Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 25, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to utilize a contract with US Digital Designs, Inc., through
the Public Procurement Authority (PPA), Contract #VH1614, for the purchase of the Phoenix G2 Fire
Station Alerting System for Fire Station #3 located at 1401 Underwood and Fire Station #8 located at 3131
Colorado Boulevard; providing the expenditure of funds therefor; and providing and effective date (File
7282 – awarded to US Digital Designs, Inc., in the not-to-exceed amount of $141,910.30).
INFORMATION/BACKGROUND
The Fire Department is recommending the purchase of the Phoenix G2 Automated Fire Station Alerting
System for Fire Station #3 and Fire Station #8. An automated fire alerting system receives requests from
the computer aided dispatch system, reformats the message, then transmits to remote controllers located at
fire stations using existing data networks. The proposed system incorporates a computerized voice
notification, along with visual display boards which increases clarification to the station. To reduce response
time, the proposed system has the capability to notify all fire stations simultaneously while allowing a
dispatcher to complete the intake of the emergency call. Alarm handling time would decrease with
implementation of the system by removing manual processes and replacing with automation.
The Phoenix G2 Fire Station Alerting System increases situational awareness and mental preparedness by
using clear, consistent station alerting vocals. The system reduces cardiac stress, anxiety, optical shock, and
sleep deprivation. The ramped tones and zoned notify required units to respond.
Fire departments for the following Texas cities currently operate the Phoenix G2 Alerting System: Addison,
Allen, Carrollton, Coppell, Farmers Branch, Prosper, and San Antonio.
Pricing obtained through the Public Procurement Authority (PPA) has been competitively bid and meets
the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On December 4, 2018, Council approved the interlocal agreement with the Public Procurement Authority
(Ordinance 18-2049).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with US Digital Designs, Inc., for the purchase of the Phoenix G2 Fire Station Alerting
System FOR Fire Station #3 located at 1401 Underwood and Fire Station #8 located at 3131 Colorado
Boulevard, in a not-to-exceed amount of $141,910.30.
PRINCIPAL PLACE OF BUSINESS
US Digital Designs, Inc.
Tempe, AZ
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by the end of the fiscal year.
FISCAL INFORMATION
These items will be funded from Fire Department Capital Improvement Project account
100194409.1365.30100. Requisition #145485 has been entered into the Purchasing software system in the
amount of $94,640.52. The budgeted amount for this item is $141,910.30.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quotes
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact Dinora Velasquez, 940-349-8843.
Legal point of contact: Mack Reinwand at 940-349-8333.