Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: December 10, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to purchase continued vendor support of the hosted Sierra Services platforms
and associated hardware and software modules from Innovative Interfaces, Inc., which is the sole provider
of this software, in accordance with Texas Local Government Code 252.022, which provides that
procurement of commodities and services that are available from one source are exempt from competitive
bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File
7202 – awarded to Innovative Interfaces, Inc., in the five (5) year not-to-exceed amount of $392,686.66).
INFORMATION/BACKGROUND
The City of Denton uses Innovative Interfaces Inc. for its Sierra Services platform for maintaining Library
patron accounts, managing the Library collection, and processing fines and fees. It is essential for the City
of Denton to upkeep current maintenance with the software vendor in order to ensure the availability of
upgrades, software fixes, and access to knowledge and support resources. The Technology Services
department could not identify any vendors within the city limits that could provide software maintenance
for this application. The Sierra Services product cannot be purchased from any third party or supplier other
than Innovative Interfaces Inc., as it is a proprietary product and requires Innovative’ s knowledge and
expertise to install and maintain.
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
RECOMMENDATION
Award with a contract to Innovative Interfaces, Inc., as a sole source supplier, for continued vendor support
of the hosted Sierra Services platforms and associated hardware and software modules in an amount not to
exceed $392,686.66.
Year 1 Year 2 Year 3 Year 4 Year 5
Sierra Maintenance: $56,150.36 $58,957.88 $61,905.77 $65,001.06 $68,251.11
Sierra Cloud Hosting Subscription: $8,455.45 $8,878.22 $9,322.13 $9,788.24 $10,277.65
Subtotal: $64,605.81 $67,836.10 $71,227.90 $74,789.30 $78,528.76
10% Contingency: $6,460.581 $6,783.61 $7,122.79 $7,478.93 $7,852.876
Total: $71,066.39 $74,619.71 $78,350.69 $82,268.23 $86,381.64
Contract Total (5 years): $392,686.66
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Innovative Interfaces, Inc.
Emeryville, CA
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Technology Services operating account 830400.6504. Requisition
#144836 has been entered into the Purchasing software system. The budgeted amount for this item is
$392,686.66.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Melissa Kraft, 349-7823.
Legal point of contact: Mack Reinwand at 940-349-8333.