Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with W.W. Grainger, Inc., through the
TXMAS Cooperative Purchasing Network Contract Number 18-51V06, for the acquisition of maintenance,
repair, operations (MRO) and industrial supplies including hand tools, personal safety equipment, and
supplies used by field personnel for the City of Denton; providing for the expenditure of funds therefor; and
providing an effective date (File 7188 - awarded to W.W. Grainger, Inc. in the three (3) year not-to-exceed
amount of $900,000).
INFORMATION/BACKGROUND
This contract is to supply maintenance, repair and operations supplies to various City departments. The
items include hand tools, personal safety equipment, and supplies such as paint, gloves, cleaning supplies,
street brooms, asphalt rakes, and batteries for tools used by field personnel in the execution of their duties.
These items are sold to the using departments through the City Distribution Center as well as the vendors
online marketplace. The Water, Wastewater, Electric, Technology Services, Parks, and Fire departments
have all utilized the online marketplace. Grainger provides one-stop shopping for a vast selection of MRO
and industrial supplies. The online marketplace offers a wide variety of manufacturers and distributors,
prepaid freight, same-day shipping, and 24-hour emergency support.
Pricing obtained through the TXMAS Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
RECOMMENDATION
Award a contract with W.W. Grainger, Inc., for the acquisition of maintenance, repair, operations (MRO)
and industrial supplies including hand tools, personal safety equipment, and supplies used by field personnel
for the City of Denton, in a three (3) year not-to-exceed amount of $900,000.
PRINCIPAL PLACE OF BUSINESS
W.W. Grainger, Inc.
Lake Forest, IL
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
Historically the City has spent an average $300,000 annually for maintenance, repair and operations
supplies.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Price Comparison
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Cassey Ogden at 349-7195.
Legal point of contact: Mack Reinwand at 940-349-8333.