7037 - Generator Services, 3.Statement of Work/ Specifications
The respondent’s submission shall have accurately described your understanding of the objectives and scope of the requested products and services and provided an outline of your process
to implement the requirements of the Scope of Work and Services. It is anticipated that the scope of work will include, at a minimum, the following:
A. PURPOSE:
The intent of this document is to provide interested vendors with sufficient information to enable them to prepare and submit bids for consideration by the City of Denton (City) for
Generator Services for various city buildings and locations. The generator sizes range from 11.5KW to 400KW. The generator services will be performed on an as needed basis to assist
the City with replacement and maintenance of existing units. The scope of services is to include but not limited to the following:
GENERATOR:
1.) Bi-Annual Preventative Maintenance
2.) Installation/Removal of Equipment
3.) Repairs
4.) Annual Oil Analysis
5.) Annual Load Test
Brands of Existing Units included, but not limited to:
Onan Generac
Cummins Stewart & Stevenson
Kohler WhisperWatt
B. SCOPE OF SERVICES:
The contractor will be responsible for repairs on an as needed basis or per the request of a City staff representative. Transfer switches/components will also be included. The contractor
will also be responsible for annual preventative maintenance on all existing generators (see below). The contractor will assist City staff with proper sizing, specifications and estimates
for new installations and/or replacements. Fuel removal services will be requested if or when necessary.
Annual Preventative Maintenance
1.) Oil change and filter replacement, if applicable (oil, fuel, water)
2.) Check battery and charging system
3.) Check condition of air filter, replace, if applicable
4.) Check fuel system
5.) Check coolant system
6.) Check automatic transfer switch, if applicable
7.) Run and test unit to ensure performance is to specification
Phase 1: Field Investigation
1.) Review the existing materials, drawings, reports, or other available documents prepared by City staff on the proposed project.
2.) Review the proposed project scope.
3.) Review the existing infrastructure in the facility.
4.) Quote product and labor costs.
Phase 2: Review Material and Labor Options with City Staff
1.) This phase will consist of review of quotes and materials options with City staff.
2.) This phase may also include detailed specifications and implementation schedule, prepared and proposed by the contractor.
C. PROJECT CONTROL:
1.) Contractor is required to have an emergency maximum response time of one (1) hour.
2.) Contractor shall communicate with designated City representatives on a regular basis or as determined necessary by the Facilities Management Department staff/project manager to review
progress and provide necessary guidance to the contractor in solving problems which may arise.
3.) The Contractor will, after each visit, submit brief written summaries of the work accomplished during the reporting period, work to be accomplished during the subsequent reporting
period, real or anticipated problems and notification of any significant deviation from previously agreed upon work plans.
4.) Within 10 working days of the award of a project, the Contractor will submit to the City’s project manager for approval, a work plan which includes the following:
a. The Contractor’s name and titles of personnel assigned to the project.
b. The time-phased plan for completing the project.
5.) Invoices will be required for verification of generator materials and labor charges. Verification will be based on the number of Technician hours worked on the project.
NOTE: The City of Denton Facilities Management shall select all brands and type of equipment and supplies.