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19-693 - 5815 ORD and Executed Amendment No. 1 Utilitec Bill Printing ServicesR '; c ., L , ; 1 • ! ' 1 • ! ' ' r • r : r; . r : • r • r • r r . r r , . • • r 1 ' . . - . i . ., i` ., " ' ` i ... . , ` A + i ' a - • , ' ' .. . . . i ! ! r i ; . , • *` ` , ! ' ` ' ` • r i ` . " r SECTION 2. This ordinance shall become effective immediately upon its passage and approval, I'a r ai tu a c v; lhr5, ordinance was made by "'";, ,' and seconded by ` ° " ` „ a , ,'a' _ _x the ordinance was passed and approved by the following vote [j - : Jo Ryan, District 4: . Deb A intor, At Large Place 5: Paul Meltzer, At Large Place 6: i _ PASSED AND APPROVED this the n day of _ ___ __ , 2019. o 1 1, a= — .—""—..._ _—_.. C"I 1 1 "'e N"I"" MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY. W µ-; u ,, r . -; --...... _._._. --- APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: 4 ,°., r° __-_-_ ...... " . w.. DocuSignEnvelopeID: 51A62719-A5C1-42A9-9712-AF62DF0E7504 DocuSignEnvelopeID: 51A62719-A5C1-42A9-9712-AF62DF0E7504 THESTATEOFTEXAS § COUNTYOFDENTON § FIRSTAMENDMENTTOCONTRACT BYANDBETWEENTHECITYOFDENTON, TEXAS ANDANCORINFORMATIONMANAGEMENTLLC., DBAUTILITEC5815 THISFIRSTAMENDMENTTOCONTRACT5815 (this between AncorInformationManagementLLC., dbaUtilitec Contractor tothatcertaincontractexecutedonOctober20, 2015, inthe originalnot-to-exceedamountof $1,300,000 utilitybillingandmailingservices. WHEREAS, theCitydeemsitnecessarytofurtherexpandtheservicesprovidedby ConsultanttotheCitypursuanttothetermsoftheAgreement, andtoprovideanadditional not-to-exceedamount $325,000withthisFirstAmendmentforanaggregatenot-to-exceed of $1,625,000. WHEREAS, theCity deemsitnecessarytofurtherexpandthegoods/services providedbyConsultanttotheCity; and WHEREAS, theoriginalnot-to-exceedamountmaynotbeincreasedbymorethan 25.0% asprovidedinTexasLocalGovernmentCodeSec. 252.048; and NOWTHEREFORE, theCityandConsultant (hereaftercollectivelyreferredtoasthe goodandvaluableconsiderations, doherebyAGREEtothefollowingFirstAmendment, whichamendsthefollowingtermsandconditionsofthesaidAgreement, towit: 1. ThisAmendmentmodifiestheAgreementamounttoprovideanadditional 325,000foradditionalservicesandmaterialstobeprovidedinaccordancewith thetermsoftheAgreement witharevisedaggregatenot-to-exceedtotalof 1,625,000. ThetermoftheAgreementisextendeduntilApril20, 2020. ThePartiesheretoagree, thatexceptasspecificallyprovidedforbythisAmendment, that alloftheterms, covenants, conditions, agreements, rights, responsibilities, andobligations oftheParties, setforthintheAgreementremaininfullforceandeffect. INWITNESSWHEREOF, theCityandtheConsultant, haveeachexecutedthis Amendment, byandthroughtheirrespectivedulyauthorizedrepresentativesandofficers onthisdate_______________________________________. 1 DocuSignEnvelopeID: 51A62719-A5C1-42A9-9712-AF62DF0E7504 CONSULTANT AncorInformationManagementLLC., CITYOFDENTON, TEXAS dbaUtilitec ATexasMunicipalCorporation By: _____________________________ By: _____________________________ AUTHORIZEDSIGNATURE, TITLE TODDHILEMAN CITYMANAGER ATTEST: ROSARIOS, CITYSECRETARY By: __________________________________ APPROVEDASTOLEGALFORM: AARONLEAL, CITYATTORNEY By: ___________________________________ THISAGREEMENTHASBEEN BOTHREVIEWEDANDAPPROVED astofinancialandoperational obligationsandbusinessterms. SIGNATURE PRINTEDNAME TITLE DEPARTMENT 2 DocuSignEnvelopeID: 51A62719-A5C1-42A9-9712-AF62DF0E7504 DocuSignEnvelopeID: 51A62719-A5C1-42A9-9712-AF62DF0E7504 CertificateOfCompletion EnvelopeId: 51A62719A5C142A99712AF62DF0E7504Status: Completed Subject: PleaseDocuSign: CityCouncilContract5815UtilityBillingandMailingServices - Amendment1 SourceEnvelope: DocumentPages: 5Signatures: 6EnvelopeOriginator: CertificatePages: 6Initials: 1SuzzenStroman AutoNav: Enabled901BTexasStreet EnvelopeIdStamping: EnabledDenton, TX 76209 TimeZone: (UTC-06:00) CentralTime (US & Canada)suzzen.stroman@cityofdenton.com IPAddress: 129.120.6.150 RecordTracking Status: OriginalHolder: SuzzenStromanLocation: DocuSign 4/3/20194:21:48PM suzzen.stroman@cityofdenton.com SignerEventsSignatureTimestamp SuzzenStromanSent: 4/3/20194:22:06PMCompletedsuzzen.stroman@cityofdenton.comViewed: 4/3/20194:22:13PM BuyerSigned: 4/3/20194:22:13PM UsingIPAddress: 129.120.6.150CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign LoriHewellSent: 4/3/20194:22:06PM lori.hewell@cityofdenton.comViewed: 4/3/20194:23:27PM PurchasingManagerSigned: 4/3/20194:23:40PM CityofDenton SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 129.120.6.150None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign GaryZavislakSent: 4/3/20194:23:42PM skaufman@utilitec.netViewed: 4/3/20194:26:02PM SecurityLevel: Email, AccountAuthentication Signed: 4/3/20194:26:41PM None) SignatureAdoption: Pre-selectedStyle UsingIPAddress: 192.103.131.2 ElectronicRecordandSignatureDisclosure: Accepted: 4/3/20194:26:02PM ID: d3d96ed8-13a6-494d-b1f5-b1d55eb9aae0 MackReinwandSent: 4/3/20194:26:44PM mack.reinwand@cityofdenton.comViewed: 4/4/201910:49:24AM CityofDentonSigned: 4/4/201910:59:57AM SecurityLevel: Email, AccountAuthentication SignatureAdoption: Pre-selectedStyleNone) UsingIPAddress: 129.120.6.150 ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign SignerEventsSignatureTimestamp TiffanyThomsonSent: 4/4/201911:00:00AM Tiffany.Thomson@cityofdenton.comViewed: 4/4/201911:05:27AM SecurityLevel: Email, AccountAuthentication Signed: 4/4/201911:06:55AM None) SignatureAdoption: Pre-selectedStyle UsingIPAddress: 129.120.6.150 ElectronicRecordandSignatureDisclosure: Accepted: 4/4/201911:05:27AM ID: 7f9644aa-17a5-4405-86c1-1a9b74cfb2d5 TabithaMillsopSent: 4/4/201911:06:58AMCompleted tabitha.millsop@cityofdenton.comViewed: 4/10/20199:15:37AM CityofDentonSigned: 4/10/20199:17:11AM UsingIPAddress: 129.120.6.150SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign ToddHilemanSent: 4/10/20199:17:14AM Todd.Hileman@cityofdenton.comViewed: 4/10/20199:18:42AM CityManagerSigned: 4/10/20199:18:49AM CityofDenton SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 47.190.47.120None) Signedusingmobile ElectronicRecordandSignatureDisclosure: Accepted: 7/25/201711:02:14AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 RosaRiosSent: 4/10/20199:18:55AM Rosa.Rios@cityofdenton.comViewed: 4/10/20199:35:35AM SecurityLevel: Email, AccountAuthentication Signed: 4/10/20199:36:22AM None) SignatureAdoption: Pre-selectedStyle UsingIPAddress: 129.120.6.150 ElectronicRecordandSignatureDisclosure: Accepted: 4/10/20199:35:35AM ID: a6d66465-f35c-436d-81e0-f1886ff34371 InPersonSignerEventsSignatureTimestamp EditorDeliveryEventsStatusTimestamp AgentDeliveryEventsStatusTimestamp IntermediaryDeliveryEventsStatusTimestamp CertifiedDeliveryEventsStatusTimestamp CarbonCopyEventsStatusTimestamp SherriThurmanSent: 4/3/20194:26:43PM sherri.thurman@cityofdenton.com CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign CarbonCopyEventsStatusTimestamp JaneRichardsonSent: 4/10/20199:17:13AM jane.richardson@cityofdenton.comViewed: 4/16/20199:21:20AM AssistantCitySecretary CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign KimHestandSent: 4/10/20199:36:25AM Kim.Hestand@cityofdenton.comViewed: 4/10/20199:37:37AM SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign NotaryEventsSignatureTimestamp EnvelopeSummaryEventsStatusTimestamps EnvelopeSentHashed/Encrypted4/10/20199:36:25AM CertifiedDeliveredSecurityChecked4/10/20199:36:25AM SigningCompleteSecurityChecked4/10/20199:36:25AM CompletedSecurityChecked4/10/20199:36:25AM PaymentEventsStatusTimestamps ElectronicRecordandSignatureDisclosure ELECTRONICRECORDANDSIGNATUREDISCLOSURE Fromtimetotime, CityofDenton (we, usorCompany) mayberequiredbylawtoprovideto youcertainwrittennoticesordisclosures. Describedbelowarethetermsandconditionsfor providingtoyousuchnoticesanddisclosureselectronicallythroughyourDocuSign, Inc. DocuSign) Expressuseraccount. Pleasereadtheinformationbelowcarefullyandthoroughly, andifyoucanaccessthisinformationelectronicallytoyoursatisfactionandagreetotheseterms andconditions, pleaseconfirmyouragreementbyclickingthe 'Iagree' buttonatthebottomof thisdocument. Gettingpapercopies Atanytime, youmayrequestfromusapapercopyofanyrecordprovidedormadeavailable electronicallytoyoubyus. Forsuchcopies, aslongasyouareanauthorizeduserofthe DocuSignsystemyouwillhavetheabilitytodownloadandprintanydocumentswesendtoyou throughyourDocuSignuseraccountforalimitedperiodoftime (usually30days) aftersuch documentsarefirstsenttoyou. Aftersuchtime, ifyouwishforustosendyoupapercopiesof anysuchdocumentsfromourofficetoyou, youwillbechargeda $0.00per-pagefee. Youmay requestdeliveryofsuchpapercopiesfromusbyfollowingtheproceduredescribedbelow. Withdrawingyourconsent Ifyoudecidetoreceivenoticesanddisclosuresfromuselectronically, youmayatanytime changeyourmindandtellusthatthereafteryouwanttoreceiverequirednoticesanddisclosures onlyinpaperformat. Howyoumustinformusofyourdecisiontoreceivefuturenoticesand disclosureinpaperformatandwithdrawyourconsenttoreceivenoticesanddisclosures electronicallyisdescribedbelow. Consequencesofchangingyourmind Ifyouelecttoreceiverequirednoticesanddisclosuresonlyinpaperformat, itwillslowthe speedatwhichwecancompletecertainstepsintransactionswithyouanddeliveringservicesto youbecausewewillneedfirsttosendtherequirednoticesordisclosurestoyouinpaperformat, andthenwaituntilwereceivebackfromyouyouracknowledgmentofyourreceiptofsuch papernoticesordisclosures. Toindicatetousthatyouarechangingyourmind, youmust withdrawyourconsentusingtheDocuSign 'WithdrawConsent' formonthesigningpageofyour DocuSignaccount. Thiswillindicatetousthatyouhavewithdrawnyourconsenttoreceive requirednoticesanddisclosureselectronicallyfromusandyouwillnolongerbeabletouseyour DocuSignExpressuseraccounttoreceiverequirednoticesandconsentselectronicallyfromus ortosignelectronicallydocumentsfromus. Allnoticesanddisclosureswillbesenttoyouelectronically Unlessyoutellusotherwiseinaccordancewiththeproceduresdescribedherein, wewillprovide electronicallytoyouthroughyourDocuSignuseraccountallrequirednotices, disclosures, authorizations, acknowledgements, andotherdocumentsthatarerequiredtobeprovidedor madeavailabletoyouduringthecourseofourrelationshipwithyou. Toreducethechanceof youinadvertentlynotreceivinganynoticeordisclosure, weprefertoprovidealloftherequired noticesanddisclosurestoyoubythesamemethodandtothesameaddressthatyouhavegiven us. Thus, youcanreceiveallthedisclosuresandnoticeselectronicallyorinpaperformatthrough thepapermaildeliverysystem. Ifyoudonotagreewiththisprocess, pleaseletusknowas describedbelow. Pleasealsoseetheparagraphimmediatelyabovethatdescribesthe consequencesofyourelectingnottoreceivedeliveryofthenoticesanddisclosures electronicallyfromus. HowtocontactCityofDenton: Youmaycontactustoletusknowofyourchangesastohowwemaycontactyouelectronically, torequestpapercopiesofcertaininformationfromus, andtowithdrawyourpriorconsentto receivenoticesanddisclosureselectronically asfollows: Tocontactusbyemailsendmessagesto: purchasing@cityofdenton.com ToadviseCityofDentonofyournewe-mailaddress Toletusknowofachangeinyoure-mailaddresswhereweshouldsendnoticesanddisclosures electronicallytoyou, youmustsendanemailmessagetousatmelissa.kraft@cityofdenton.com andinthebodyofsuchrequestyoumuststate: yourpreviouse-mailaddress, yournewe-mail address. Wedonotrequireanyotherinformationfromyoutochangeyouremailaddress.. Inaddition, youmustnotifyDocuSign, Inctoarrangeforyournewemailaddresstobereflected inyourDocuSignaccountbyfollowingtheprocessforchanginge-mailinDocuSign. TorequestpapercopiesfromCityofDenton Torequestdeliveryfromusofpapercopiesofthenoticesanddisclosurespreviouslyprovided byustoyouelectronically, youmustsendusane-mailtopurchasing@cityofdenton.comandin thebodyofsuchrequestyoumuststateyoure-mailaddress, fullname, USPostaladdress, and telephonenumber. Wewillbillyouforanyfeesatthattime, ifany. TowithdrawyourconsentwithCityofDenton Toinformusthatyounolongerwanttoreceivefuturenoticesanddisclosuresinelectronic formatyoumay: i. declinetosignadocumentfromwithinyourDocuSignaccount, andonthesubsequent page, selectthecheck-boxindicatingyouwishtowithdrawyourconsent, oryoumay; ii. sendusane-mailtopurchasing@cityofdenton.comandinthebodyofsuchrequestyou muststateyoure-mail, fullname, ISPostalAddress, telephonenumber, andaccount number. Wedonotneedanyotherinformationfromyoutowithdrawconsent.. The consequencesofyourwithdrawingconsentforonlinedocumentswillbethattransactions maytakealongertimetoprocess.. Requiredhardwareandsoftware OperatingSystems: Windows2000? orWindowsXP? Browsers (forSENDERS): InternetExplorer6.0? orabove Browsers (forSIGNERS): InternetExplorer6.0?, MozillaFireFox1.0, NetScape7.2 (orabove) Email: Accesstoavalidemailaccount ScreenResolution: 800x600minimum EnabledSecuritySettings: Allowpersessioncookies UsersaccessingtheinternetbehindaProxy ServermustenableHTTP1.1settingsvia proxyconnection Theseminimumrequirementsaresubjecttochange. Iftheserequirementschange, wewill provideyouwithanemailmessageattheemailaddresswehaveonfileforyouatthattime providingyouwiththerevisedhardwareandsoftwarerequirements, atwhichtimeyouwill havetherighttowithdrawyourconsent. Acknowledgingyouraccessandconsenttoreceivematerialselectronically Toconfirmtousthatyoucanaccessthisinformationelectronically, whichwillbesimilarto otherelectronicnoticesanddisclosuresthatwewillprovidetoyou, pleaseverifythatyou wereabletoreadthiselectronicdisclosureandthatyoualsowereabletoprintonpaperor electronicallysavethispageforyourfuturereferenceandaccessorthatyouwereableto e-mailthisdisclosureandconsenttoanaddresswhereyouwillbeabletoprintonpaperor saveitforyourfuturereferenceandaccess. Further, ifyouconsenttoreceivingnoticesand disclosuresexclusivelyinelectronicformatonthetermsandconditionsdescribedabove, pleaseletusknowbyclickingthe 'Iagree' buttonbelow. Bycheckingthe 'IAgree' box, Iconfirmthat: IcanaccessandreadthisElectronicCONSENTTOELECTRONICRECEIPTOF ELECTRONICRECORDANDSIGNATUREDISCLOSURESdocument; and IcanprintonpaperthedisclosureorsaveorsendthedisclosuretoaplacewhereIcan printit, forfuturereferenceandaccess; and UntilorunlessInotifyCityofDentonasdescribedabove, Iconsenttoreceivefrom exclusivelythroughelectronicmeansallnotices, disclosures, authorizations, acknowledgements, andotherdocumentsthatarerequiredtobeprovidedormade availabletomeby CityofDentonduringthecourseofmyrelationshipwithyou.