Exhibit 1 - Agenda Information Sheet - Amendment 5City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement and Compliance
CFO: Antonio Puente, Jr.
DATE: April 21, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a fifth amendment to a Professional Services Agreement between the City of
Denton and Teague Nall and Perkins, Inc., amending the contract approved by the City Manager on April
10, 2017, in the not-to-exceed amount of $93,500; amended by amendments 1 - 4 approved by City Council,
City Manager and Purchasing Staff; said fifth amendment to provide engineering and design services
relating to the hickory creek road west project; providing for the expenditure of funds therefor; and
providing an effective date (File 6427 – providing for an additional fifth amendment expenditure amount
not-to-exceed $67,635, with the total contract amount no-to-exceed $293,185).
INFORMATION/BACKGROUND
On April 10, 2017, the City Manager approved a contract with Teague Nall and Perkins, Inc. (TNP) for the
design of the Hickory Creek Road West widening and improvements project in the not-to-exceed amount
of $93,500. The Hickory Creek Road West project (File 6427) is an update of the existing sealed plans that
were prepared in 2007. Sealed plans and specifications were provided to the City, but the construction was
put on hold. The update to the 2007 plans was necessary to incorporate new existing conditions and to
redesign the Fletcher Branch Bridge to current standards. Since then, there were four previous amendments
to the contract:
• Amendment No. 1: Included design of a 10’ side path on the north side of Hickory Creek Road
from Chaucer to Montecito to be constructed in the summer of 2017 ahead of the main construction
project, with a $39,800 increase.
• Amendment No. 2: Included services to split the bid plans into a base bid and two alternate sections,
with a $40,400 increase.
• Amendment No. 3: Included design for the addition of 5’ sidewalk and new ADA Ramps on the
south side of Hickory Creek due to condition of the existing sidewalk and location of DME poles
within the walk, with a $6,300 increase.
• Amendment No. 4: Included the warrant analysis and design of a signal at Montecito and Hickory
Creek Road to aid in traffic movement for McNair Elementary and the surrounding area, with a
$45,550 increase.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Amendment 5 includes:
➢ Preparation of temporary easement documents
➢ Additional construction phase support
➢ Additional utility coordination
➢ Subsurface Utility Exploration (SUE)
➢ As-built survey services
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 10, 2017, the City Manager approved a Professional Services Agreement with Teague Nall and
Perkins, Inc. for engineering services for the Hickory Creek Road West.
On July 18, 2017, City Council approved Amendment #1 in the not-to-exceed amount of $39,800
(Ordinance No. 2017-194).
On February 6, 2018, the Purchasing Department approved Amendment #2 in the not-to-exceed amount of
$40,400.
On October 23, 2018, the Purchasing Department approved Amendment #3 in the not-to-exceed amount of
$6,300.
On December 22, 2018, the City Manager approved Amendment #4 in the not-to-exceed amount of
$45,550.
RECOMMENDATION
Award Amendment No. 5 with Teague Nall and Perkins, Inc., for additional engineering and design services
relating to the Hickory Creek Road West project, in the not-to-exceed amount of $67,635, for a total
amended amount not-to-exceed amount will be $293,185.
PRINCIPAL PLACE OF BUSINESS
Teague Nall and Perkins, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by January 9, 2021.
FISCAL INFORMATION
These services will be funded from Hickory Creek FM 2181-Riverpass account #350044472.1360.40100.
Purchase Order #181056 has been entered into the Purchasing software system in the amount of $67,635.
The budgeted amount for this item is $278,185.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Contract
Exhibit 3: Ordinance and Amendment 1
Exhibit 4: Amendment 2
Exhibit 5: Amendment 3
Exhibit 6: Amendment 4
Exhibit 7: Ordinance and Amendment 5
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Mack Reinwand at 940-349-8333.