Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive bids under IFB 7130 for the supply of pest services for various City
buildings/properties and any other areas maintained by the City of Denton Facilities Department; and
providing an effective date (IFB 7130).
IFB INFORMATION/BACKGROUND
The City of Denton solicited bids for pest control and termite treatment services of City facilities and
properties. There are over eighty (80) buildings/structures across the City that require regularly scheduled
pest treatment. The contract would be used for a range of monthly applications, exterior rodent management
and termite treatments for locations.
Upon receiving the bids, there was some discrepancy and confusion by the bidders on the formation of the
pricing sheet and what was expected by Facilities Management. This affected the amounts provided on the
bids that were submitted. Unfortunately, when using the IFB process, the department or Purchasing is not
allowed to contact the bidders for clarification. Due to this issue, we will be resubmitting the solicitation
for bid with a better-formatted pricing sheet structure. In doing so, we believe this will result in cost-saving
for the City.
In accordance with the Local Government Code 252.043, the City Council may reject any and all bids.
RECOMMENDATION
Staff recommends rejection of all bids for pest control services for various City buildings/properties and
any other areas maintained by the City of Denton Facilities Department.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dean Hartley, 940-349-8243
Legal point of contact: Mack Reinwand at 940-349-8333.