Region IV Education Service Center/The Cooperative Purchasing Network (TCPN)-5106-Award/Ordinance/Pricing
INTERLOCAL AGREEMENT
Region IV Education Service Center
Contracting Parties
City of Denton Denton
Public Entity County-District Number
Region IV Education Service Center 101 - 950
County-District Number
This agreement is effective 0/ :7W,5 -and shall be automatically renewed unless either
party gives sixty (60) days prior written notice of non-renewal. This agreement may be
terminated with or without cause by either party upon (60) days prior written notice, or may also
be terminated for cause at anytime upon written notice stating the reason for and effective date of
such terminations and after giving the affected party a thirty (30) day period to cure any breach.
Statement of Services to be Performed:
Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal
Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8,
Chapter 271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this
cooperative is to obtain substantial savings for member school districts and public entities
through volume purchasing.
Role of the Purchasing Cooperative
1. Provide for the organizational and administrative structure of the program.
2. Provide staff time necessary for efficient operation of the program.
3. Receive quantity requests from entities and prepare appropriate tally of quantities.
4. Initiate and implement activities related to the bidding and vendors selection process.
5. Provide members with procedures for ordering, delivery, and billing.
Role of the Member School District or Public Entity:
1. Commitment to participate in the program as indicated by an authorized signature in the
appropriate space below.
2. Designate a contact person for the cooperative.
3. Commit to purchase products and services that become part of the official products and
services list when it is in the best interest of the member entity.
4. Prepare purchase orders issued to the appropriate vendor from the official award list
provided by the Purchasing Cooperative.
5. Accept shipments of products ordered from vendors in accordance with standard
purchasing procedures.
6. Pay vendors in a timely manner for all goods and services received.
Revised 05/04 (QPi34-MEMI Rev. 0)
~ftw Authorization:
Region IV Education Service Center and The Cooperative Purchasing Network
executed a contract to provide cooperative purchasing opportunities to school districts and ublilc
entities.
T
p
Please send a signed Interlocal Agreement to Region IV ESC, Attn: TCPN, 7145 W. Tidwell,
Houston, TX 77092-2096.
City of Denton
Cent Region IV Education Service
By ~ /2
Authorized Signatur By~
Authorized Signature
Cit Manager
Title
Managing Director Financial Services
Title
aoo5-
llate 3 n ~ v ~
Date
Tom D. Shaw C.P.M.
Contact Person Stuart Verdon-Director-TCPN
Contact Person
Purchasin A gent
Title of Contact 713 -744-8115
Telephone Number
901-B Texas Street
Street Address sverdonna esc4 net
E-mail Address
Denton TX 76208
City, State Zip
940-349-7100
Contact's Telephone Number
Tom.Shaw9cityofdenton com
E-mail Address
APPROVED AS TO FORM:
CITY ATTORNEY
CITY OF DE , E
BY:
Revised 05/04 (QPI34-MEM1 Rev. 0)
ORDINANCE NO. DDS=D✓~J?
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS,
APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL
AGREEMENT BETWEEN THE REGION IV EDUCATION SERVICE CENTER,
WHICH SPONSORS THE COOPERATIVE PURCHASING NETWORK (TCPN),
PROVIDING FOR A COOPERATIVE PURCHASING PROGRAM FOR GOODS
AND SERVICES; DESIGNATING TOM D. SHAW, C.P.M., PURCHASING AGENT,
AS OFFICIAL REPRESENTATIVE OF THE CITY OF DENTON RELATING TO
THE PROGRAM; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Denton has been presented a
proposed Interlocal Agreement by and between the Region IV Education Service Center,
which sponsors The Cooperative Purchasing Network and the City of Denton, a copy of
which is attached hereto and made a part hereof by reference (the
"Interlocal Agreement"); and
WHEREAS, the City Council finds that the Interlocal Agreement is in the public
interest; and
WHEREAS, the City of Denton of Denton, Texas, pursuant to the authority
granted under Sections 271.101 to 271.102 of the Local Government Code, desires to
participate in the described purchasing program sponsored by the Region IV Education
Service Center which is known as The Cooperative Purchasing Network, and in the
opinion that participation in this program will be highly beneficial to the taxpayers
through the anticipated savings to be realized; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings and recitations contained in the preamble of this
ordinance are incorporated herein by reference.
SECTION 2. The City Council hereby approves the Interlocal Agreement. The
City Manager, or his designee, is authorized to execute the Agreement on behalf of the
City.
SECTION 3-. The Purchasing Agent of the City of Denton, Tom D. Shaw,
C.P.M., and his successor or designee under the direction of the City Council of the City
of Denton is hereby designated to act for the City of Denton in all matters relating to The
Cooperative Purchasing Network including the designation of specific contracts in which
the City of Denton desires to participate.
SECTION 4. This ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this the
-jg -day of , 2005.
Y
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By:
APPROVED AS TO LEGAL FORM:
HERBERT L. PROU ITY ATTORNEY
By:
r1r.
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