Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 14, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with CBS Mechanical Services, Inc. dba CMS
Mechanical Services, Inc., for the supply of electrical maintenance, repairs, and replacement services for
various City buildings and any other areas maintained by the Facilities Management Department; providing
for the expenditure of funds therefor; and providing an effective date (IFB 7230 – awarded to CBS
Mechanical Services, Inc. dba CMS Mechanical Services, Inc., for one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $450,000).
IFB INFORMATION/BACKGROUND
This bid is for electrical maintenance, repairs and replacement services for various City buildings and any
other areas maintained by the Facilities Management Department. This contract is to assist with the City’s
electrical needs across 60+ buildings. The approximate total square footage for the buildings is 900,000 sq.
ft. The electrical services will be performed on an as-needed basis to assist the City with renovations,
remodels and maintenance of existing facilities.
This contract will be shared within the City for other departments to use on an as-needed basis. Facilities
Management projects a spending average of $90,000 annually for these services. This will cover routine
preventative maintenance, as well as service calls when they arise, and any potential replacements. Some
of the jobs require a licensed electrician and vary in complexity.
Invitation for Bids was sent to 461 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Four (4) bids meeting specifications were received. The lowest bid was received by CBS
Mechanical Services, Inc. dba CMS Mechanical Services, Inc.
NIGP Code Used for Solicitation: 910-Building Maintenance,
Installation and Repair Services
Notifications sent for Solicitation sent in IonWave: 461
Number of Suppliers that viewed Solicitation in IonWave: 27
HUB-Historically Underutilized Business Invitations sent out: 31
SBE-Small Business Enterprise Invitations sent out: 146
Responses from Solicitation: 4
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with CBS Mechanical Services, Inc. dba CMS Mechanical Services, Inc., for the supply
of electrical maintenance, repairs, and replacement services for various City buildings and any other areas
maintained by the Facilities Management Department, in a one (1) year, with the option of four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $450,000.
PRINCIPAL PLACE OF BUSINESS
CBS Mechanical Services, Inc. dba CMS Mechanical Services, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from the Building and Equipment account 880200.6512. Requisitions will be
entered into the Purchasing software system on an as-needed basis. The budgeted amount for these services
is $450,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dean Hartley, 940-349-8243.
Legal point of contact: Mack Reinwand at 940-349-8333.