Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 4, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with WWatertech, Inc., for the purchase of equipment,
parts, supplies and services used by the Water Production department to operate and maintain the City of
Denton Ray Roberts Water Treatment Plant, which is the sole provider of these items, in accordance with
Texas Local Government Code 252.022, which provides that procurement of commodities and services that
are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded
by the governing body; and providing an effective date (File 7291 – awarded to WWatertech, Inc., in the
not-to-exceed amount of $92,357.94).
INFORMATION/BACKGROUND
The sludge collector in Basin 1 at the Ray Roberts Water Treatment Plant (RRWTP) suffered a catastrophic
failure in late August 2019. The collector was installed in 2002 as a part of the original plant construction.
Brentwood Polychem manufactured the sludge collector, and competing manufacturers do not service this
equipment. A sole source justification was used to allow Brentwood to conduct an evaluation of the damage
and make a repair recommendation. The Brentwood field report was received on November 13, 2019.
The Department secured a repair quote from WWatertech, Inc., the manufacturer’s only authorized
representative in North Texas. A parts and installation repair quote was received in mid-December from
WWatertech, Inc. WWatertech’s quote included an installation by a third party contractor. Following
receipt of this quote, the Department solicited a second quote from Archer Western Constructors to purchase
parts from WWatertech and provide installation; Archer Western is actively engaged in a construction
project located at the RRWTP. The Archer Western quote was 2.5 times greater than the WWatertech quote.
An updated quote was requested from WWatertech to include additional spare wear items for ongoing
maintenance, as well as additional manufacturer (Brentwood) inspection of the repair. The department will
separately procure installation services during the manufacturing lead time of the equipment (10-12 weeks).
The sludge collection system is intended to be fully replaced during the expansion of the RRWTP in the
next several years through a competitive bid process.
Due to project schedule and lead time, this item has not gone to Public Utilities Board. This item will be
retroactively taken once it’s awarded by Council.
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award with a contract to WWatertech, Inc., as a sole source supplier, for the purchase of equipment, parts,
supplies, and services used by the Water Production department to operate and maintain the City of Denton
Ray Roberts Water Treatment Plant, in an amount not-to-exceed $92,357.94.
PRINCIPAL PLACE OF BUSINESS
WWatertech, Inc.
Waller, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within four (4) months.
FISCAL INFORMATION
These items/services will be funded from Water Production account 630100.6525. Requisition # 145536
has been entered into the Purchasing software system in the amount of $92,357.94. The budgeted amount
for this item is $92,357.94.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Frank Pugsley, 940-349-8086.
Legal point of contact: Mack Reinwand at 940-349-8333.