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6590 - Professional Engineering Services, 3.Statement of Work/ Specifications City of Denton, Texas Request for Qualifications #6590 Statement of Work Exhibit #3 Professional Engineering Services A: INTRODUCTION In accordance with the provisions of Texas Government Code, Chapter 2254, the City of Denton (City), a home-rule city of the State of Texas, is requesting submissions to select at least one firm with demonstrated experience in providing Professional Engineering services. Firms may submit on any and all of the individual categories of work relating to design, project management and construction phase assistance of City public works infrastructure as described in this document. The responses shall be submitted to the City of Denton in a sealed submission. The awarded firm(s) shall have the ability to accomplish all aspects of the requested services. B: SCOPE OF WORK Description of Work The City of Denton is seeking to award at least one task order contract per work category with a two year minimum contract life and the option to renew for a third year. Other contracts for specific projects may be awarded to qualified responders Major work categories include: Project Management Development Review Design of Roadways, Intersections and Bridges Design of Traffic Signals and Street Lights Design of Wastewater Infrastructure Design of Water Infrastructure Design of Storm Water Infrastructure Basic services for project management include (but are not limited to); Development of a complete project scope, schedule and budget Coordination with internal and external stakeholders Public engagement through public meetings, notices, etc… Provide timely project updates and reports from through all phases of the project Assistance in acquiring right of way and easements necessary to construct the project Managing project risks, challenges and opportunities Managing the project budget and recommend invoices for approval Regular project coordination meetings with appropriate stakeholders Reports to the City Engineer or approved designee to deliver projects assigned Basic services for development review include (but are not limited to); Review development site plans, infrastructure plans, construction plans, and construction specifications for conformance with the City’s development guidelines and ordinances Coordination with the developer and developer’s engineer Provide comments on submittals to the City for submittal to the developer and developer’s engineer Provide representation for the City in meetings regarding assigned development plans with the developer, developer’s engineer, and internal and external stakeholders. Basic Services for design categories include (but are not limited to); Acquisition of data required to complete the project design Preliminary engineering Environmental assessment Traffic studies Engineering design Preparation of construction plans Specifications, and contract bid documents Application for and receipt all required permits Attending project status, pre-bid, and preconstruction meetings Construction phase assistance and close-out Assistance in public engagement Assistance in coordinating with internal and external stakeholders Providing sealed project “As-Built” drawings upon completion of each project Additional services not included in basic services, may be requested by the City in writing and would be executed only upon acceptance by both parties of the scope and costs of each additional services. C: EXPECTATIONS OF CITY DURING AND AFTER CONCLUSION OF PROJECT The City wants to work with the successful firm for seamless start-to-finish project completion. Our expectations include all services listed in B: Scope of Work. RFQ submissions and subsequent documentation will comply with all Federal, State, County and City laws, regulations, and licensing. The successful firm will provide a competent and experienced contract administration liaison to work with the City and any selected contractor(s). Deliverables and specific project scopes will be determined in writing for each project awarded under this RFQ. D: OBJECTIVES To provide qualified professional engineering services to accomplish the needs of the City of Denton’s capital improvements plan. E: PROFESSIONAL SERVICES REQUESTED All engineering services will be performed under the direct supervision of a Registered Professional Engineer licensed to practice in the State of Texas. The Engineer will seal all documents requiring the seal of a Professional Engineer. The services will meet or exceed the minimum standards of practice established by the Texas Board of Professional Engineers. Firm must be registered by the State of Texas to provide services in the State. All fees and taxes are the responsibility of the offeror. Include copies of current licenses or certifications of the lead Engineer and any other firm employee that will be signing and/or sealing official documents. The firm shall not substitute or replace the lead Engineer or any other major staff involved with this contract without the written acceptance by the City of Denton. F: FIRM RESPONSIBILITIES The successful firm(s) shall perform all necessary actions as defined by each awarded contract that results from this RFQ. Due to the uniqueness and variability of projects subject to this RFQ, Firm responsibilities and project scopes, schedules and budgets shall be negotiated and agreed upon in writing at the time services are required. G: CITY RESPONSIBILITIES Similar to the Firm’s responsibilities above, the City shall perform all necessary actions as defined by each awarded contract as a result of this RFQ. Due to the uniqueness and variability of projects subject to this RFQ, the City’s responsibilities shall be negotiated and agreed upon in writing at the time services are required. H: PRICING Compensation for each contract shall be negotiated on a cost plus expenses basis. Payment will be made within 30-days of receipt of Firm’s monthly invoice to be paid per the Firm’s rate schedule attached to each contract resulting from this RFQ. Any travel will be reimbursed at cost ONLY after receipts are received, verified and approved. Travel reimbursement would only be applicable if Engineer is traveling outside a 75-mile radius from the City of Denton and must use the gsa.gov website for mileage reimbursement. Travel outside the 75-mile radius must be approved in advance by the City.