7025 - CIP Program Management, 3.Statement of Work/ Specifications
Request for Qualifications
Program Management Services for Capital Projects
PROJECT NAME: 7025 – Program Management Services for Capital Projects.
INTRODUCTION
In accordance with the provisions of Texas Government Code, Chapter 2254, the City of Denton (City), a home-rule city of the State of Texas, is requesting submissions to select a firm
with demonstrated experience in providing program management services for Engineering’s Capital projects throughout City of Denton.
BACKGROUND
The City of Denton Engineering Capital Project program for FY 2019-2020 consists of $330 Million in Capital Projects
All firms that are the top ranked finalists through the evaluation phase will be interviewed by the evaluation team.
Your Statement of Qualifications with one (1) hard and one (1) PDF copy should be forwarded to the following address:
City of Denton
Materials Management
RFQ # 7025 – Program Management services for Capital Projects
901-B Texas St.
Denton, TX 76209
For question/clarifications please contact Harsh Oberoi, Assistant Purchasing Manager at harsh.oberoi @cityofdenton.com.
SCOPE OF WORK
Program Management: Program Management services are required for Engineering’s Capital Projects Programs (CIP) throughout the City of Denton. The Engineering CIP program consists of
infrastructure improvement projects such as water distribution, wastewater collection, road widening and realignment, drainage improvements, traffic and mobility improvements and partnership
with
TXDot projects. These projects can involve one or more of the different project types listed below and are handled in all stages from inception through construction and close out.
Program management activities shall include but not be limited to:
Program and project management and planning support
Provide program and project management expertise and services
Attend program and project meetings
Assist with developing program and project schedules and sequencing plans
Assist with documenting and updating documentation related to Engineering and Capital Project’s Process
Provide technical support for program management
Maintain program and project records
Assist with creation of records, documents, statistics, and any other types of support for program management, project management, project scheduling, record needs, or any other type
of program recordkeeping needs
Provide any other program and project related support that will aid in managing The Engineering Division’s CIP execution
Tracking and reporting for:
Project plans and schedules
Project and material status
Incorporate history for the program for times preceding this contract to insure continuity of tracking
Prepare dashboards for reporting to management
Other reporting as required
Site and route selection support
Research to aid in identifying potential sites and routes and creating documents that will describe optional and proposed sites and routes
Identify any environmental or historical areas that could pose limitations for the use of any part of a potential route or site
Coordinate with state agencies that may have jurisdiction over aspects of land use
Prepare maps, displays, and information for internal and external meetings and records
Arrange for, or assist with arranging for, public meetings
Provide computer resources for responses at public meetings
Prepare, or assist with preparation of, project information sheets for public involvement activities or to support other requirements
Assist with meetings
Provide other documents or research as assigned
Meeting support (internal, Public Utility Board, City Council, etc.)
Assist with periodic project coordination meetings (preparation for and reporting)
Assist with scheduling meetings or insuring that deadlines for formal meetings are met
Prepare meeting agendas and minutes
Prepare or assist with preparing presentations
Gather and maintain data and statistics to support meeting needs
Provide other support as required
Professional Engineering Services: Services are required by a professional engineering firm to provide general and technical oversight for the program management services and construction
inspection services and to serve as a consultant should special technical issues arise related to construction inspection or in the event that Capital Projects requires other engineering
support related to technical problems with construction or program or project management. Professional engineering services obtained as a part of this contract are not intended to
be involved in design of capital projects but may be called on to provide engineering expertise for evaluation of problems, assisting to resolve technical issues related to construction
or construction inspection, evaluation of routes or sites for suitability or feasibility, generally supporting program or project management efforts, or providing other types of technical
support related to program or project management.
All professional engineering services will be performed under the direct supervision of a Registered Professional Engineer licensed to practice in the State of Texas. The Engineer will
seal all documents requiring the seal of a Professional Engineer. The services will meet or exceed the minimum standards of practice established by the Texas Board of Professional
Engineers.
Include copies of current licenses or certifications of the lead Engineer and any other firm employee that will be signing and/or sealing official documents.
The firm shall not substitute or replace the lead Engineer or any other major staff involved with this contract without the written acceptance by the City of Denton.
Additional Services: Additional professional engineering or other services, not included in the above categories, may be requested by the city in writing and shall be executed only
upon acceptance by both parties of the scope and costs of each additional service.
Requirement for Statement of Qualifications
The successful firm shall perform all necessary actions to provide program management services for CIP projects. These actions shall include:
Your Statement of Qualifications should include the following information:
Name, address, phone, contact, and email address, and brief description of firm.
Resumes of key personnel to be assigned to this project, no more than one page per engaged consultant, max 10 pages total.
A one to three-page narrative as to firm’s interest, abilities and qualifications related to this project.
Describe other similar projects completed or in process by the firm and key personnel pertinent to the relative project, include scope and nature of work, Dollar value of the project,
challenges faced and resolved.
Include 3 to 5 reference from municipalities or organizations similar in size/operations to City of Denton with their contact information (name, phone, and e-mail address).
Provide examples of knowledge, expertise, and/or experience with other similar, related work.
Provide a schedule with days or weeks with the firm’s methodology to complete the scope of work desired by the City of Denton
The Proposing Firm must be registered by the State of Texas to provide any services which are required to complete this project, and the Firm must have all professional licensure required
by the State to provide any services required to complete this project. Proof of this registration must be included as part of the submittal.
Detail how your firm meets the evaluation criteria as outlined in Section 5.
Schedule of Activities
The following is the proposed schedule for this project unless noticed below.
Submit Proposal/Statement of Qualifications: April 2nd 2019, 11:00 A.M. CST
Review Proposal/Statement of Qualifications: April 29th, 2019
Interview Firms: May – June, 2019
Select Firm: June, 2019
City Council Action Item for Consideration: July, 2019*
Issue Notice of Award/Sign Contracts: July, 2019 *
*These dates are tentative based on City Council schedule