Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Lessek Enterprises, LLC dba Impress Graphics,
for large volume mailing services; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7201 – awarded to Lessek Enterprises, LLC dba Impress Graphics, for one (1) year,
with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed
amount of $660,000).
INFORMATION/BACKGROUND
On July 26, 2019, the City of Denton issued a Request for Proposals (RFP) 6977 on behalf of the City
Manager’s Office (CMO) to solicit proposals for the printing services currently being done by the City’s
Reprographics Division. The RFP was issued but did not include mailing services. This service is common
with our large volume print projects such as construction notifications, Resident Updates, and Construction
Guides.
RFP 7201 was issued by the City of Denton on October 22, 2019, to solicit proposals for large-volume
mailing services. Large-volume mailing services would allow the City to route printed documents from our
printing vendor to our mailing vendor. The printed documents would be prepared for mailing and delivered
to the United States Post Office. The RFP Scope of Work requested price and process information relating
to addressing, folding and sealing, envelope stuffing, and delivery.
Requests for Proposals was sent to 80 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Two (2) proposals were received and evaluated based upon published criteria including
delivery, compliance with specifications, probable performance and price. Based upon this evaluation,
Lessek Enterprises, LLC dba Impress Graphics was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 915 - Communications and Media
Related Services
Notifications sent for Solicitation sent in IonWave: 80
Number of Suppliers that viewed Solicitation in IonWave: 7
HUB-Historically Underutilized Business Invitations sent out: 6
SBE-Small Business Enterprise Invitations sent out: 33
Responses from Solicitation: 2
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Lessek Enterprises, LLC dba Impress Graphics, for mailing services, in a one (1)
year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed
amount of $660,000).
PRINCIPAL PLACE OF BUSINESS
Lessek Enterprises, LLC dba Impress Graphics
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ryan Adams, 940-349-8565.
Legal point of contact: Mack Reinwand at 940-349-8333.