.6 AIA Document A201-2007.
Commissioning
Deliverables
ATTACHMENT BDocuSign Envelope ID: 46BF3254-0557-4EBD-AC29-14DEF89475C4
AIA Document B214-2012.
ATTACHMENT BDocuSign Envelope ID: 46BF3254-0557-4EBD-AC29-14DEF89475C4
Non-reimbursable Expenses
Reimbursable Expenses
Consultants –
Additional Services –
ATTACHMENT BDocuSign Envelope ID: 46BF3254-0557-4EBD-AC29-14DEF89475C4
ATTACHMENT BDocuSign Envelope ID: 46BF3254-0557-4EBD-AC29-14DEF89475C4
Exhibit
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relat ionship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Sec tion 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this s ection is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local gov ernment officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: 46BF3254-0557-4EBD-AC29-14DEF89475C4
Attachment B
Continued
X
na
na
4/13/2017
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Certificate Of Completion
Envelope Id: 46BF325405574EBDAC2914DEF89475C4 Status: Completed
Subject: Please DocuSign: City Council Contract 6318 rev
Source Envelope:
Document Pages: 22 Signatures: 5 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Karen E. Smith
Certificate Pages: 6
AutoNav: Enabled
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Time Zone: (UTC-06:00) Central Time (US &
Canada)
Payments: 0 karen.smith@cityofdenton.com
IP Address: 129.120.6.150
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Electronic Record and Signature Disclosure created on: 4/20/2015 9:25:38 AM
Parties agreed to: James Kirkpatrick, Todd Hileman, Robin Fox, Herman Lawson