Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Lessek Enterprises, LLC dba Impress Graphics,
for printing services for the City of Denton City Manager’s Office; providing for the expenditure of funds
therefor; and providing an effective date (RFP 6977 – awarded to Lessek Enterprises, LLC dba Impress
Graphics, for one (1) year, with the option for three (3) additional one (1) year extensions, in the total four
(4) year not-to-exceed amount of $2,000,000).
RFP INFORMATION/BACKGROUND
On July 26, 2019, the City of Denton issued a Request for Proposals (RFP) 6977 on behalf of the City
Manager’s Office (CMO) to solicit proposals for the printing services currently being done by the City’s
Reprographics Division. The RFP was issued to determine if private-sector vendors could be utilized to
provide organization-wide printing services at a lower cost than is currently being provided by the City’s
in-house Reprographics Division. The RFP Scope of Work included pricing per impression for the City’s
current volume, the offset printing currently being outsourced to multiple vendors, and an option for on-
site operation of the City’s print shop and equipment. The range of options in the pricing structured allowed
staff to analyze different service delivery methods and make a recommendation that would be the best value
for the City. Responses were due by August 20, 2019.
The responses received were compared with pricing from the City’s Reprographics Division. The current
Reprographics Division cost model was not competitive with two of the responding vendors (see chart
below). Additionally, analysis found that the utilization of Reprographics for printing services has declined
sharply over the previous two years. This is due to the inability of Reprographics to respond to large or
complex print jobs, particularly if those print jobs are required an expedited completion.
Respondents to the RFP submitted pricing for a spectrum of print types, each with an assigned volume (i.e.
number of unites printed). The total cost submissions for the respondents are below:
Respondent Location Response Total
Impress Graphics Denton $404,005
University of North Texas Printing Denton $477,484
Reprographics (currently used) Denton $696,538
Ricoh USA Dallas $801,990
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Estimated annual print service costs based on historical print volumes are as follows:
Year Estimated Cost
Year 1 $500,000
Year 2 $500,000
Year 3 $500,000
Year 4 $500,000
TOTAL $2,000,000
Requests for Proposals was sent to 152 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Four (4) proposals were received, only three (3) meeting specifications. The proposals
were evaluated based upon published criteria including deliver and project schedule, compliance with
specifications, probably performance, and price. Based upon this evaluation, Lessek Enterprises, LLC dba
Impress Graphics was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 015 - ADDRESSING, COPYING,
MIMEOGRAPH, AND SPIRIT
DUPLICATING MACHINE SUPPLIES
Notifications sent for Solicitation sent in IonWave: 152
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 10
SBE-Small Business Enterprise Invitations sent out: 45
Responses from Solicitation: 4
Responses from Solicitation that meet specifications: 3
RECOMMENDATION
Award a contract with Lessek Enterprises, LLC dba Impress Graphics, for printing services for the City of
Denton City Manager’s Office, in a one (1) year with the option for three (3) additional one (1) year
extensions, in the total four (4) year not-to-exceed amount of $2,000,000.
PRINCIPAL PLACE OF BUSINESS
Lessek Enterprises, LLC dba Impress Graphics
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ryan Adams, 940-349-8565.
Legal point of contact: Mack Reinwand at 940-349-8333.