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6581 - Amendment 2 Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: B2804B6D-2D5D-453B-ACBA-61034A845D6E   "%  $!! #" $#$  !$"    Page 1 of 2 SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND TEAGUE NALL AND PERKINS, INC. CONTRACT 6581 THE STATE OF TEXAS § COUNTY OF DENTON § THIS SECOND AMENDMENT TO CONTRACT 6581 (“Amendment”) by and between the City of Denton, Texas (“City”) and Teague Nall and Perkins, Inc. (“Consultant”); to that certain contract executed on May 8, 2018, in the original not-to- exceed amount of $300,050 (the “Original Agreement”); amended on November 20, 2018 in the additional amount of $72,950 aggregating a not-to-exceed amount of $373,000 (the “First Amendment”) (collectively, the Original Agreement and the First Amendment are the “Agreement”) for services related to parking lot design; WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $84,050 with this Amendment for an aggregate not-to-exceed of $457,050. FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the parking lot design, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the Owner agrees to pay, based on the cost estimate detail attached as Exhibit “A” to this Amendment a total fee, including reimbursement for non-labor expenses an amount not to exceed $84,050. 2. This Amendment modifies the Agreement amount to provide an additional $84,050 for the additional services with a revised aggregate not to exceed total of $457,050. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. DocuSign Envelope ID: B2804B6D-2D5D-453B-ACBA-61034A845D6E Page 2 of 2 IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: ___________________________ TODD HILEMAN, CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY By: _________________________________ “CONSULTANT” TEAGUE NALL AND PERKINS, INC. By: _________________________________ AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY By: ________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: B2804B6D-2D5D-453B-ACBA-61034A845D6E         Fort Worth5237 N. Riverside Drive, Suite 100 Fort Worth, Texas 76137817.336.5773 Allen 825 Watters Creek Boulevard, Suite M300Allen, Texas 75013214.461.9867 Denton3200 S. IH 35E, Suite 1129Denton, Texas 76210940.383.4177 Registered by the TBPLS  10011600 Fort Worth 10194381 Allen  10011601 Denton | Registered by the TBPE Firm No. F-230 engineers surveyors landscape architects www.tnpinc.com AMENDMENT No. 2 TO PROFESSIONAL SERVICES AGREEMENT ADDITIONAL SERVICES Parking Lot Design Contract 6581 TNP No. DEN18196 This amendment is necessary to modify the scope of the work to include several additional services needed for completion of the work. Specifically, these additional services include: Service Center – Fencing and Landscaping The City of Denton has requested the design and construction document preparation of approximately 3100 linear feet of solid fencing and associated landscaping for the west, south, and east boundaries of the Service Center property as depicted on the attached Exhibit 1. The work includes an 8’ high masonry column and wood panel solid fencing, landscaping, and irrigation for the west and east boundaries of the Service Center property and solid fencing on the south boundary adjacent to the existing landscaping. New landscaping on the south boundary line is not included. The Project also includes a motorized rolling gate with key pad control for the east entrance to the Service Center. Any geotechnical evaluation required will be included under the original contract Geotechnical Services. The following services are proposed for this work: 1. Solid Fencing, Landscape, and Irrigation Design and Bid Document Preparation -Conceptual Design - 30 Percent Design and Preliminary Construction Cost Estimate - 90 Percent Design, Technical Specifications, Bid Proposal, and Construction Cost Estimate - 100 Percent Plans, Bid Documents, and Construction Cost Estimate 2. Topographic survey of an approximate 25’ wide strip along the alignment of the proposed fencing and associated boundary work. 3. Right of Entry for Survey Work as needed Service Center - Floodplain Study In order to adequately evaluate possible parking layout options at the Service Center, it is necessary to identify the existing floodplain of Tributary PEC-13 of Pecan Creek as it traverses the Service Center. It is currently mapped by FEMA as a Zone A floodplain, meaning it has not been studied in detail. Much of this tributary has been previously modeled by Dale Hoelting of DEH Consulting, LTD for design of downstream culverts. However, the Service Center campus itself was not a part of the delineation completed in those earlier efforts. We have added DEH Consulting to our project team to update those original models based on new data, including our topo of the Service Center site, and delineate the limits of the floodplain across the site (both 25-year and 100-year will be delineated). In addition, we will work with DEH Consulting to evaluate and model up to three reclamation scenarios to see if there is a way to reclaim additional land for more optimal use. The impacts of the various reclamation scenarios will be evaluated, including water surface elevations and floodplain delineations, flow velocities and valley storage. No construction plans for any of the alternates will be prepared, and no CLOMR or LOMR or other FEMA submittals are a part of the scope of the work. Based on the results of the floodplain study, we will update the Service Center Parking Plan to reflect the existing floodplain limits and any feasible reclamation options. Exhibit A DocuSign Envelope ID: B2804B6D-2D5D-453B-ACBA-61034A845D6E Denton Parking Lot Design Revised Amendment No. 2 July 10, 2019 Page 2 of 3 Denia Parking Lot – Retaining Wall During the design of the Denia parking lot, it was requested by City staff that we replace the existing railroad tie retaining wall with a modular block wall. This task is for the design of that wall, including a geometric layout, wall profile and necessary details. Denia/City Hall East/Civic Center Repackaging Originally, it was intended that the Denia and City Hall East projects would be packaged together for bidding, and the plans and specifications were prepared for that procedure. However, it has now been determined that it will be more advantageous that City Hall East will be bid separately, and Denia will be packaged with the Civic Center parking lot. This portion of the amendment is for the effort needed to revise the packaging, changing sheet numbers, cover sheets, dividing specs, etc. to accomplish this repackaging. City Hall East Lighting Plans Originally this task was intended to consist of replacing the high mast street lights along Railroad Street with the shorter pedestrian lighting on the concrete poles in order to better blend with the surrounding lighting along East Hickory and at the transit center. Because of the uncertainty of the desired type of light poles, the plans will be scaled back to just show conduit and pull boxes sufficient to replace the lights at a later date. McKinney Street Parking Lot Modifications The original scope of work for this parking lot assumed surface drainage from the site, since the availability of downstream drainage improvements was not known. Though the downstream drainage facilities are still not known, we will proceed with parking lot design that includes pervious pavement at the southeast corner of the parking lot, with underdrains to convey the water to Oak Street. Prior to construction, provisions will need to be made to connect those underdrains to a storm drain system downstream. This amendment does not include design of off- site storm drain. In addition, in the course of meetings with City staff as we began conceptual layouts of the parking lot, it was suggested that abandoning Oakland Street could eliminate a traffic conflict at the intersection of McKinney and Oakland. The mid-block signaled pedestrian crossing already impacts vehicular access to Oakland, and adding another driveway to this parking lot compounds that conflict. The conceptual plans will be revised to show options for abandoning the Oakland Street paving, providing access to the business along Oakland, and creating a small public landscaped area at the south end of Oakland Street. DocuSign Envelope ID: B2804B6D-2D5D-453B-ACBA-61034A845D6E Denton Parking Lot Design Revised Amendment No. 2 July 10, 2019 Page 3 of 3 Amendment No. 2 (The following are fixed fees except as noted) Solid Fencing, Landscape, and Irrigation Design and Bid Document Preparation (Fixed Fee) $ 29,300 Topographic Survey (Fixed Fee) $ 13,000 Right of Entry for Survey Work (Time & Materials) $ 3,750 (25 @ $ 150/EA) Service Center Floodplain Study $ 13,300 Denia Retaining Wall $ 5,800 Denia/City Hall East Repackaging $ 2,000 City Hall East Lighting Plans $ 3,200 McKinney Street Parking Lot Modifications $ 6,500 McKinney Street Landscape Modifications $ 2,200 Third Party Cost Estimates (total of four) (Time & Materials) $ 5,000 Total Amendment No. 2 $ 84,050 Summary of Amended Contract Original Contract Fee $ 300,050 Amendment No. 1 $ 72,950 Amendment No. 2 $ 84,050 Amended Contract Total $ 457,050 City of Denton Teague Nall and Perkins, Inc. Gary L. Vickery, P.E. July 10, 2019 Date Date DocuSign Envelope ID: B2804B6D-2D5D-453B-ACBA-61034A845D6E  Service Center Perimeter Improvements Conceputual Design 34 EXHIBIT 1 DocuSign Envelope ID: B2804B6D-2D5D-453B-ACBA-61034A845D6E Certificate Of Completion Envelope Id: B2804B6D2D5D453BACBA61034A845D6E Status: Completed Subject: Please DocuSign: City Council Contract 6581 Amendment 2 Source Envelope: Document Pages: 7 Signatures: 6 Envelope Originator: Certificate Pages: 6 Initials: 1 Lori Hewell AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 lori.hewell@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 7/30/2019 12:52:01 PM Holder: Lori Hewell lori.hewell@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 7/30/2019 1:07:01 PM Viewed: 7/30/2019 1:07:11 PM Signed: 7/30/2019 1:08:18 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 7/30/2019 1:08:20 PM Viewed: 7/30/2019 1:08:44 PM Signed: 7/30/2019 1:08:51 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 7/30/2019 1:08:53 PM Viewed: 8/2/2019 1:56:58 PM Signed: 8/26/2019 9:54:57 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Gary L Vickery gvickery@tnpinc.com Principal Teague Nall and Perkins, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 137.27.172.226 Sent: 8/26/2019 9:55:00 AM Viewed: 8/26/2019 10:14:50 AM Signed: 8/26/2019 10:15:16 AM Electronic Record and Signature Disclosure: Accepted: 8/26/2019 10:14:50 AM ID: 0201a020-63cb-4c59-b5af-7d975fa10895 Signer Events Signature Timestamp Sara Hensley sara.hensley@cityofdenton.com Sara Hensley Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 8/26/2019 10:15:18 AM Viewed: 8/26/2019 11:24:45 AM Signed: 8/26/2019 11:56:02 AM Electronic Record and Signature Disclosure: Accepted: 8/26/2019 11:24:45 AM ID: 8fe1fd37-4609-4caa-902e-696ae7b129f0 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 8/26/2019 11:56:05 AM Viewed: 9/26/2019 8:37:35 AM Signed: 9/26/2019 8:38:11 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 9/26/2019 8:38:14 AM Viewed: 9/26/2019 8:55:28 AM Signed: 9/26/2019 8:55:36 AM Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 9/26/2019 8:55:38 AM Viewed: 9/26/2019 9:28:39 AM Signed: 9/26/2019 9:29:16 AM Electronic Record and Signature Disclosure: Accepted: 9/26/2019 9:28:39 AM ID: b3aaccd9-a775-4c48-b731-5ba15e20b17b In Ierson Signer Events Signature Timestamp Editor DeliverI Events Status Timestamp Igent DeliverI Events Status Timestamp IntermediarI DeliverI Events Status Timestamp Certified DeliverI Events Status Timestamp CarIon CopI Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Paralegal City of Denton Security Level: Email, Account Authentication (None) Sent: 7/30/2019 1:08:20 PM Electronic Record and Signature Disclosure: CarIon CopI Events Status Timestamp Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 7/30/2019 1:08:20 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 9/26/2019 8:38:13 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Christian Garcia christian.garcia@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 9/26/2019 9:29:18 AM Viewed: 9/26/2019 9:33:04 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Iitness Events Signature Timestamp IotarI Events Signature Timestamp Envelope SummarI Events Status Timestamps Envelope Sent Hashed/Encrypted 9/26/2019 9:29:18 AM Certified Delivered Security Checked 9/26/2019 9:29:18 AM Signing Complete Security Checked 9/26/2019 9:29:18 AM Completed Security Checked 9/26/2019 9:29:18 AM IaIment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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