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6400 - Computer Aided Dispatch Sys, Mobile Data Sys, Law Records Mgmt Sys & Fire Records Mgmt Sys, 3.Statement of Work/ Specifications (15) Description of Capability Spec Bidders Response ImportanceBidder Comment Law Enforcement RMS ID General Requirements Law RMS General Requirements Security Once a report has been finalized and approved by the appropriate level LGen-1Important supervisor, access to edit the report can be locked out without the intervention of Not Answered an authorized user. The ability to restrict access to individual records related to persons and activities LGen-2Mandatory Not Answered is performed by an authorized user. LGen-3Mandatory RMS records are accessible from mobile devices, with authorization.Not Answered RMS records are accessible by external, workstations from other jurisdictions, LGen-4Mandatory Not Answered with authorization, including a configurable dashboard. LGen-5Mandatory Advanced Authentication methodology is provided for access security.Not Answered Access to the RMS module can be restricted on a jurisdiction, workstation, user LGen-6Important Not Answered and function basis. LGen-7Mandatory Data related to juveniles can be designated as juvenile records.Not Answered Access to juvenile records can be restricted on a jurisdiction, workstation, user LGen-8Mandatory Not Answered and function basis. Views of data can be separated by jurisdiction, agency, department, discipline LGen-9Mandatory Not Answered and bureau with a department. The system will Interface with LiveScan, AFIX Tracker, TxDOT CRIS and LGen-10Mandatory Not Answered CRASH, LexisNexis Coplogic, and Tyler Brazos. The system has the ability to Import media and data from Brazos system through LGen-11Mandatory Not Answered an interface. The above referenced interface to Brazos system will import, at a minimum, the following: LGen-12Mandatory Citations : Traffic and non-trafficNot Answered LGen-13Mandatory Parking citationsNot Answered LGen-14Mandatory Tow Not Answered LGen-15Mandatory Field interview Not Answered Basic Capabilities LGen-16Mandatory LERMS records fully integrate with the CAD software.Not Answered Full integration includes automatic, seamless transfer of critical information LGen-17Mandatory Not Answered between CAD, mobile computing, and LERMS. LGen-18Mandatory LERMS records functions are provided by the same vendor as CAD.Not Answered LGen-19Mandatory LERMS records functions are provided by the same vendor as mobile data.Not Answered LGen-20Mandatory All modules will be compliant with HIPAA standards where applicable.Not Answered Drop down lists throughout the application, in all modules, utilize common data LGen-21Mandatory Not Answered and do not require separate entry for similar fields. Drop down lists throughout the application, in all modules, remain in synch as LGen-22Mandatory Not Answered changes are made to the list data. LGen-23Mandatory The software allows for agency defined colors on all forms and screens.Not Answered LGen-24Mandatory The software allow toolbars and toolbar buttons to be agency defined.Not Answered The software allows timely (as defined by the City policy) patches and updates to LGen-25Mandatory be distributed and deployed to remote and mobile workstations from a single Not Answered management console. LGen-26Mandatory The system allows merge/unmerge of records based upon user rights. Not Answered Page 1 of 4 The system supports forms incorporating dynamic data entry user interfaces. LGen-27Mandatory For example, if data entered in field of a form has a certain value, other fields of Not Answered that form can be made mandatory entry fields. The system, at a minimum, supports the capture/transfer from CAD of the following data elements for each CAD event: LGen-28Mandatory Event numberNot Answered Report number (configurable by agency to replicate event number as report LGen-29Mandatory Not Answered number) LGen-30Mandatory Event locationNot Answered LGen-31Mandatory Event type - initialNot Answered LGen-32Mandatory Event type - finalNot Answered LGen-33Mandatory Caller locationNot Answered LGen-34Mandatory Caller nameNot Answered LGen-35Mandatory Alternate call back numberNot Answered LGen-36Mandatory Event priority.Not Answered LGen-37Mandatory Call Back field (date and time)Not Answered LGen-38Mandatory Free-form text fieldsNot Answered LGen-39Mandatory Disposition (unlimited)Not Answered LGen-40Mandatory Time call receivedNot Answered LGen-41Mandatory Time dispatchedNot Answered LGen-42Mandatory Time first unit respondedNot Answered LGen-43Mandatory Time first unit arrivedNot Answered LGen-44Mandatory Time first unit clearedNot Answered LGen-45Mandatory Time last unit clearedNot Answered The system, at a minimum, supports the capture/transfer from CAD of the following data elements for each unit logged on during a day/shift: LGen-46Important Unit IDNot Answered LGen-47Important Vehicle IDNot Answered LGen-48Important MDC log in timesNot Answered LGen-49Important MDC log out timesNot Answered LGen-50Important Personnel assignedNot Answered The system supports the capture/transfer from CAD of the following, at a minimum, data elements for each event to which the unit was assigned: LGen-51Important Time dispatchedNot Answered LGen-52Important Time acknowledgedNot Answered LGen-53Important Time enrouteNot Answered LGen-54Important Time arrivedNot Answered User defined milestones (To include statuses such as staging, fire under LGen-55Important Not Answered control, fire knocked down, rescue complete). LGen-56Important Time departed for transportNot Answered LGen-57Important Time arrived for transportNot Answered LGen-58Important Time availableNot Answered LGen-59Important Time clearedNot Answered All run data required for completing incident reports, is available to an authorized user at any time. The intent of this requirement is to insure that it is not LGen-60Important Not Answered necessary for a unit to wait until an event is closed before they can complete their report. Page 2 of 4 Once a report is completed and approved by the appropriate supervisor, can be LGen-61Important locked and made non-editable without the intervention of an authorized user with Not Answered appropriate security designation(s). The system provides a method, including full audit trail information, for an LGen-62Mandatory Not Answered authorized user to re-open a report for changes. The system allows notification to assigned detective when report has been LGen-63Mandatory Not Answered modified. LGen-64Mandatory All CAD data fields will be available/accessible from the LERMS.Not Answered The system allows any active workstation to print to any printer available on the LGen-65Important Not Answered network. LGen-66Mandatory An authorized user is capable of generating hard-copy incident reports.Not Answered See Law Master Name Worksheet for A Master Name Index (MNI) is provided. LGen-67Mandatory Not Answered details. See Law Master Vehicle Worksheet A Master Vehicle Index (MVI) is provided. LGen-68Mandatory Not Answered for details. Reporting The system provides user maintainable workflow defined by report, by user and by department (agency), e.g., Report submitted -> Supervisor review -> Report LGen-69Mandatory Not Answered returned to officer for correction if necessary -> Report resubmitted -> Supervisor approval. The system has the ability to identify outstanding reports by personnel name and LGen-70Mandatory Not Answered ID. The report-writing package is capable of referencing and including data in reports LGen-71Important Not Answered across all disciplines. The system is able to generate electronic NIBRS reports for submission to the LGen-72Mandatory Not Answered State and or Federal agencies as required. LGen-73Important The system provides an analysis report of consumable inventory.Not Answered Provide report redaction capabilities, i.e. the ability to omit victim names, social LGen-74Mandatory Not Answered security numbers, personnel information, etc. The system is able to generate reports including, at a minimum, the following schedule-related data: LGen-75Important Days workedNot Answered LGen-76Important Hours workedNot Answered LGen-77Important Vacation requestsNot Answered LGen-78Important Swap days / HoursNot Answered LGen-79Important Sub-hours / daysNot Answered Testing Software Updates and Patches The LERMS can test all vendor-provided updates and patches prior to LGen-80Important Not Answered implementation on the live system. All patches and updates will be implemented and evaluated on the test system LGen-81Important Not Answered prior to installation on the production system. Testing updates and patches do not impact the live system. Testing can operate LGen-82Important Not Answered concurrently with the live system without system degradation. LGen-83Important The testing system can be physically separate from the live system.Not Answered The selection of a workstation working with either the live or test system is LGen-84Important Not Answered performed at the workstation. The testing system can be updated and restarted without impacting the live LGen-85Important Not Answered system. Training LGen-86Important The system used for training is equivalent to the live system.Not Answered Page 3 of 4 LGen-87Important The vendor will provide system operation training to all agency system operators.Not Answered The vendor will provide system administration training to agency-defined system LGen-88Important Not Answered administrators. The vendor will provide train-the-trainer training to agency-defined personnel LGen-89Important Not Answered designated as system trainers. LGen-90Important Operating the training system does not impact the live system. Not Answered The training system can operate concurrently with the live system without system LGen-91Important Not Answered response degradation. The selection of a workstation working with either the live or training system is LGen-92Important Not Answered performed at the workstation. The workstation can be switched between the training and live system without LGen-93Mandatory Not Answered impacting the live system. LGen-94Important The vendor provides web-based system and component training.Not Answered LGen-95Important The vendor provides video-based system and component training.Not Answered LGen-96Important Training documentation will be provided by the vendor.Not Answered LGen-97Important Training documentation will be provided in hard copy and electronic format.Not Answered The training documentation provided by the vendor can be edited/customized by LGen-98Important Not Answered the agency. The training system stays current with the versions of all components of the live LGen-99Important system to stay in sync. The agency is able to synchronize the live and training Not Answered systems. The agency can clear all incidents from training databases and reset the incident LGen-100Important Not Answered and case numbering sequences for the training system. The training system can be updated and restarted without impacting the live LGen-101Important Not Answered system. Page 4 of 4