5768 - Amendment 2 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Contract Value
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
5768
February 7, 2017
Cindy Alonzo, Robyn Forsyth
$732,365
RFQ
no
5768 Hickory Creek Peak Flow Detention Facility
N/A
RFQ 5768 – Amendment #2 Page 1 of 2
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HAZEN AND SAWYER, P.C.
[RFQ NO. 5768]
THIS SECOND AMENDMENT TO CONTRACT 5768 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Hazen and Sawyer, P.C. (“Contractor”);
The original Agreement provided for Hazen and Sawyers’ services related to design of the
Hickory Creek Peak Flow Detention Facility as is contained in Contract #5768 (on file in
the Purchasing Office). The initial agreement for the Basic Services – (Exhibit A), was
approved on July 21, 2015, in the not-to-exceed amount of $427,368.
The CITY deems it necessary to further expand the goods/services provided by
CONTRACTOR to the CITY;
NOW THEREFORE,
Section 2 “Compensation”, is modified to include Exhibit B. This modification
includes Design of the Hickory Creek Lift Station for the Hickory Creek
Detention Facility in the amount of $192,239 with a revised not-to-exceed total
of $732,365.
All other provisions of the contract 5768, as heretofore amended, remain in full force and
effect.
IN WITNESS WHEREOF, the CITY and the CONTRACTOR, have each executed
this Amendment electronically, by and through their respective duly authorized
representatives and officers on this date
_________________________.
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
2/8/2017
RFQ 5768 – Amendment #2 Page 2 of 2
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
HOWARD MARTIN, CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By: ___________________________________
“CONTRACTOR”
HAZEN AND SAWYER, P.C.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
Vice President
hazenandsawyer.com
Hazen and Sawyer
82350 North Central Expressway, Suite 775
Dallas TX 75206 • 214.382.5750
December 28, 2016
P.S. Arora, PE
General Manager of Wastewater Utilities
City of Denton
901A Texas Street
Denton, TX 76209
Re: Attachment A, Contact 5768 Amended Scope of Work – Hickory Creek Peak Flow Detention
Facility Drilled Pier Design, Road Staking and Hickory Creek Lift Station Replacement
Dear Mr. Arora:
This document provides details and assumptions for the scope of services to be amended to Contract 5768
including the design of drilled piers and road staking for the Hickory Creek Detention Facility and design
of the Hickory Creek Lift Station Replacement.
Background and Overview:
Additional services are required as part of the design for the Hickory Creek Detention Facility including
the design of a drilled pier foundation system due to the findings of the geotechnical investigation. The
staking of the proposed road alignment to be constructed by the City was also requested as part of the
contract.
The City of Denton (City) requested Hazen and Sawyer (Hazen) to design a new pump station to replace
the existing Hickory Creek Lift Station. Hazen will include the following features with the Hickory
Creek Lift Station Replacement Project:
Yard piping – redirect incoming gravity lines to the new lift station and install a new force
main from the lift station to the existing force main.
Design new wet well structure to include a prefabricated circular wet well made out of either
modular precast poly-concrete or fiberglass reinforced plastic approximately 16-foot diameter
and 35-feet deep with a precast top and access hatches for maintenance.
Perform geotechnical investigation including 1 boring in the area proposed for the new wet
well.
Process mechanical improvements include:
o Isolation of the existing lift station and diverting gravity flow lines to the new lift
station. Modification of existing building and demolition/ decommissioning of the
station is not considered as part of this scope.
o Installation of three new submersible solids handling style pumps – two duty and one
standby, capable of pumping 4 to 8-MGD each at approximately 172-ft total dynamic
head (380-400 Hp).
o Design new discharge piping and valves. Valves include at a minimum: discharge
isolation plug valves, discharge check valves and surge protection valve.
EXHIBIT B
XXXXXXXX
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
P.S. Arora, PE
December 28, 2016
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Electrical:
o Maintain existing electrical service to the existing building for lighting and ventilation
loads.
o Coordinate with serving electric utility for a new service to a new prefabricated
electrical building (Powercenter) complete with new electrical power distribution and
control equipment for the new lift station.
o Evaluate reliability of new service to meet the TCEQ 217.
o Design new electrical power distribution system for the new lift station.
o Provide connection for the City’s portable generator.
o Design the new motor control system for the three new pumps. At least two pumps will
be controlled by variable frequency drives (VFDs). Control for the third pump will be
decided during design based on the initial harmonics evaluation and cost for the
additional VFD versus a constant speed starter. VFDs will be provided with bypass
starters to control the pumps in the event of a VFD failure.
o Design lighting systems for new pump station and necessary site lighting.
o The electrical distribution system for the new lift station will be designed in compliance
with NFPA 820: Standard for Fire Protection in Wastewater Treatment and Collection
Facilities.
o Perform initial harmonic study to determine the type of VFDs to be specified, and to
determine if other harmonic mitigation measures will be required to meet IEEE 519.
Instrumentation and Control improvements include:
o Field instruments including wet well level sensor, pump pressure switches and new
flow meter on force main.
o Use existing SCADA pack as RTU and associated radio equipment.
Project Scope
Task 100: Investigation and Preliminary Engineering Services
Subtask 106: HCLS Preliminary Engineering (30% Design)
ENGINEER will perform the necessary design calculations, agency coordination, development of plans,
basis of design documentation and cost estimation in accordance with applicable Federal, State and local
regulations in addition to the City’s design standards. The level of detail will conform to industry
standards for a 30% level design detailed below. The preparation of a preliminary engineering report is
not included as part of this task.
The City will provide, at a minimum, the following information:
Relevant record drawings in PDF (AutoCAD basefiles are not available) for the HCLS,
incoming interceptors an force main
Drawing and physical information for the force main alignment changes and air release valve
information
EXHIBIT BDocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
P.S. Arora, PE
December 28, 2016
Page 3 of 8
hazenandsawyer.com
Relevant City design standards and details
Subtask activities will include:
Perform discipline design basis evaluation and calculations to include the following areas
(summary and decisions relate to the concepts will be documented in meeting slides and
minutes):
o Civil –Yard Piping
Summarize the plan for re-directing incoming gravity lines to the new lift station
(the current intent is not to use the existing wet well as a junction box to collect
and re-direct flow to the new lift station)
Summarize concept for new force main additions
Survey of existing site
o Structural
Summarize prefabrication option advantages, disadvantages, relative cost –
fiberglass reinforce plastic versus poly-concrete
o Process Mechanical
Surge calculations based on propose force main route
Passive odor control (carbon adsorber)
o Electrical
Initiate contact with the serving electrical utility and identify new utility service
requirements
Perform harmonics evaluation and provide recommendations for VFD type based
on initial results.
Define approach to motor controls regarding the use of VFDs and constant speed
starters.
Define approach to lighting system.
Define preferred electrical equipment manufacturers.
NFPA 820 design analysis.
o Instrumentation and Control
Identify and define the SCADA system procurement and contract interface.
Preliminary list of points to be monitored by the SCADA system.
Pump/ Motor valve operation and control definition.
Develop a construction sequence plan to keep the pump station operational during construction
Preparing the 30% design drawings which will contain the following:
General Sheets.
Civil – existing site plan, proposed site plan
Structural– facility plans and primary sections
Mechanical – facility plans and primary sections
Electrical – legend and general notes, overall single line diagram, site plan, area
classification plans, preliminary electrical building (Powercenter) layout
Instrumentation – symbols and diagrams, process and instrumentation diagram and
functional control descriptions
Prepare 30% technical specification list, pump specification and piping schedule
Prepare AACE Class 1 Opinion of Probable Construction Costs based on 30% level design.
EXHIBIT B
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
P.S. Arora, PE
December 28, 2016
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Obtain standard front-end documents from the City and begin coordination with overall project.
Conduct an internal milestone quality control review.
Review the 30% design package with the client in a workshop format to obtain comments.
Meetings:
One, 2-hour kickoff meeting to present, review design concepts and coordination
One, 1-hour progress and coordination meeting is assumed.
One, 2-hour 30% design submittal review and City comment workshop.
Deliverables:
One electronic (.PDF format) copy and three hard copies of the 30% plans and specifications.
One electronic (.PDF format) copy of the meeting minutes from the design review workshop,
action item log and, client review comment log for the City’s records.
Task 200: Detailed Design and Bid Phase Services
Subtask 205: Hickory Creek Detention Facility Additional Services
This task includes the design of a drilled pier foundation system for the Hickory Creek Detention Facility
storage tank based on the findings from the geotechnical investigation. In addition, the City requested
staking of the proposed access driveway to be constructed by the City. Additional subtask activities
include:
Design of foundation support piles
Details for the foundation system
Three (3) structural sheets for the pile plan and foundation section and details
Meetings: None
Deliverables:
Three (3) additional structural sheets as part of the design package
Road staking flags installed on Hickory Creek Detention Facility site
Subtask 206: HCLS 90-Percent Design
ENGINEER will perform necessary design calculations, agency coordination, specification development,
manufacturer coordination and cost estimation in accordance with applicable Federal, State and local
regulations in addition to the City’s design standards. The level of detail will conform to industry
standards for a 90% level design detailed below.
EXHIBIT B
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
P.S. Arora, PE
December 28, 2016
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Subtask activities will include
Incorporating City’s 30% comments
Preparing the 90% design drawings which comply with applicable Federal, State and Local
regulations and the City’s Standards. All 30% drawings developed to a 90% design level. The
content of the set in addition to 30% design includes:
Civil – contractor staging area, laydown areas, and other pertinent project specific details
Structural– facility sections, special inspection requirements, wall sections, finish schedules,
and project specific details
Mechanical – Develop additional mechanical design on 30% content to include,
miscellaneous detail annotation, piping, valves, construction notes, sequence of work,
elevations, etc. Additional plans and sections will be added as necessary to clarify design
intent.
Electrical – duct bank routing and tables, control schematics, conduit and wire schedules
and project specific details.
Instrumentation – project specific details, updated functional control descriptions, RTU
requirements.
Prepare 90% technical specifications for all disciplines including bidding and contract
requirements and existing infrastructure tie in requirements.
Prepare AACE Class 1 Opinion of Probable Construction Costs based on 90% level design.
Coordinate front-end documents from the City.
Conduct an internal milestone quality control review.
Perform a 90% internal interdisciplinary coordination workshop.
Review the 90% design package with the client in a workshop format to obtain comments.
Meetings:
One, 1-hour progress and coordination meeting is assumed.
One, 2-hour 90% design submittal review workshop.
Deliverables:
One electronic (.PDF format) copy and three hard copies of the 90% plans and specifications.
One electronic (.PDF format) copy of the meeting minutes from the design review workshop,
action item log and, client review comment log for the City’s records.
Subtask 207: HCLS 100-Percent / Bid Set
ENGINEER will develop bid ready construction documents set including drawings, technical
specifications and an AACE Class 1 Opinion of Probable Construction Cost estimate.
Subtask activities will include:
Incorporating the City’s 90% review comments.
Preparing the bid ready design drawings using the 90% documents.
EXHIBIT B
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
P.S. Arora, PE
December 28, 2016
Page 6 of 8
hazenandsawyer.com
Prepare bid ready technical specifications for all disciplines including final bidding and contract
requirements.
Prepare AACE Class 1 Opinion of Probable Construction Costs based on bid level design.
Conduct an internal milestone quality control review.
Finalize front-end documents with the City.
Submission of bid set to TCEQ for review.
Meetings:
None.
Deliverables:
One electronic (.PDF format) copy of full size and half size drawings.
One hard copy of half size drawings and technical specification. The hard copy set will be
submitted unbound for easy reproduction by the City.
One electronic (.PDF format) copy of the action item log, and client review comment log and
for the City’s records.
Subtask 208: HCLS Bid Phase
The ENGINEER will provide bid phase services including attending the pre-bid meeting, answering
contractor questions and inquiries through written addenda, reviewing the bid submissions and providing
any additional recommendations required by the City.
Assumptions:
The City will provide electronic and hard copy bid documents to all interested bidders.
The City will receive all questions and inquiries from contractors in writing and provide them to
the ENGINEER for response.
ENGINEER will keep record on questions and inquiries to be addressed from the pre-bid
meeting.
ENGINEER will prepare all addenda and provide electronic copies for the City to issue to
bidders.
ENGINEER will prepare the conformed documents after bid phase is completed.
ENGINEER will not provide hard copy bid set drawings or specification to bidders.
ENGINEER will provide hard copy conformed set of half size and full size drawings and
specifications to the City unbound for easy reproduction by the City.
Meetings:
One, 2-hour pre-bid meeting.
EXHIBIT B
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
P.S. Arora, PE
December 28, 2016
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hazenandsawyer.com
Deliverables:
One electronic copy (.PDF format) of each addenda required to address bidder inquiries and
questions.
One electronic copy (.PDF format) of meeting minutes from the pre-bid meeting for the City’s
records.
Conformed Drawings – one electronic copy (.PDF format), one full size hard copy, one half size
hard copy and one hard copy of specifications; all unbound for reproduction.
Task 200 Exemptions:
In an effort to clearly define efforts that are not included in this scope or fee, Hazen has identified the
following exemptions:
Changes to the design directives defined in the basis of design
Additional time that would be encountered due to stoppages/delays in the design process of over
10 months
Bypass pumping coordination and design
Building a surge model using field data and performing calibrations/ scenarios
Hydraulic modeling of the collection system
Flow monitoring in the existing sewer system or creek
Site buildings for electrical, operations, maintenance, etc.
Restroom facilities including sanitary waste and ventilation design and domestic water service
and water heating for the site
Clean up of contaminated materials
Advanced restoration features
Pedestrian or vehicular bridges or railroad crossing
Alternative energy design including geothermal, solar panels, hydroelectric power, wind, etc.
Arc Flash Analysis (to be provided by contractor at construction completion based on electrical
system installed, specification provided to contractor for direction)
SCADA/PLC programming
Front-end documents other than bid proposal, bid form, special provisions, and technical
specifications
Energy certification/commissioning- LEED, USGBC, Energy Star, etc.
Utility cost modeling
NTCOG and iSWM storm water requirements
Access paving
Federal, State and local permitting
Schedule
The proposed project schedule is based on cumulative time for each task based on ENGINEER receipt of
the Notice to Proceed. Project timeline assumes a one week review period for all deliverables and
EXHIBIT B
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
P.S. Arora, PE
December 28, 2016
Page 8 of 8
hazenandsawyer.com
information / field verification requests to the City in house resources are returned within two weeks of
request. Key project elements and associated timeline include the following:
Task/Milestone Months from NTP:
Kickoff Meeting 0.5 Months
30% Design Submission 3 months
90% Design Submission
(assuming two weeks for City review)6 months
100% Design Submission
(assuming two weeks for City review)7 months
Very truly yours
Brandt Miller, PE
Project Manager
Enclosure: Summary of fee
cc: Chamindra Dassanayake, PhD, PE
EXHIBIT B
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
City of Denton
Hickory Creek Lift Station Replacement
Engineering Service Fee Breakdown / Details
12/28/2016
PD PM
TASK Project
Director
Project
Engineer
Technical
Advisor
Project
Engineer
Assistance
Engineer CADD
Technical
Advisor
Senior
Engineer
Assistant
Engineer CADD
Technical
Advisor
Technical
Advisor
Assistant
Engineer CADD
Senior
Engineer
Project
Engineer
Assistant
Engineer
Senior
Engineer
Project
Engineer
Project
Engineer
Billable Rate =$ 285 $ 138 $ 285 $ 138 $ 96 $ 128 $ 208 $ 192 $ 112 $ 96 $ 224 $ 211 $ 118 $ 128 $ 230 $ 134 $ 96 $ 176 $ 112 $ 208 Labor ODC Sub Subtotal
Kickoff, coordination, basis of design development 1 16 4 6 4 8 16 1 16 2 32 16 4 4 130 18,422$ 250$ -$ 18,672$
Drawings, Specifications, Cost Estimate 16 8 16 56 12 24 16 8 20 40 56 4 24 300 36,197$ -$ 8,000$ 44,197$
QA/QC 1 2 2 2 6 2 15 3,428$ -$ -$ 3,428$
Submission and Review Workshop 1 4 2 2 2 2 2 4 1 20 2,939$ 250$ -$ 3,189$
Drilled Pier Design and Road Staking 1 4 4 32 32 48 121 16,000$ -$ 3,520$ 19,520$
Drawings and Specifications 20 20 40 50 24 24 32 1 20 36 68 100 8 36 479 57,496$ 250$ -$ 57,746$
Cost Estimate 1 4 2 4 4 2 4 1 2 24 3,022$ -$ -$ 3,022$
QA/QC 1 1 1 16 4 23 5,298$ -$ -$ 5,298$
Submission and Review Workshop 1 2 2 4 2 4 2 4 21 2,730$ 250$ -$ 2,980$
Drawings and Specifications 6 4 6 8 8 12 8 4 6 4 28 54 4 8 160 19,340$ 100$ -$ 19,440$
Cost Estimate 1 2 2 1 2 1 2 1 1 13 1,796$ -$ -$ 1,796$
Pre-bid Meeting / Prep 8 2 2 8 20 2,516$ 100$ -$ 2,616$
Addenda 4 4 8 4 2 8 4 4 8 1 2 49 5,995$ -$ -$ 5,995$
Bid Review 1 2 2 2 8 15 1,975$ -$ -$ 1,975$
Conformed Set 2 2 2 2 2 2 1 2 1 2 18 2,366$ -$ -$ 2,366$
Hours Subtotal 9 90 3 50 92 116 7 91 100 108 16 4 84 68 30 180 250 26 77 4 1390
Fee Subtotal 179,519$ 1,200$ 11,520$ 192,239$
Fee
100. Investigation and Evaluation Services
106. HCLS Preliminary Engineering (30% Design)
208. HCLS Bid Phase
206. HCLS 90-Percent Design
207. HCLS 100 Percent / Bid Set Design
200. Detailed Design and Bid Phase Services
Total
Hours
I&CCivil Structural Process Mechanical Electrical Const.
205. Hickory Creek Detention Facility Additional Services
EXHIBIT B
DocuSign Envelope ID: 97F73DDC-DABA-4599-9EEE-BED8C4435AFA
Certificate Of Completion
Envelope Id: 97F73DDCDABA45999EEEBED8C4435AFA Status: Completed
Subject: City Council Docusign Item - 5768
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DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 4/20/2015 7:25:38 AM
Parties agreed to: Todd Hileman, Robin Fox
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: kevin.gunn@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at kevin.gunn@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to kevin.gunn@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to kevin.gunn@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.