Loading...
Bid Invitation7237 IFB for 2019 Street Reconstruction Issue Date:11/18/2019 Questions Deadline:12/11/2019 04:00 PM (CT) Response Deadline:12/19/2019 11:00 AM (CT) Contact Information Contact:Laura Hermosillo Address:Procurement and Compliance 901-B Texas Street Denton, TX 76209 Phone:(940) 349-7133 Email:laura.hermosillo@cityofdenton.com Page 1 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 Event Information Number:7237 Title:IFB for 2019 Street Reconstruction Type:Invitation for Bid Issue Date:11/18/2019 Question Deadline:12/11/2019 04:00 PM (CT) Response Deadline:12/19/2019 11:00 AM (CT) Notes: IFB 7237 - 2019 Street Reconstruction The submittal process may take significant time. The City highly recommends that respondents do not wait until minutes before the due date and time to submit proposal. Submissions via email will not be accepted. Hard copy bid bonds are required. GENERAL DESCRIPTION OF WORK The major work will consist of the (approximate) following: Reconstruction of Windsor Drive, Hercules Lane, Scripture Street, and Thomas Street (approximately 86,200 SY of asphalt pavement) with intersection repair (approx. 1,800 SY of 10” concrete pavement), driveway replacement (approx. 1,300 SY of 6” concrete pavement), sidewalk repair (approx. 22,500 SF of 4” concrete pavement), ADA curb ramp replacement (approx. 60 curb ramps), and curb and 14 gutter repair (approx. 22,000 LF). Schedule of Events (subject to change) Issue date: 11/18/19 Pre-Bid: 12/4/19 (detailed information available in activities tab) Questions deadline: 12/11/19 4:00 PM Close Date: 12/19/19 11:00 AM In accordance with the provisions of Texas Local Government Code, Chapter 252 and 271, the City of Denton (the City) is requesting submissions to contract with an individual or business with considerable experience in providing goods or services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton in a sealed submission. The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to Page 2 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 their clients. The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative methods to deal with municipal challenges, and cost effective solutions. A firm may submit a solicitation response for one or more of the categories of product or services requested in this solicitation. Ship To Information Address:901B Texas Street Denton, TX 76209 Billing Information Contact:City of Denton Address:Accounts Payable 215 E McKinney St Denton, TX 96201-4299 Bid Activities 7237 - 2019 Street Reconstruction 12/4/2019 12:00:00 PM (CT) Do you intent to submit a proposal for this project? Pre-Bid Conference 12/4/2019 2:00:00 PM (CT) A non-mandatory pre-solicitation conference will be available to interested contractors. Attendance at the pre-solicitation conference is strongly encouraged prior to submission of a response. The conference will be held in the Service Center Training Room, 901A Texas Street, Denton, Texas 76209 Bid Attachments 7237 IFB-- 2019 Street Reconstruction - SPECIFICATIONS.pdf View Online 7237 IFB-- SPECIFICATIONS 7237 IFB-- 2019 Street Reconstruction - PLANS.pdf View Online 7237 IFB-- PLANS 7237 IFB-- 2019 Street Reconstruction - UNIT PRICE BID.xlsx View Online 7237 IFB-- UNIT PRICE BID Download Bid Tab Instructions.pdf Download Bid Tab/Document Download Instructions Substitute_W-9_Form_10.18.18.pdf View Online Substitue w-9 Requested Attachments Construction Bid Documents (Attachment required) Must attach all required documents listed in section 4 of the Bid Form. Page 3 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 Conflict of Interest Questionnaire (Attachment required) The individual or business must disclose any business relationship that would have an effect, of a conflict of interest. Please attach a signed copy of the conflict of interest questionnaire. Substitute W9 (Attachment required) This will be used if awarded to set you up in our system. Construction Unit Price Bid (Attachment required) Must attach excel pricing detail Bid Acceptance - Exceptions If you answered yes - with exceptions to the bid acceptance question please attach a list of the exceptions Bid Attributes 1 SECTION 1 General Information Page 4 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 2 Submittal Instructions The City of Denton will accept electronic or hard copy submittals until the date and time on the cover sheet of this solicitation. Any submission received after the date and/or hour set for solicitation opening will be returned unopened. ELECTRONIC COPY SUBMISSION FORMAT Electronic submissions will be accepted via this portal only (dentontx.ionwave.net); submissions via email will not be accepted. Electronic submissions require hard copy of Bid Bonds. Hard copy bid bonds must be submitted using hard submission requirements. Electronic proposals without hard copy bonds will be automatically rejected. Hard copy submissions may be hand delivered (by firm or express courier) to the address listed below: City of Denton Materials Management SOLICITATION NUMBER AND NAME 901B Texas Street Denton, TX 76209 The City of Denton reserves the right to accept or reject in part or in whole any submission, and to waive technicalities of the submission, in the best interest of obtaining best value for the City. Each respondent is responsible for taking the necessary steps to ensure their submission is received by the date and time noted herein. The City is not responsible for missing, lost or late mail or any mail delays, internal or external, that may result in the submission arriving after the set time. Incomplete electronic submissions will be automatically rejected by the bid system. HARD COPY SUBMISSION FORMAT Respondents shall provide detailed information to allow the City to properly evaluate the submission. The City requests the following format be used: 1. Hard copy submissions shall be bound only utilizing a staple or binder clip. Do not submit responses in a binder or file folder. 2. Submission shall be no more than 200 pages in length 3. Utilize tabs to identify exhibits and attachments 4. Hard Copy Submittals shall include one (1) original signed by an officer authorized to bind the firm 5. Submit response, before the published due date. Hard copy submittals must be in a sealed envelope with the solicitation number and name. 6. The submission shall include the following: a. Completed Bid Invitation and required attachments b. Pricing Sheet c. Safety Record (if applicable form will be attached) d. Conflict of Interest Questionnaire e. Appendices may be used for additional documentation or clarification at the respondent's option f. Flash drive with an electronic copy of all required documents 3 Evaluation Procedures Selection of a firm(s) to provide the aforementioned materials and services shall be in accordance with the City of Denton Purchasing Policies and procedures and the State of Texas Local Government Code 252.043. A public opening will be conducted with this process. Respondent names and pricing will be read aloud thirty minutes after the opening time and date. Once the public opening is adjourned, read responses will be available in the document section of this solicitation (see attachments for instructions). After the contract has been awarded all submissions will be open for public inspection, and the unsuccessful respondent(s) may request a debriefing regarding their submittal. Please contact the City of Denton Materials Management staff to document the request for a debriefing. A meeting with the City of Denton Materials Management Staff and the using Division will be scheduled within a reasonable time. Page 5 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 4 Section 4 Terms and Conditions 5 General Provisions - Additional for Construction 1. AVAILABILITY OF TECHNICAL DRAWINGS AND SPECIFICATIONS If applicable, Technical Specifications and Drawings/Plans related to this project are attached to this solicitation. 2. EXAMINATION OF PLANS, SPECIFICATIONS AND SITE OF THE WORK Respondents are advised that the scope of work, attachments, plans (if applicable), specifications, and other documents on file as stated in the proposal documents shall constitute all the information which the City shall furnish. Respondents are required, prior to submitting any response, to review all documents (scope of work, plans, specifications, exhibits, contract, amendments, bond forms, etc.,) carefully; to visit the site of the work (if applicable); to examine carefully the local conditions; to inform themselves with their independent research, tests, and investigations of the difficulties to be encountered and judge for themselves the accessibility of the work and all attending circumstances affecting the cost of doing the work or the time required for its completion and to obtain all information required to make an intelligent proposal. No information given by the City or any official thereof, other than that shown on the scope of work, plans (if available) and contained in the specifications, exhibits, and other contract documents, shall be binding upon the City. Respondents shall rely exclusively upon their own estimates, investigations, test and other data which is necessary to full and complete information upon which the submission may be based. Any respondent, by submitting a response, represents and warrants that he has prepared his submittal in accordance with the specifications, with full knowledge and understanding of the terms and provisions thereof; that he has reviewed, studied and examined the response prior to the signing and submission of same; and that he was cognizant of the terms of his submittal, verified his calculations and found them to be correct and agrees to be bound thereby. 3. BONDS Successful awarded contractor will be required to sign original contract and submit a blanket performance and payment bond as outlined in specifications before work is to commence. Bonds shall be in accordance with the V.T.C.A Government Code Section 2253.021, as amended. 4. PREVAILING WAGE RATES In accordance with Texas Government Code 2258, the awarded contractor shall comply with prevailing wage rates as defined by the United States Department of Labor Davis-Bacon Wage Determination at http://www.dol.gov/whd/contracts/dbra.htm and at the Wage Determinations website www.wdol.gov for Denton County, Texas. Notwithstanding any other provision of this Contract, the awarded contractor hereby represents and warrants that the contractor shall pay to each of its employees a wage not less than what is currently known as the "Federal Minimum Wage" and any increase or amendments thereto. Furthermore, contractor shall produce proof of compliance with this provision by contractor to the City. The City shall withhold payments due to contractor until contractor has complied with this provision. Prior to any payment being made for work satisfactorily completed and accepted, contractor shall submit wage rate affidavits with its billing documents affirming that all employees have been paid not less than the current "Federal Minimum Wage”. Page 6 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 5. PAYMENT AND PERFORMANCE REQUIREMENTS a. PAYMENT AND INVOICES: Payment processing: The City review, inspection, and processing procedures for invoices ordinarily require thirty (30) days after receipt of invoices, materials, or services. Submissions which call for payment before thirty (30) days from receipt of invoice, or cash discounts given on such payment, will be considered only if, in the opinion of the Purchasing Manager, the review, inspection, and processing procedures can be completed as specified. It is the intention of the City of Denton to make payment within thirty days after receipt of valid invoices for which items or services have been received unless unusual circumstances arise. The 30 day processing period for invoices will begin on the date the invoice is received or the date the items or services are received, whichever is later. Direct deposit for payments: Contractors are encouraged to arrange for receiving payments through direct deposit. Information regarding direct deposit payments is available from the City of Denton Purchasing website: www.dentonpurchasing.com. Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215 E McKinney St, Denton, TX, 76201-4299. A pro-forma invoice shall be sent to the contract administrator as identified in the Notice to Proceed. It is the intention of the City of Denton to make payment on completed orders within thirty days after receipt of invoice or items; whichever is later, unless unusual circumstances arise. Invoices must be fully documented as to labor, materials, and equipment provided, if applicable, and must reference the City of Denton Purchase Order Number in order to be processed. No payments shall be made on invoices not listing a Purchase Order Number. b. PAYMENT TO PERFORMANCE MILESTONES Awarded contractor shall prepare and submit monthly pay apps per the schedule of values outlined in the attached STANDARD PURCHASE TERMS AND CONDITIONS FOR FACILITY CONSTRUCTION SERVICES, Article 9 Payments and Completion. c. TAX EXEMPTION The City of Denton qualifies for sales tax exemption pursuant to the provisions of Article 20.04 (F) of the Texas Limited Sales, Excise and Use Tax Act. Any Contractor performing work under this contract for the City of Denton may purchase materials and supplies and rent or lease equipment sales tax free. This is accomplished by issuing exemption certificates to suppliers. Certificates must comply with State Comptroller’s ruling #95-0.07 and #95-0.09. d. RELEASE OF LIENS AND CERTIFICATE OF CONTRACTOR Upon award of the contract, the Contractor shall inform the City of the subcontractors and material sources that will be used. Upon the completion by the Contractor of the construction of the project, but prior to final payment to the Contractor, the Contractor shall deliver to the City releases of all liens, and of rights to claim any lien, from all manufacturers, material-men, and subcontractors furnishing services or materials for the project, to the effect that all materials or services used on or for the project have been paid for and indicating that the City is released from all such claims. e. PAYMENTS TO MATERIAL-MEN AND SUBCONTRACTORS The Contractor shall pay each material-men, and each subcontractor, if any, as outlined in the project specifications, the amount thereof allowed the Contractor for and on account of materials furnished or construction performed by each material-men or each subcontractor. 6. WARRANTIES Page 7 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 The contractor shall provide a warranty as outlined in the project specifications. 6 Bid Acceptance I have read and understand the Terms and Conditions, Specifications, and Insurance requirements, contained herein, and further agree to abide and accept said Terms, Conditions and Specifications. Yes Yes - with exceptions (Please Select) (Required: Check only one) 7 Bid Acceptance Exceptions If you answered yes - with exceptions to the above question you must attach exceptions narrative in attachment tab. (Additional exceptions will not be allowed during the negotiation process) Yes, I understand any exceptions must be attached (Required: Check if applicable) Page 8 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 8 Acknowledgement The undersigned agrees this submission becomes the property of the City of Denton after the official opening. The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents; the local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and storage of materials and equipment; and all other matters that will be required for the work before submitting a response. The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance of this submission will be 120 calendar days unless a different period is noted. The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been prepared in collusion with any other respondent, nor any employee of the City of Denton, and that the contents of this submission have not been communicated to any other respondent or to any employee of the City of Denton prior to the acceptance of this submission. Respondent hereby assigns to the City any and all claims for overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq. The undersigned affirms that they have read and do understand the specifications, all exhibits and attachments contained in this solicitation package. The undersigned agrees that the solicitation package posted on the website are the official specifications and shall not alter the electronic copy of the specifications and/or pricing sheet, without clearly identifying changes. The undersigned understands they will be responsible for monitoring the City of Denton Purchasing Website at: https://www.cityofdenton.com/en-us/business/solicitations-contracting to ensure they have downloaded all addendum(s). I certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my statements and answers to questions. I am aware that the information given by me in this submission will be investigated, with my full permission, and that any misrepresentations or omissions may cause my submission to be rejected. If awarded this construction Contract, the Bidder agrees to complete the work covered by this Contract within one year as requested in the scope of work. The Bidder hereby agrees that the City reserves the right to waive informalities in any bid and to reject any or all bids, or to accept any bid that in its judgment will be for the best interest of the City. Acknowledge (Required: Check if applicable) Page 9 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 9 Certificate of Interesentd Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish an original Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 - Form 1295) 7. The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission's website within seven business days. Acknowledge (Optional: Check if applicable) Bid Lines 1 TOTAL BID AMOUNT Copy your responses from Section 5.3 to the following fields. Please note that the following totals must match your totals in the excel documents and Section 5 Total Bid Amount (Bid Specifications 00 41 00-2. If accidently entered different, Section 5 Total Bid Amount (Bid Specifications 00 41 00-2) will supersede. Evaluation of Alternate Bid Items is to be done by adding to base bid amount for a total bid amount. (Line excluded from response total) Page 10 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 2 Base Bid Amount (Response required) Base Bid:$Total:$ Supplier Notes: Additional notes (Attach separate sheet) 3 Alternate Bid Amount (Response required) Alternate Bid:$Total:$ Supplier Notes: Additional notes (Attach separate sheet) Page 11 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237 Supplier Information Company Name: Contact Name: Address: Phone: Fax: Email: Supplier Notes The undersigned agrees this submission becomes the property of the City of Denton after the official opening. The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents; the local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and storage of materials and equipment; and all other matters that will be required for the work before submitting a response. The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance of this submission will be 120 calendar days unless a different period is noted. The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been prepared in collusion with any other respondent, nor any employee of the City of Denton, and Print Name Signature Page 12 of 12 pages Deadline: 12/19/2019 11:00 AM (CT)7237