Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 28, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Midwest Tape LLC, for the purchase of digital
content through the hoopla service for the Library, which is the sole provider of this software, in accordance
with Texas Local Government Code 252.022, which provides that procurement of commodities and services
that are available from one source are exempt from competitive bidding, and if over $50,000 shall be
awarded by the governing body; and providing an effective date (File 7216 – awarded to Midwest Tape
LLC, in the three (3) year not-to-exceed amount of $227,000).
INFORMATION /BACKGROUND
The Denton Public Library uses the hoopla service to provide simultaneous access for library customers to
thousands of digital titles, including audiobooks, ebooks, comics, music, movies, and TV shows. Hoopla
provides the largest collection of simultaneous use streaming digital content under the pay per circulation
pricing model. All digital content provided is available under one log in and available simultaneously to
all library customers. Under the hoopla pricing model, the library pays for access only to the content
selected by the customer not for all available content. Midwest Tape is the sole source vendor for the hoopla
delivery model and content. No other vendor can provide the number of formats and exclusive content
under this pricing model.
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
RECOMMENDATION
Award with a contract to Midwest Tape LLC, as a sole source supplier, for the purchase of digital content
through the hoopla service for the Library in a three (3) year not-to-exceed amount of $227,000.
PRINCIPAL PLACE OF BUSINESS
Midwest Tape, LLC.
Holland, OH
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These items/services will be funded from Library budget account 301000.7899. Requisition #145167 has
been entered into the Purchasing software system in the amount of $56,800. The budgeted amount for this
item is $227,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jennifer Bekker, (940) 349-8753.
Legal point of contact: Mack Reinwand at 940-349-8333.