Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: October 22, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with International Business Machines
(IBM) Corporation for Weather Forecasting Services; Pattern Recognition Technologies, Inc., for Load
Forecasting Service; and Radiant Geospatial Solutions, LLC, for Wind and Solar Forecasting Services;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7057 – awarded to
the lowest responsive bidder for each line item, Weather Forecasting contract awarded to International
Business Machines (IBM) Corporation in a total not-to-exceed amount of $63,030, Load Forecasting
contract awarded to Pattern Recognition Technologies, Inc., in a not-to-exceed amount of $118,800 and
Wind and Solar Forecasting contract awarded to Radiant Geospatial Solutions LLC in a total not-to-exceed
amount of $66,000, in a total three (3) year, not-to-exceed amount of $247,830). The Public Utilities Board
recommends approval (6 - 0).
RFP INFORMATION /BACKGROUND
Denton Municipal Electric (“DME”) is highly dependent on weather forecasting services to manage electric
demand. The growing wind and solar generation portfolio adds a considerable dependency on accurate
weather forecasting to manage the City of Denton’s electric demand requirements. Weather volatility is a
key driver of electric demand and renewable energy output in the short-term and long-term horizon. DME
is seeking approval for forecasting service(s) which include Weather Forecasting, Load Forecasting, Wind
Forecasting, and Solar Forecasting.
The major functions of the Forecasting solution(s) are as follows:
1. Weather Forecasting
a. Short Term Weather (7 Day)
b. Mid Term Weather (15 Day)
c. Seasonal Weather
2. Load Forecasting
a. Short Term (1 Day)
b. Mid Term (15 Day)
c. Long Term (1 year+)
3. Wind Forecasting
a. Intra-Day Forecast
b. Short Term Forecast (2-7 Days)
4. Solar Forecasting
a. Intra-Day Forecast
b. Short Term Forecast (2-7 Days)
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Requests for Proposals were sent to 1,798 prospective suppliers of these items. In addition, specifications
were placed on the Materials Management website for prospective suppliers to download and advertised in
the local newspaper. Five (5) proposals were received and evaluated based upon published criteria including
delivery/project schedule, compliance with specifications, probable performance and price. Based upon this
evaluation, the following vendor(s) were ranked the highest and determined to be the best value for the
City:
1. Weather Forecasting Service
International Business Machines (IBM) Corporation was ranked the highest and determined to be
the best net value for the City for Weather Forecasting.
2. Load Forecasting Service
Pattern Recognition Technologies, Inc., was ranked the highest and determined to be the best net
value for the City for Load Forecasting.
3. Wind Output Forecasting Service
Radiant Geospatial Solutions LLC was ranked the highest and determined to be the best net value
for the City for Wind Output Forecasting.
4. Solar Output Forecasting Service
Radiant Geospatial Solutions LLC was ranked the highest and determined to be the best net value
for the City for Solar Output Forecasting.
If approved, staff will utilize this solution to support effective energy portfolio management operations,
increase efficiencies, data collection, increase staff performance, and provide management with reporting
data.
PRIOR ACTION/REVIEW
On October 14, 2019, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with International Business Machines (IBM) Corporation for Weather Forecasting
Service, in a three (3) year, not-to-exceed amount of $63,030.
Award a contract with Pattern Recognition Technologies, Inc., for Load Forecasting Service in a three (3)
year, not-to-exceed amount of $118,800.
Award a contract with Radiant Geospatial Solutions LLC for Wind Forecasting Service, in a three (3) year
not-to-exceed amount of $39,600.
Award a contract with Radiant Geospatial Solutions LLC for Solar Forecasting Service, in a three (3) year
not-to-exceed amount of $26,400.
PRINCIPAL PLACE OF BUSINESS
International Business Machines (IBM) Corporation
Armonk, NY
Pattern Recognition Technologies, Inc.
Dallas, TX
Radiant Geospatial Solutions LLC
Gaithersburg, MD
ESTIMATED SCHEDULE OF PROJECT(S)
This is a three (3) year contract for each individual forecasting service.
FISCAL INFORMATION
These services will be funded from the Denton Municipal Electric Power Supply, Energy Management
division budget account 600003.7804. The budgeted amount for this service is $247,830.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Membership
Exhibit 4: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Stephen Johnson at 940-349-7516.
Legal point of contact: Mack Reinwand at 940-349-8333.