Exhibit 1 - Agenda Information Sheet-PUBCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: October 14, 2019
SUBJECT
Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with Holt CAT through
the Sourcewell Cooperative Purchasing Network Contract Number 032119-CAT, for the purchase of one
(1) D-9 Dozer for the Solid Waste Landfill Department; authorizing the expenditure of funds therefor; and
declaring an effective date (File 7182 – awarded to Holt CAT, in the not-to-exceed amount of
$1,057,079.89).
INFORMATION /BACKGROUND
This request is for the purchase of one (1) D-9T-T4 Caterpillar Dozer with a waste handling arrangement
for the Solid Waste Landfill Department. The proposed dozer weighs 110,471 pounds and will be used to
push trash on the working face to the compactor. This dozer is a fleet addition and will be used in place of
the current 2015 model Komatsu that is undersized for the intended application. As a result, the Komatsu
has incurred excessive maintenance and downtime. This unit will be repurposed when the new dozer is
delivered.
Cooperative contract and non-contract pricing were obtained. The Sourcewell Cooperative Purchasing
Network Contract 032515 from Holt Caterpillar was the lowest priced quote. The quote includes a Premier
5 year / 10,000 hour total machine warranty. CAT is the only manufacturer of a dozer in this weight category
available with the required waste handling package.
Pricing obtained through Sourcewell (formerly National Joint Powers Alliance) Cooperative Purchasing
Network has been competitively bid and meets the statutory requirements of Texas Local Government Code
271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 7, 2015, Council approved the interlocal agreement with the National Joint Powers Alliance
(Ordinance 2015-076).
RECOMMENDATION
Award a contract with Caterpillar Inc. dba Holt CAT, for the purchase of one (1) D-9 Dozer for the Solid
Waste Landfill Department, in a not-to-exceed amount of $1,057,079.89.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Holt CAT
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the item will occur within 180-210 days after receipt of order.
FISCAL INFORMATION
This item will be funded from a Solid Waste Department account 660246595. The budgeted amount for
this item is $1,057,079.89.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.