Exhibit 1 - Agenda Information Sheet (2)City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: April 21, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with CRC Lawncare and Landscape, LLC, for mowing
services and maintenance for Park locations, Cemeteries, Libraries, Public Buildings, Medians, Fire
Stations, Water Reclamation, Beneficial Reuse, and Airport, Sections A, B, C, D, E, F, G, H, J, and K;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7254 – awarded to
CRC Lawncare and Landscape, LLC, for one (1) year, with the option for one (1) additional one (1) year
extension, in the total two (2) year not-to-exceed amount of $600,000).
INFORMATION/BACKGROUND
On July 17, 2018, bid 6627 for Mowing & Maintenance Services was awarded to five (5) individual
contractors in 2018. Two (2) of the five (5) contracts were terminated on December 15, 2019, and this bid
will replace the terminated contracts.
Mowing is required to maintain safety, aesthetics and City of Denton code compliance at various City
owned locations.
Mowing services also provide the following benefits to the City of Denton:
1. It keeps the City in compliance with Community Improvement Services.
2. It keeps the turf aesthetically pleasing and helps to thwart the growth of weeds.
3. It keeps the areas free of litter and debris.
Requests for Proposals was sent to 104 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Seven (7) proposals were received and evaluated based upon published criteria including
delivery, compliance with specifications, probable performance, and price. Based upon this evaluation,
CRC Lawncare and Landscape LLC was ranked the highest in sections A, B, C, D, E, F, G, H, J, and K and
determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 988 – Services, roadside, grounds,
recreational and park area services
Notifications sent for Solicitation sent in IonWave: 104
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 32
Responses from Solicitation: 7
After reference checks, staff feels that CRC Lawncare and Landscape, LLC is an established business that
has the experience with working with larger entities and possesses the competence to perform the work
requested. Below is the information CRC Lawncare and Landscape provided regarding the wages they pay
their employees who will be assigned to the City’s contract.
Position Description Number of Assigned Employees Hourly Rate of Assigned Employees
Crew Supervisor (Lawn) 1 $20.00
Crew Leader 1 $18.00
Crew Foreman 3 $15.00
Crew Hands 2 $12.00
RECOMMENDATION
Award a contract with CRC Lawncare and Landscape, for the supply of mowing services and maintenance,
in a one (1) year, with the option for one (1) additional extensions, in the total two (2) year not-to-exceed
amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
CRC Lawncare and Landscape LLC
Bridgeport, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for one (1) additional year, with
all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded by various departments; purchase orders are issued by department annually.
Yearly funding for this service are allocated in departmental budgets:
402001.7886 Parks and Recreation
680001.6545 Airport
640100.7886 Water Reclamation
640400.7886 Beneficial Reuse
320001.7886 Fire Stations
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Russell Koch, 940-349-8412.
Legal point of contact: Mack Reinwand at 940-349-8333.