Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 18, 2020
SUBJECT
Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with S & J Construction Co., Inc., for the
construction of the North/South Water Main Phase III project for the City of Denton with geographical
limits as follows: From I-35E Service road north on Bonnie Brae to Panhandle; providing for the
expenditure of funds therefor; and providing an effective date (IFB 7200 – awarded to S & J Construction
Co., Inc., in the not-to-exceed amount of $4,000,551.18). The Public Utilities Board recommends approval
(4 - 0).
IFB INFORMATION /BACKGROUND
The North/South Water Main Phase III project consists of the construction of a 42” water main connecting
Phases I and II. The installation of this main will help better serve citizens in south west Denton and help
serve future growth.
The project total cost of $4,000,551.18 for North South Water Main Phase III construction consists of:
$2,179.367.74 total base bid; $1,630,681 alternate A-Poly-Coated Steel Pipe; and a $190,502.44
contingency. A five (5) percent contingency allowance, if any, was built into the project specifications, and
is for the sole use of the City and will be subject to written authorization by the City’s Project Manager and
Program Manager.
The engineer’s opinion of probable construction cost (OPCC) for the project was $3.2 million. All the bid
prices were over the engineer’s OPCC range. The low bidder for this project, S & J Construction Co., Inc.,
appears to meet all the necessary requirements for qualification on this project.
Invitations for Bid were sent to 296 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Eight (8) bids meeting specifications were received. The lowest bid was submitted by S
& J Construction Co., Inc.
NIGP Code Used for Solicitation: 913 – Construction Services, Heavy
Notifications sent for Solicitation sent in IonWave: 296
Number of Suppliers that viewed Solicitation in IonWave: 38
HUB-Historically Underutilized Business Invitations sent out: 15
SBE-Small Business Enterprise Invitations sent out: 96
Responses from Solicitation: 8
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 10, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
July 17, 2012: Council approved Freese and Nichols, Inc. to perform Design Engineering
Services for both the North-South Water Main Phase 2 and Phase 3 Projects.
October 6, 2014: Amendment No. 1 was executed by the Purchasing Manager.
July 10, 2017: Amendment No. 2 was authorized by the City Manager.
October 16, 2018: Council approved Amendment No. 3 to the Design Contract.
January 15, 2019: Council awarded Thalle Construction the N/S Water Main PH 2 Transmission Line
Project.
April 23, 2019: Council approved Amendment No. 4 to the Design Contract.
RECOMMENDATION
Award a contract with S & J Construction Co., Inc., for the construction of the North South Water Main
Phase III project for the City of Denton with geographical limits as follows: from I-35E Service road North
on Bonnie Brae to Panhandle, in a not-to-exceed amount of $4,000,551.18.
PRINCIPAL PLACE OF BUSINESS
S & J Construction Co., Inc.
Jacksonville, AR
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 360 calendar days.
FISCAL INFORMATION
These items/services will be funded from Operational Revenue account 630282517.1350.40100.
Requisition #145158 has been entered into the Purchasing software system in the amount of $4,000,551.18.
The budgeted amount for this item is $4,000,551.18.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Seth Garcia, 940.349.8938.
Legal point of contact: Mack Reinwand at 940-349-8333