Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: October 15, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract for vending machine services for the City; and providing
an effective date (RFP 7026 - awarded to Supreme Food Services, dba Vend Pro Refreshment Services, for
a three (3) year term, with the option for two (2) additional one (1) year extensions, in the total five (5) year
term).
RFP INFORMATION/BACKGROUND
The City has 52 vending machines located at various City facilities. This contract is for providing state-of–
the-art current model vending machines for beverages/snacks and maintenance services in the designated
locations throughout the City. The vendor provides machines free of charge with no lease or monthly
charges, these machines will remain vendor property and will be returned to the vendor upon contract
expiration or termination. Additional machines may be added any time at the City’s request.
The City will receive 10% commission on all vending sales. Based on previous year sales, the expected
commission is approximately $5,000 to $6,000 per year. The commissions received will be used to offset
the allocation to the Procurement & Compliance division.
Requests for Proposals were sent to 608 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Two (2) proposals were received and evaluated based upon published criteria including
qualifications, Experience, financial capacity, performance standards, and price. Based upon this
evaluation, Vend Pro was ranked the highest and determined to be the best value for the City.
RECOMMENDATION
Award a contract with Supreme Food Services, dba Vend Pro Refreshment Services, for the supply of
vending machine services for the City, for three (3) years, with the option for two (2) additional one (1)
year extensions, in the total five (5) years).
PRINCIPAL PLACE OF BUSINESS
Supreme Food Services, dba Vend Pro Refreshment Services
Irving, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Cassey Ogden 940-349-7100
Legal point of contact: Mack Reinwand at 940-349-8333.