Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: May 5, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute an Interlocal Cooperative Purchasing Agreement with the
University of North Texas, under the Government Code, Chapter 791.001, to authorize City of Denton
contracts for the purchase of gymnasium rental space for the Parks and Recreation Department; authorizing
the expenditure of funds therefor; and declaring an effective date (File 7337 – award an Interlocal
Cooperative Purchasing Agreement with the University Of North Texas, for one (1) year, with the option
for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $225,000).
INFORMATION/BACKGROUND
Due to the lack of space in City owned facilities and for the continued growth in indoor youth leagues, the
Parks & Recreation Department (PARD) has been using the indoor gymnasiums, Physical Education
Building (PEB) & the Bahnsen Gym at the University of North Texas (UNT) since 2011. Six courts in two
gymnasiums are used throughout the year for PARD’s youth athletic leagues and tournaments. Youth
basketball, youth futsal, and primarily youth volleyball are the athletic leagues currently using the facilities.
In addition, PARD hosts Texas Amateur Athletic Federation (TAAF) Regional & State tournaments for
volleyball, basketball, and pickleball at the facilities. These tournaments bring people to Denton from DFW
and across the state.
The estimated cost of the contract over a five (5) year period is based on programs and events occurring in
the spring, summer, and fall season. During the 2018-2019 season’s there were roughly 2,600 participants
that played at the UNT facilities. Depending on scope of program participation during the fall season, the
amount due will not exceed $10,000, during the spring season the amount due will not exceed $15,000, and
during the summer season the amount due will not exceed $20,000.
This agreement is mutually beneficial for both the City and UNT. Participation by the UNT Recreation,
Event, and Sports Management (RESM) students assists in developing future professionals by providing
them with various league management and customer service experience. Students gain this experience by
volunteering, observing, and collecting data from patrons on site. The UNT students also help the City
sports teams by providing them with drills during practice to further develop skills. Additionally, results
from surveys conducted by the students are shared with City staff and can be used for program evaluation.
Lastly, with this Cooperation Agreement the City receives a lower rate by 50% to use the facility and
provides exclusive access, meaning programming cannot be bumped by another event/activity.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Participants in our programs enjoy practicing and playing at the UNT courts. Through TAAF, the City of
Denton has the largest youth recreation volleyball program in the state. The partnership with UNT allows
PARD to accommodate the larger registration numbers and host programs and tournaments at a regional
and state level.
Section 791 of the Government Code requires that all Cooperative Agreements must be authorized by the
governing body, regardless of the dollar amount.
RECOMMENDATION
Award a contract with the University of North Texas, for the purchase of gymnasium rental space for the
Parks and Recreation Department, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $225,000.
PRINCIPAL PLACE OF BUSINESS
University of North Texas
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Parks and Recreation account 411170.7922. Requisitions will be entered
on an as-needed basis. The budgeted amount for this item is $225,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Escoto, 940-349-8523.
Legal point of contact: Mack Reinwand at 940-349-8333.