Exhibit 1 - Agenda Information Sheet.City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: December 17, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Ameri-Mex Contractors Inc., for the reconstruction
of 3 properties under the City of Denton Home Improvement Program; providing for the expenditure of
funds therefor; and providing an effective date (RFP 7142-2 – awarded to Ameri-Mex Contractors Inc., in
the not-to-exceed amount of $519,035).
RFP INFORMATION /BACKGROUND
Home Improvement Program (HIP)
Every year, the Community Development Division brings the City of Denton Action Plan for Housing and
Community Development of awarded CDBG and HOME funds (Action Plan). The Action Plan is approved
by City Council annually and it approves Community Development Block Grant (CDBG) and Home
Investment Partnership Program (HOME) grant funds allocated to HIP that assist low- and moderate-
income families maintain safe, stable affordable housing. Additional funding sources may include program
income and owner-provided personal funds. HIP assists homeowners in need of major repairs through
rehabilitation or reconstruction. Assistance is in the form of a payable/forgivable or forgivable loan from
five to twenty years. The program helps homeowners afford substantial repairs that they could not otherwise
afford without this program.
RFP #7142-2-Home Improvements Construction for Multiple Properties.
This bid was issued to include three separate housing reconstruction projects for homeowners who applied
and qualified for the HIP program. Work specifications and pricing estimates were based on each project
and household specifications. Two projects are approximately 1,200 square feet, 3br/2bath/Energy Star
reconstructions. The third is approximately 1,300 square feet, 4br/2bath/Energy Star reconstruction. In this
RFP, suppliers could bid on one or more of the projects.
Requests for Proposals were sent to 427 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Three (3) proposals were received and evaluated based upon published criteria including
delivery, probable performance, price and homeowner’s choice. Based upon this evaluation, Ameri-Mex
Contractors Inc. was ranked the highest and determined to be the best value for homeowner under the City’s
federally funded Home Improvement Program.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 909 (Service Only)-Building
Construction Services, New
Notifications sent for Solicitation sent in IonWave: 427
Number of Suppliers that viewed Solicitation in IonWave: 14
HUB-Historically Underutilized Business Invitations sent out: 30
SBE-Small Business Enterprise Invitations sent out: 140
Responses from Solicitation: 3
RECOMMENDATION
Approve proposals from Ameri-Mex Contractors Inc., and authorize the expenditure of funds for the
reconstruction of 3 properties under the City of Denton Home Improvement Program, in a not-to-exceed
amount of $519,035.
PRINCIPAL PLACE OF BUSINESS
Ameri-Mex Contractors Inc.
Valley View, Texas
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by December 31, 2020.
FISCAL INFORMATION
These services will be funded from Home Investment Partnership Program account
912018002.1360.10100. The budgeted amount for this item is $519,035. There is a 10% discrepancy due
to inflation for change orders.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluations
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning these reconstructions, contact: Alma Espino at 940-349-7756.
Legal point of contact: Mack Reinwand at 940-349-8333.