7064 - Supply of DEC Lubricating Oil, 3.Statement of Work/ Specifications (2)IFB 7064
EXHIBIT 3
Technical Specifications
Supply of Wärtsilä Gas Engine Lubrication Oil
PURPOSE
The City of Denton is providing information that will allow prospective suppliers to prepare submissions to supply a bulk quantities of Chevron HYDAX 5200 Low Ash Gas Engine lubrication
oil. The product will be received at the Denton Energy Center, which is located at 8161 Jim Christal Road, Denton TX, 76207.
SUBMISSIONS
Submissions shall be provided using the Exhibit 1, with supporting documentation as required. Additional information clarifying the supplier’s product may be attached to their submission.
Pricing shall include all costs to deliver goods as specified in this specification. Any special fees or commissions, and all freight for delivery to the Denton Energy Center must
be included in the quoted price. Item pricing shall be mutually exclusive, thus the City of Denton reserves the right to choose the best valued item from different vendors.
QUALITY CONTROL
The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these specifications are met. However, the City reserves
the right to sample and test all products at time of delivery. Visible signs of contamination at time of delivery will result in the product being rejected.
WRITTEN WARRANTY and GUARANTEES
Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture.
Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. Lube oil Manufacturer/supplier guarantees
that the products furnished under this specification are of virgin quality. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called
for in the original order.
The respondent must be an approved distributor by the manufacturer of these products, and is authorized to sell the products to the City of Denton. The respondent also guarantees that
the City will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s warranties will be in effect for the life of the contract.
SPECIAL DELIVERY REQUIREMENTS
Deliveries shall be made between 8:00 AM - 12:00 PM Monday through Friday, excluding holidays to Denton Energy Center, 8161 Jim Christal Road, Denton, TX 76207. The location does not
have pumping equipment to off load oil.
TECHNICAL REQUIREMENTS
Engine Oil
SUPPLIER
BRAND NAME
VISCOSITY
BN
SULPHATED ASH (%M/M)
CHEVRON (TEXACO + CALTEX)
HDAX 5200 LOW ASH GAS ENGINE OIL
SAE 40
5.3
0.48
Validated gas engine oils based on API Gp II and IV base oils
ACCEPTABLE MANUFACTURERS
DME will only accept submissions from the specific manufacturers listed in the approved manufacturers list below due to compatibility with current products being used.
Chevron (Texaco + Caltex)