7075-3 SOW IFB 7075
PURCHASE SPECIFICATION
FOR
SPOILS DISPOSAL LAND FILL SERVICES
1.0 SCOPE AND CLASSIFICATION
1.1 SCOPE - This specification establishes minimum requirements for land fill disposal services for spoils generated by the City of Denton. Sections include Scope and Classification,
General Requirements, Basis for Award, and Invoice / Billing Requirements.
1.2 CLASSIFICATION – The service will be used by the City of Denton to dispose of spoils materials.
This specification, until revised or rescinded, shall apply to each future purchase and contract for the commodity described herein. Retain for future reference.
2.0 GENERAL REQUIREMENTS
2.1 Spoils Materials: The Contractor shall accept spoils materials such as flexible base, hot mix asphaltic concrete, concrete, asphalt millings, soil, vegetation, wet soil from
hydro-excavation, rock, and other debris generated from all types of City of Denton related maintenance activities.
2.2 Spoils Disposal Site: The Contractor shall provide a spoils disposal site that is located within Denton County preferred within 10 miles of the city limits of the City of Denton.
The Contractor shall furnish all labor, tools, and equipment necessary to operate a spoils disposal site. Only City of Denton trucks and non-city trucks (City hired trucking services)
will be invoiced on a per load basis. The City will notify Contractor of any non-city trucks that will be operating along with City vehicles.
Seven (7) day a week, 24-hour operation-The site shall be open for spoils disposal 24 hours a day, weather permitting. The site does not have to be staffed and access to designated
after hours spoil disposal area can be designated.
2.3 Permits: The Contractor shall have all the applicable permit required for the spoils
disposal site, Denton County/State of Texas. The Contractor shall provide a copy of permit with bid. During the life of the contract, contractor shall notify the City of Denton if
such permit is amended, renewed, or replaced.
2.4 Ownership of Spoils: The Contractor shall assume all responsibility of spoils material when deposited at the Contractors spoils disposal site. All material will be accepted “AS IS,
WHERE IS” and “WITH ALL FAULTS”. The City makes no warranties or representations as to the content of the materials. Any description of the material listed is for identification purposes
and does not constitute any warranty or representation that the material conforms to such description.
2.5 Safety: The contractor shall be responsible for job safety at the spoils landfill site. During performance of work, Contractor shall provide and maintain all passageways, guard
fences, lights, and other protective measures required by applicable laws, rules, regulations, ordinances, and local conditions. Contractor is responsible for the continuous monitoring
of safety conditions at the spoils landfill to determine if it is safe and suitable for spoils disposals. If an unsafe condition arises at the spoils land fill site, contractor shall
take corrective action (within 24 hours) prior to accepting future loads of spoils.
2.6 Measurement and Payment: The services provided will be paid for at the unit bid price per load of spoils material basis. A Load shall be defined as any amount of spoils materials
up to *12 cubic yards loaded on a tandem axle dump truck. The trucks will be identified with the City or Denton logo on the doors of the vehicle. City contracted haulers will be
identified by the City of Denton and the City of Denton will notify site operator of this contracted service. Contractor shall provide a receipt to the driver for each truckload of
spoils material hauled.
* Most Loads are 9 to 10 Yards
3.0 BASIS FOR AWARD
Basis for award will be as described below. Bidders shall provide their best pricing for the service they can provide on exhibit 1 – Pricing Sheet.
Basis for award will be to the lowest responsive bidder of item offering seven (7) days a week, 24 hour operation on the pricing sheet; bidders must meet all requirements of the bid
in order to be considered responsive. If there are no responsive bidders for the item then award will be to the lowest responsive bidder that meets as close as possible to the requirements.