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ORD 19-747 - 6996 Audit Readiness Assessment - ExecutedORDINANCE NO. 19-%4% AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF THE FIRST AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND DIRECT LINE TO COMPLIANCE, INC., AMENDING THE CONTRACT APPROVED BY PURCHASING STAFF ON FEBRUARY 5, 2019, 1N THE NOT-TO-EXCEED AMOUNT OF 39,365, SAID FIRST AMENDMENT TO PROVIDE NERC COMPLIANCE CONSULTING SERVICES FOR THE CITY OF DENTON; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 6996 - PROVIDING FOR AN ADDITIONAL EXPENDITURE AMOUNT NOT-TO-EXCEED $60,630, FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $99,995). WHEREAS, on February 5, 2019, the Purchasing Staff awarded a Professional Services Agreement to Direct Line to Compliance, Inc., in the amount of $39,365 for Consulting Services for audit readiness assessment for the City of Denton; and WHEREAS, the Staff having recommended, and the City Manager having recommended to the Council that an amendment be authorized to amend such contract agreement with respect to the term of the agreement, and an increase in the payment amount; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and Direct Line to Compliance, Inc., which is on file in the office of the Purchasing Agent, in the amount of Sixty Thousand Six Hundred and Thirty and 0/100 ($60,630) Dollars, is hereby approved and the expenditure of funds therefor is hereby authorized in accordance with said amendment. The total contract amount increases to $99,995. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. r°ac{: G. r N 5 il a c afl v, theordinance was z Ccl a l az °v l l tl w , a rrsr --------._ ..__..., P te a t.a r a i a t. c . . " Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Don Duff, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5 Paul Meltzer, At Large Place 6: Aye Nay Abstain Absent PASSED AND APPROVED this the ATTEST: ' ROSA RIOS, CITY ;N:t. Md ,: day of .. ..... p^ f...... 2019. a •• ---- --„ _____, la." , '"°M'm OR a , .°, w APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY u r ' .. . _____ _. ._....___ /. BY: .... c a ._ DocuSignEnvelopeID: 007A5E27-6734-489A-A886-4943A473C8CD DocuSignEnvelopeID: 007A5E27-6734-489A-A886-4943A473C8CD THESTATEOFTEXAS § COUNTYOFDENTON § FIRSTAMENDMENTTOCONTRACT BYANDBETWEENTHECITYOFDENTON, TEXAS ANDDIRECTLINETOCOMPLIANCE, INC. NO. 6996 THISFIRSTAMENDMENTTOCONTRACT6996 (this between DirectLineToCompliance, Inc. ConsultanttothatcertaincontractexecutedonFebruary5, 2019, intheoriginalnot-to- exceedamountof $39,365 conductanaudit readinessassessmentandfollowupcontrolsandpolicy/proceduresreview. WHEREAS, Consultant hassubstantiallycompletedtheworkcalledforinthe Agreement, andtheCitydeemsitnecessarytofurtherexpandtheservicesprovidedby ConsultanttotheCity, andtoprovideanadditionalnot-to-exceedamount $60,630with thisFirstAmendment foranaggregatenot-to-exceedof $99,995. FURTHERMORE, theCity deemsitnecessarytofurtherexpandthegoods/services providedbyConsultanttotheCity; NOWTHEREFORE, theCityandConsultant (hereaftercollectivelyreferredtoasthe goodandvaluableconsiderations, doherebyAGREEtothefollowingFirstAmendment, whichamendsthefollowingtermsandconditionsofthesaidAgreement, towit: 1. FirstAmendment, attached heretoandincorporatedhereinforallpurposes, forprofessionalservicesrelatedto theanauditreadinessassessmentandfollowupcontrolsandpolicy/procedures review, areherebyauthorizedtobeperformedbyConsultant. Forandin considerationoftheadditionalservicestobeperformedbyConsultant, theOwner agreestopay, basedonthecostesArst Amendment, atotalfee, includingreimbursementfornon-laborexpensesan amountnottoexceed $60,630. 2. ThisAmendmentmodifiestheAgreementamounttoprovideanadditional $60,630 fortheadditionalserviceswitharevisedaggregatenot-to-exceedtotalof $99,995. ThePartiesheretoagree, thatexceptasspecificallyprovidedforbythisAmendment, that alloftheterms, covenants, conditions, agreements, rights, responsibilities, andobligations oftheParties, setforthintheAgreementremaininfullforceandeffect. INWITNESSWHEREOF, theCity andtheConsultant, haveeachexecutedthis Amendment, byandthroughtheirrespectivedulyauthorizedrepresentativesandofficers onthisdate_______________________________________. 1 DocuSignEnvelopeID: 007A5E27-6734-489A-A886-4943A473C8CD THISAGREEMENTHASBEEN BOTHREVIEWED ANDAPPROVED CITYOFDENTON, TEXASastofinancialandoperationalATexasMunicipalCorporationobligationsandbusinessterms. By: _______________________________ TODDHILEMANSIGNATUREPRINTEDNAMECITYMANAGER TITLE DEPARTMENT ATTEST: CONSULTANT CITYSECRETARY DIRECTLINETOCOMPLIANCE, INC. By: By: APPROVEDASTOLEGALFORM: _________________________________ AARONLEAL, CITYATTORNEY AUTHORIZEDSIGNATURE, TITLE By: 2 DocuSignEnvelopeID: 007A5E27-6734-489A-A886-4943A473C8CD ExhibitA AuditRemediation Addendum Proposal for: Presentedto: Presentedby: SmithL. DayMichaelAdeeko Regulatory & RiskDiv. ManagerManagingPartner DentonMunicipalElectric 940) 349-7561DirectLinetoCompliance, Inc. www.dmepower.com9555W. SamHoustonParkwaySouth Ste. 333 HoustonTexas, 77099 Corporate) 713-777-3522 Cell) 713-256-6544 DocuSignEnvelopeID: 007A5E27-6734-489A-A886-4943A473C8CD AuditRemediationServices & Deliverables TheDL2CNERCAuditRemediationexecutesthetaskssuggestedintheGapAnalysis thatmightotherwisecauseunfavorableoutcomesintheaudit. Itcreatesthecasefor measurable, positiveresultsforDMEcompliancestatus. Service: OverseeandassistwithGapAnalysisTasks, documenting recommendationsforachievingcompliance, including: o AuditRemediationProjectManagementandautomationdesign o Processdocumentation workshops o Processdocumentationinitialreview o SubjectMatterExpertinterviewingandcoordinationfordatagatheringand TREAuditorinteraction o EvidenceTemplatedesign, preparation, andversioning o VisioFlowcharting o Systemsevidencedesign o Networkdiagramdesign o DMEcomplianceapproachreportautomation ColorCodeITDataEntry o Otheraudit-relatedservicesprovidedasnecessary TimeFrame: Week1and2 Resources: DL2CSeniorPartnerOnsite/WebMeeting, 2RemoteConsultants BlendedRate: $100/hr 240Units) Tools: DMEColorCodeITSoftwareasInstance ($1,000 2Units) Expenses: Travel, Lodging, andMeals ($ 1,490.00) Sub-Total: $ 27,490.00 Deliverable1: UpdatedDMEComplianceApproachReports Closingtasks fromtheGapAnalysisDeliverableandconfirmingthecompletionofmeasurable auditevidenceforauditsubmission. DocuSignEnvelopeID: 007A5E27-6734-489A-A886-4943A473C8CD Service: Populatetheauditautomationtool, ColorCodeIT availableforuse duringtheprojectuntilOctober31, 2019 o Processdocumentsecondaryreview o Processdocumentandworksheetreviewandeditforauditablelinks, keywording, tagging, andauditmarkup o PrepareTREworkpapers (automatedwithColorCodeIT) o PrepareRSAW (automatedwithColorCodeIT) Deliverable2: RSAWscompletedwithdatafromColorCodeITdatabase. FinalreviewandcommentswillbeaddedbyDME. Deliverable3: TREworkpaperscompletedwithdatafromColorCodeIT database. *Suchdataentryislimitedtotheevidenceanddatacollectedduringthe project. FinalreviewandcommentswillbeaddedbyDME. o TimeFrame: Week3and4 o Resources: DL2CProjectManagerOnsite/WebMeeting, 2Remote Consultants (BlendedRate: $100/hr 240Units) o Tools: DMEColorCodeITSoftwareasInstance ($1,000 2Units) o Expenses: Travel, Lodging, andMeals ($ 1,490.00) Sub-Total: $ 27,490.00 o Preparationforandmeetingwithuppermanagementandcorporateof- ficeronthefinaldayoftheproject. Discussnextstepsforcompliance maintenancein2020. Deliverable4 : sindingsPresentation o TimeFrame: Week5 o Resources: DL2CProjectManagerOnsite/WebMeeting, 2Remote Consultants (BlendedRate: $100/hr 39Units) o Tools: DMEColorCodeITSoftwareInstance ($1,000 1Units) o Expenses: Travel, Lodging, andMeals ($ 750.00) Sub-Total: $ 5,650.00 TotalEstimate $60,630.00 Thetotalcostoftheprojectisnottoexceed $60,635.00 DocuSignEnvelopeID: 007A5E27-6734-489A-A886-4943A473C8CD ASSUMPTIONS Thesuccessfulcompletionofthisprojectwillrequireafullavailabilityschedulefromthe SME(s) whoarequalifiedtoprovideanswerstoexistingcorporateandoperationalpolicyand procedureforDentonMunicipalElectric. Thedocumentationwillconsistofhistoricalactivity datingbacktothebeginningoftheauditwindow, aswellascurrentpolicyandprocedurere- visionsasnecessary. On-siteandremoteresourceschedulingissubjecttochangebasedon discretion, auditreadinessandDL2CresourceavailabilitythroughOctober31, 2019. Bi-weeklyormilestoneinvoicingwillensuethroughouttheendofthecontractas appropriate. PAYMENTTERMS Paymentisdue30-DayNetafterreceiptofinvoiceatDentonMunicipalElectric. EXPENSES Travelandallotherrelatedout-of-pocketexpenseswillbeitemizedbutexpenseswillalsobe includedinthe amountof $60,635. Alltravelarrangementswillbemade throughtheConsultantsapprovedtravelagency/partner. ConsultantsAirfar mileage (54centspermile), rentalcar(s), lodging, mealsandotherincidentalswillbe recordedandbilled edule. DocuSignEnvelopeID: 007A5E27-6734-489A-A886-4943A473C8CD APPROVALS / ACCEPTANCE ThesignaturesbelowindicateacceptancebyDirectLinetoCompliance, Inc. and DentonMunicipalElectricoftheservicesproposed. DirectLinetoCompliance, Inc.: DentonMunicipalElectric: Acceptedby: MichaelAdeeko Acceptedby: DentonMunicipalElectric ManagingPartner Representative PrintedName PrintedName X_________________________________________ X_______________________________________________________ AcceptedbySignature: AcceptedbySignature: Date: Date: Acceptedby: MonicaBrown GeneralManager PrintedName X________________________________________ AcceptedbySignature: Date: CertificateOfCompletion EnvelopeId: 007A5E276734489AA8864943A473C8CDStatus: Completed Subject: PleaseDocuSign: CityCouncilContract6996AuditReadinessAmendment1 SourceEnvelope: DocumentPages: 8Signatures: 5EnvelopeOriginator: CertificatePages: 6Initials: 1LoriHewell AutoNav: Enabled901BTexasStreet EnvelopeIdStamping: EnabledDenton, TX 76209 TimeZone: (UTC-06:00) CentralTime (US & Canada)lori.hewell@cityofdenton.com IPAddress: 129.120.6.150 RecordTracking Status: OriginalHolder: LoriHewellLocation: DocuSign 3/21/201912:14:45PM lori.hewell@cityofdenton.com SignerEventsSignatureTimestamp LoriHewellSent: 3/21/201912:21:06PMCompletedlori.hewell@cityofdenton.comViewed: 3/21/201912:21:25PM PurchasingManagerSigned: 3/21/201912:22:02PM UsingIPAddress: 129.120.6.150CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign LoriHewellSent: 3/21/201912:22:03PM lori.hewell@cityofdenton.comViewed: 3/21/201912:22:20PM PurchasingManagerSigned: 3/21/201912:24:15PM CityofDenton SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 129.120.6.150None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign MackReinwandSent: 3/21/201912:24:16PM mack.reinwand@cityofdenton.comViewed: 3/22/20192:13:07PM CityofDentonSigned: 3/22/20192:15:00PM SecurityLevel: Email, AccountAuthentication SignatureAdoption: Pre-selectedStyleNone) UsingIPAddress: 129.120.6.150 ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign MichaelOAdeekoSent: 3/22/20192:15:04PM michael.adeeko@dl2c.comViewed: 3/22/20192:54:30PM VicePresidentSigned: 3/22/20192:58:36PM SecurityLevel: Email, AccountAuthentication SignatureAdoption: Pre-selectedStyleNone) UsingIPAddress: 208.184.162.233 ElectronicRecordandSignatureDisclosure: Accepted: 3/22/20192:54:30PM ID: 507f622c-7739-48b4-9e29-616fc5c5f726 SignerEventsSignatureTimestamp georgemorrowSent: 3/22/20192:58:39PM george.morrow@cityofdenton.comViewed: 3/22/20193:02:31PM DMEGeneralManagerSigned: 3/22/20193:02:52PM SecurityLevel: Email, AccountAuthentication SignatureAdoption: Pre-selectedStyleNone) UsingIPAddress: 129.120.6.150 ElectronicRecordandSignatureDisclosure: Accepted: 3/22/20193:02:31PM ID: a026e041-92e5-4067-a326-e178b1662e06 TabithaMillsopSent: 3/22/20193:02:55PMCompleted tabitha.millsop@cityofdenton.comViewed: 4/17/20198:26:22AM CityofDentonSigned: 4/17/20198:26:52AM UsingIPAddress: 129.120.6.150SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign ToddHilemanSent: 4/17/20198:26:55AM Todd.Hileman@cityofdenton.comViewed: 4/17/201910:14:14AM CityManagerSigned: 4/17/201910:14:27AM CityofDenton SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 129.120.6.150None) ElectronicRecordandSignatureDisclosure: Accepted: 7/25/201711:02:14AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 RosaRiosSent: 4/17/201910:14:28AM rosa.rios@cityofdenton.comViewed: 4/17/201910:54:01AM SecurityLevel: Email, AccountAuthentication Signed: 4/17/201910:55:15AM None) SignatureAdoption: Pre-selectedStyle UsingIPAddress: 129.120.6.150 ElectronicRecordandSignatureDisclosure: Accepted: 4/17/201910:54:01AM ID: 5003a393-ebc8-44f5-a60e-c550a5e10bee InPersonSignerEventsSignatureTimestamp EditorDeliveryEventsStatusTimestamp AgentDeliveryEventsStatusTimestamp IntermediaryDeliveryEventsStatusTimestamp CertifiedDeliveryEventsStatusTimestamp CarbonCopyEventsStatusTimestamp SherriThurmanSent: 3/21/201912:22:03PM sherri.thurman@cityofdenton.com CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign CarbonCopyEventsStatusTimestamp ElizabethCoulterSent: 3/22/20192:58:39PM elizabeth.coulter@cityofdenton.comViewed: 4/17/201911:04:23AM SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign JaneRichardsonSent: 4/17/20198:26:54AM jane.richardson@cityofdenton.com AssistantCitySecretary CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign JaneRichardsonSent: 4/17/201910:55:16AM jane.richardson@cityofdenton.comViewed: 4/23/20193:13:36PM AssistantCitySecretary CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign NotaryEventsSignatureTimestamp EnvelopeSummaryEventsStatusTimestamps EnvelopeSentHashed/Encrypted4/17/201910:55:16AM CertifiedDeliveredSecurityChecked4/17/201910:55:16AM SigningCompleteSecurityChecked4/17/201910:55:16AM CompletedSecurityChecked4/17/201910:55:16AM PaymentEventsStatusTimestamps ElectronicRecordandSignatureDisclosure ELECTRONICRECORDANDSIGNATUREDISCLOSURE Fromtimetotime, CityofDenton (we, usorCompany) mayberequiredbylawtoprovideto youcertainwrittennoticesordisclosures. 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