Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Enviromatic Systems, through the
Buy Board Cooperative Purchasing Network Contract # 552-17, for the acquisition of HVAC Equipment
Supplies & Installation of HVAC Equipment for the Facilities Department; providing for the expenditure
of funds therefor; and providing an effective date (File 7164 - awarded to Enviromatic Systems, in the one
(1) year not-to-exceed amount of $640,000).
INFORMATION/BACKGROUND
Facilities Management has two HVAC energy management systems throughout most of the buildings: iNet
and Reliable. Currently, we have thirteen (13) Reliable systems and seven (7) iNet systems. These allow
Facilities staff to control and monitor the HVAC systems from a central location and remotely. The iNet
system will no longer be supported by the manufacturer by the year 2021.
The department would like to convert all controls to the Reliable system due to its dependability, technical
support and our previous experience with this system for over 15 years. We would also like to add to
buildings that do not currently have an HVAC energy management system. The benefits of Reliable
Controls are having the ability to remotely check the equipment’s functionality and efficiency. In doing so,
this saves staff time by not having to be on the location of the referenced site. We have found that equipment
and programming costs for Reliable are far more reasonable than other competitors with the iNet systems.
Consolidating the two management systems will assist staff in having to support multiples and ease of use
of the system. A key factor of having an energy management system is in the event of a disaster or
emergency, we will have the capability to remotely control the HVAC system and not have to put our staff
in harm’s way.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Enviromatic Systems, for HVAC Equipment Supplies & Installation of HVAC
Equipment for the Facilities Department, in a one (1) year not-to-exceed amount of $640,000.
PRINCIPAL PLACE OF BUSINESS
Enviromatic Systems
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This is a one (1) year contract.
FISCAL INFORMATION
These services will be funded from the HVAC CIP account 100251409. Requisitions will be entered into
the Purchasing software system on an as-needed basis. The budgeted amount for these services is $640,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Buy-Board Cooperative Comparison
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dean Hartley, 940-349-8243.
Legal point of contact: Mack Reinwand at 940-349-8333.