Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: May 5, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Siddons-Martin Emergency
Group, LLC, through the Buy Board Cooperative Purchasing Network Contract # 571-18, for the purchase
of associated equipment for Pierce Velocity TM Pumper Engine for the Fire Department; providing for the
expenditure of funds therefor; and providing an effective date. (File 7339 - awarded to Siddons-Martin
Emergency Group, LLC, in the amount of $109,399.87).
INFORMATION /BACKGROUND
The City of Denton Fire Department has standardized the fire apparatus to Pierce manufacturing to create
efficiencies with service, maintenance and parts supplies available through the local vendor, Siddons–
Martin Emergency Group, LLC. Siddons-Martin Emergency Group, LLC, the only authorized Pierce dealer
in the State of Texas, submitted a Buy Board quote for one (1) 2020 model Pierce Velocity TM Pumper
Engine. The Engine was approved and purchase back in December of 2019. The purchase had to be
completed quickly to receive a prepay discount of $21,162, which did not allow adequate time to add the
equipment to the engine purchase. Siddons-Martin Emergency Group, LLC is local and will be able to
provide maintenance or replace any of our equipment if needed in the future.
This order is for a full complement of equipment, for the engine, that is essential for Firefighters to perform
their jobs. Requested equipment includes attack hoses and nozzles (3 different lengths and sizes) that is
used to attack the fire. Also, 1,000+ feet of supply hose is used to connect to the fire hydrants that provide
water. The requeseted equipment also includes a full set of hydraulic rescue tools for vehicle extrication
(jaws of life). The saws and fans are used to ventilate structures that are filled with contaminated air, either
from fires (smoke) and/or CO gas. There will also be several different hand tools (axes, pike poles, halogens,
etc.) for various duties. The thermal imaging camera is essential for search and rescue, finding hot spots,
and hidden fires while overhauling structures during and after fires. Since technical rescues (trench,
confined space, and rope) are required, this equipment is included as well.
The new Engine will enter frontline service as a fleet addition to Station 3. The current Station 3 engine
FD1635 will go into reserve status and be utilized at the new Station 8 when completed.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On December 17, 2019, Council approved the contract with Siddons-Martin Emergency Group, LLC,
through the Buy Board Cooperative Purchasing Network Contract # 571-18, for the purchase of one (1)
Pierce Velocity TM Pumper Engine for the Fire Department, in the amount of $739,631 (Ordinance 19-
2927).
RECOMMENDATION
Award a contract with Siddons-Martin Emergency Group, LLC, for the purchase of Associated Equipment
for our new Pierce Velocity TM Pumper Engine for the Fire Department, in the not-to-exceed amount of
$109,399.87.
PRINCIPAL PLACE OF BUSINESS
Siddons-Martin Emergency Group, LLC
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 210-240 days after receipt of order.
FISCAL INFORMATION
This purchase will be funded from FD2093 FIRE ENGINE account 810457408.1355.30100 using
Certificate of Obligation Bonds for FY 19-20 Vehicle and Equipment Replacements in the amount of
$109.399.87. Requisition #146358 has been entered in the Purchasing software system. The budgeted
amount for this item is $109,399.87.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: LLC Members
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dinora Velasquez, 940-349-8843.
Legal point of contact: Mack Reinwand at 940-349-8333.