6589 - Construction Materials Testing, 0.Main Solicitation
/
Materials Management Department
901-B Texas Street
Denton, Texas 76209
REQUEST FOR QUALIFICATIONS
RFQ 6589
CONSTRUCTION MATERIALS TESTING
FOR THE CITY OF DENTON
NIGP CLASS and ITEM
907
42
Issue Date: October 20, 2017
Response due Date and Time (Central Time):
November 16, 2017, 11:00 A.M.
Table of Contents
1. INTRODUCTION 3
2. SERVICE DESCRIPTION 3
3. MINIMUM QUALIFICATIONS 3
4. SCHEDULE OF EVENTS 4
5. CONTRACT TERM 4
6. PRICING 4
7. ADDENDA 4
8. BUSINESS OVERVIEW 5
9. STATEMENT OF QUALIFICATIONS 5
10. EXCEPTIONS 5
11. SCHEDULE AND BUDGET COMPLIANCE SCHEDULE 5
12. REFERENCES 6
13. DISCLOSURES 6
14. ACKNOWLEDGEMENT 6
15. SUBMITTAL INSTRUCTIONS 6
a. Submission Format 7
b. Electronic Submission Requirements 7
16. EVALUATION PROCEDURES 7
17. CONTACT BETWEEN RESPONDENT AND THE CITY 9
SOLICITATION CHECKLIST 10
ATTACHMENT A-BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS 11
ATTACHMENT B-SUBMISSION EXCEPTIONS 13
ATTACHMENT C- SCHEDULE & BUDGET COMPLIANCE FORM 14
ATTACHMENT D-REFERENCES 18
ATTACHMENT E-CONFLICT OF INTEREST QUESTIONNAIRE 19
ATTACHMENT F-ACKNOWLEDGEMENT 20
Exhibit 1 Not Applicable
Exhibit 2 General Provisions, Standard Terms and Conditions and Appendices
Exhibit 3 Scope of Work
INTRODUCTION
In accordance with the provisions of Texas Government Code, Chapter 2254, the City of Denton (the City) is requesting submissions to contract with an individual or business with considerable
experience in providing the services of this solicitation. The responses shall be submitted to the City of Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using innovative approaches to providing services that represent the best value to their clients. The awarded
individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative methods to deal
with municipal challenges, and cost effective solutions.
SERVICE DESCRIPTION
The City is seeking a professional services contract for construction material testing and geo technical investigation.
The products and services shall be accomplished per all exhibits identified in the table of contents.
MINIMUM QUALIFICATIONS
The following minimum requirements must be demonstrated in order for the submission to be considered responsive to the City of Denton. Any submission received, which is determined to
not meet these mandatory requirements shall be immediately disqualified and rejected as non-responsive.
A demonstrated competence in providing construction materials testing.
Five (5) references from governmental entities for the services requested. The City prefers references from municipalities of similar size.
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide the products or services required in the solicitation, and the individual
or business must have all licensure required by the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml;
Phone 512-463-5578; or email corpcert@sos.state.tx.us.
Submittal documents including a cover sheet, Solicitation Checklist, Statement of Qualifications, Attachments A -F and any additional requirements, per the method described in SUBMITTAL
INSTRUCTIONS.
SCHEDULE OF EVENTS
The City of Denton reserves the right to change the dates indicated below:
Solicitation Schedule:
Issue Solicitation: 10/20/2017
Deadline for Submission of Questions: 11/06/2017 at 11:00 AM CST
Deadline for Submission of Responses: 11/16/2017 at 11:00 AM CST
The City of Denton is using the solicitation ‘Issue Date’ as noted in the Schedule of Events above as the official 30 day notification requirement for an interview with a firm.
CONTRACT TERM
It is the intention of the City of Denton to award a contract for a one (1) year period. The City and the Awarded Contractor shall have the option to renew this contract for an additional
two (2) one-year periods. Materials and services undertaken pursuant to this solicitation will be required to commence within fourteen (14) days of delivery of a Notice to Proceed.
The Contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council, unless either
party notifies the other prior to the scheduled renewal date in accordance with the provision of the section titled “price adjustments”, or the section(s) titled “termination” in Exhibit
2. At the sole option of the City of Denton, the Contract may be further extended as needed, not to exceed a total of six (6) months.
PRICING
This contract is for professional services as defined in the Texas Government Code 2254 and price shall not be solicited. The City will select a firm on the basis of demonstrated competence
and qualifications to perform the services described in this RFQ. Once the most qualified firm is selected, a fair and reasonable price will be set. The professional fees under this
contract may not exceed any maximum provided by law.
Compensation will be negotiated with the most highly qualified and experienced firm. Professional services will include the Professional’s schedule of document preparation costs, as
well as hourly rates. Upon completion of the work, the Professional will provide electronic files, plots, maps, exhibits, field notes, and/or other materials as requested by the City.
ADDENDA
Respondents are required to acknowledge addenda with their submission. Respondents will be responsible for monitoring the City of Denton Purchasing website at www.dentonpurchasing.com
to ensure they have downloaded and signed all addenda required for submission with their submission. Respondents should acknowledge each individual addendum on Attachment F.