Exhibit 1 - Agenda Information Sheet - Amendment 2
City of Denton
____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: April 21, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to the Professional Services Agreement between the City
of Denton and HR Green, Inc., amending the contract approved by City Council on October 23, 2018, in
the not-to-exceed amount of $815,147, amended by Amendment 1 approved by City Council, said second
amendment to provide additional review of development construction projects for the City of Denton;
providing for the expenditure of funds therefor; and providing an effective date (RFQ 6818 – providing for
an additional second amendment expenditure amount not-to-exceed $415,000, with the total contract
amount not-to-exceed $1,809,062).
INFORMATION /BACKGROUND
The Engineering Development Review is a division of the Capital Projects Department that is concentrated
on the review of private development construction plans focusing on the impact that proposed developments
will have on the City of Denton’s public infrastructure (i.e., water, wastewater, drainage, streets, sidewalks,
parks, etc.). Due to demands on City Engineering staff to manage the increasing volume of City-funded
capital projects, the City conducted a solicitation for a third-party review team to manage engineering
review for private development projects in 2018. In October of 2018, HR Green, Inc. was selected as the
most qualified vendor to provide private development engineering review services for the City of Denton.
The HR Green contract provides onsite and scalable offsite engineering review services based on volume.
HR Green has two onsite engineers who have been fully assimilated into the City’s development review
process. Since the initial contract went into effect, HR Green staff have received extensive training on the
Denton Development Code, pertinent state regulations and the City of Denton’s design criteria,
specifications, and construction details.
HR Green continues to meet or exceed expectations and has effectively adjusted to significantly reduced
review times caused by House Bill 3167 (the “shot clock” bill), which went into effect in September 2019.
As a result of their positive performance, the initial HR Green contract was amended in November 2019 to
extend services for an additional six-month period. The second proposed contract amendment will allow
HR Green’s review services to continue for the remainder of Fiscal Year 2019-20, while private
development activity is monitored.
With the revised development fee structure that went into effect at the beginning of Fiscal Year 2019-20,
the Engineering Development Review Division, including the HR Green contract, has transitioned to 100%
full cost recovery model.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
FY 2019-20 October November December January February March YTD
Total
Applications Reviewed 60 57 41 66 55 96 375
Revenue $99,545 $87,581 $34,892 $115,971 $99,640 $111,815 $549,444
Cost Recovery % 100% 100% 70% 80% 100% 100% 100%
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 23, 2018, City Council approved a contract with HR Green, Inc., in the not-to-exceed amount
of $815,147 (Ordinance 18-1482).
On November 19, 2019, City Council approved a first amendment to the agreement in the not-to-exceed
amount of $578,915, with a total contract not-to-exceed $1,394,062 (Ordinance 19-2742).
RECOMMENDATION
Award Amendment No. 2 with HR Green, Inc., for additional review of development construction projects
for the City of Denton, in the not-to-exceed $415,000, with the total contract amount not-to-exceed
$1,809,062.
PRINCIPAL PLACE OF BUSINESS
HR Green, Inc.
Cedar Rapids, IA
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by September 30, 2020.
FISCAL INFORMATION
These services will be funded from Engineering Development Review Operating Account 840300.7854
Purchase Order #188284 will be revised to include the amount of $415,000 upon approval.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Exhibit 4: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor at 940-349-7889.
Legal point of contact: Mack Reinwand at 940-349-8333.