6579 - IOOF Oakwood Cemetery Fences, 0.Main Solicitation
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Materials Management Department
901-B Texas Street
Denton, Texas 76209
REQUEST FOR PROPOSALS
RFP 6579
The City of Denton is seeking the best value solution for the:
CONSTRUCTION OF IOOF AND OAKWOOD CEMETERY FENCES
NIGP CLASS and ITEM
988
15
Issue Date: September 29, 2017
Response due Date and Time (Central Time):
Tuesday, October 31, 2017, 11:00 A.M.
Table of Contents
1. INTRODUCTION 3
2. PROJECT DESCRIPTION 3
3. MINIMUM QUALIFICATIONS 3
4. SCHEDULE OF EVENTS 4
5. PRE-SUBMITTAL CONFERENCE AND WALKTHROUGH 4
6. CONTRACT TERM 4
7. PRICING 4
8. PRICE ADJUSTMENTS 4
9. QUANTITIES 5
10. LIQUIDATED DAMAGES 5
11. ADDENDA 5
12. BUSINESS OVERVIEW 6
13. EXCEPTIONS 6
14. SAFETY RECORD 6
15. DISCLOSURES 6
16. ACKNOWLEDGEMENT 6
17. SUBMITTAL INSTRUCTIONS 6
a. Submission Format 7
b. Electronic Submission Requirements 8
18. EVALUATION PROCEDURES 8
19. CONTACT BETWEEN RESPONDENT AND THE CITY 9
SOLICITATION CHECKLIST 11
ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS 12
ATTACHMENT B-SUBMISSION EXCEPTIONS/CLARIFICATIONS 15
ATTACHMENT C-SAFETY RECORD QUESTIONNAIRE 16
ATTACHMENT D-REFERENCES 18
ATTACHMENT E-CONFLICT OF INTEREST QUESTIONNAIRE 22
ATTACHMENT F-ACKNOWLEDGEMENT 23
Exhibit 1 Pricing Sheet
Exhibit 2 General Provisions, Standard Terms and Conditions and Appendices
Exhibit 3 Scope of Work or Technical Specifications
Exhibit 4 Technical Drawings or Plans
Exhibit 5 NOT APPLICABLE
Exhibit 6 NOT APPLICABLE
INTRODUCTION
In accordance with the provisions of Texas Local Government Code, Chapter 252 and 271 or the Government Code 2269, The City of Denton (the City) is requesting submissions to contract
with an individual or business with considerable experience in providing services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton
in a sealed submission.
The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients.
The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative
methods to deal with municipal challenges, and cost effective solutions.
PROJECT DESCRIPTION
The City is seeking a contract for the construction of IOOF and Oakwood Cemetery Fences.
The construction services shall be accomplished per all exhibits identified in the table of contents.
MINIMUM QUALIFICATIONS
The following minimum requirements must be demonstrated in order for the submission to be considered responsive to the City of Denton. Any submission received, which is determined to
not meet these mandatory requirements shall be immediately disqualified and rejected as non-responsive.
Three (3) years experience providing similar services.
Three (3) references from governmental entities for the services requested. The City prefers references from municipalities of similar size.
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide the products or services required in this solicitation, and the individual
or business must have all licensure required by the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml;
Phone 512-463-5578; or email corpcert@sos.state.tx.us.
Submittal documents including a cover sheet, Solicitation Checklist, Attachments A -F and Exhibit 1, per the method described in SUBMITTAL INSTRUCTIONS.
SCHEDULE OF EVENTS
The City of Denton reserves the right to change the dates indicated below:
Solicitation Schedule:
Issue Solicitation: 09/29/2017
Pre-submittal conference 10/19/2017 at 1:30 PM CST
Deadline for Questions: 10/20/2017 at 11:00 AM CST
Deadline for Submission (DUE DATE): 10/31/2017 at 11:00 AM CST
The City of Denton is using the solicitation ‘Issue Date’ as noted in the Schedule of Events above as the official 30 day notification requirement for an interview with a firm.
PRE-SUBMITTAL CONFERENCE
A non-mandatory, pre-solicitation conference will be available to interested contractors. Attendance at the pre-solicitation conference is strongly encouraged prior to submission of
a response. The conference will be held on October 19, 2017 at 1:30 PM in the Purchasing Conference Room, 901B Texas Street, Denton, Texas 76209.
Internet link to meeting location:
http://maps.google.com/maps?f=q&source=s_q&hl=en&geocode=&q=901b+Texas+Street,+Denton,+TX&aq=&sll=37.0625,-95.677068&sspn=45.332616,107.929687&ie=UTF8&hq=&hnear=901+Texas+St,+Denton,+Texas+76209&z=16
CONTRACT TERM
It is the intention of the City of Denton to award a contract for construction of the project as described in the drawings and specifications. Materials and services undertaken pursuant
to this solicitation will be required to commence within fourteen (14) days of delivery of a Notice to Proceed.
The Contract shall commence upon the issuance of a Notice to Proceed by the City of Denton and shall automatically expire upon completion of the work and acceptance by the City of Denton.
PRICING
Only firm pricing with no escalation will be accepted for this project. Unit Pricing in Exhibit 1 shall include all fees and costs to provide the goods and services to the City.
PRICE ADJUSTMENTS
Price adjustments will not be allowed for this project unless a change in scope is approved that increases or decreases the amount of work required.