Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: November 12, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to utilize a contract through Tarrant County, Bid Number
2019-064, for the repair, replacement, and the installation of new Guard Fence (guardrails); providing for
expenditures of funds therefor; and providing an effective date (File 7176 – awarded to Vann/Elli, Inc., in
the two (2) year not-to-exceed amount of $100,000).
INFORMATION/BACKGROUND
The Street Department will use this service contract for the repair and replacement of a Guard Fence. This
contract includes providing a complete turnkey job for Guard Fence, which includes the replacement of all
guard rail fence components and installation of the new Guard Fence on an as-needed basis.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding. Pricing obtained through Tarrant County agreement, Bid # 2019-064, began 4/30/2019
for a twelve (12) month term, with two (2) optional twelve (12) months renewals.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On June 16, 1998, Council approved the interlocal agreement with Tarrant County (Ordinance 98-836).
RECOMMENDATION
Award a contract with Vann/Elli, Inc. for the repair, replacement, and installation of a new Guard Fence, in
the not-to-exceed amount of $100,000.
PRINCIPAL PLACE OF BUSINESS
Vann/Elli, Inc.
Joshua, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is a two (2) year contract.
FISCAL INFORMATION
These items and services will be funded from the Street Improvement Fund account 285801.6516. The
budget amount for this item is $100,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ethan Cox, 940-349-7421.
Legal point of contact: Mack Reinwand at 940-349-8333.